Everything Nac

       O P E N   M E E T I N G   N O T I C E

 

 

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings

Nacogdoches, Texas

January 30 and 31, 2012

Meeting 273

Austin Building 307

 

 

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:

 

MONDAY, January 30, 2012

8:00 a.m.

CALL TO ORDER IN OPEN SESSION

 

Presentation by Texas Higher Education Commissioner Raymund A. Paredes, Ph.D.

 

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(This meeting will convene at approximately 9:00 a.m.)

 

Presentation and Committee Action on Agenda Items 10, 11 and 13:

 

10.  Approval of the SFA 2020 Campus Master Plan

 

11.  Soccer Field Drainage Project Increase

 

13.  Building and Grounds Policy Revisions

Asbestos Removal (D-5)

Kennedy Auditorium (B-16)

 

Siemens Update on Energy Conservation Project

 

Current Construction Report

 

The board will recess for lunch at approximately 12 noon. Following lunch, board members will visit the newly renovated radio and television studios. A quorum is expected to be present, but no action will be taken. The board meetings will resume at approximately 2:00 p.m.

 

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 2:00 p.m. or following previous committee adjournment.)

 

Investment Report

 

Audit Report

Charter School Financial Audit

National Collegiate Athletic Association Compliance Review

Orientation Audit

Residence Life Audit

State Auditor’s Office Audits

Update on Audit Plan

 

Presentation and Committee Action on Agenda Items 14 – 19:

 

14.  Approval of the Fiscal Year 2010-11 Annual Financial Report

 

15.  Approval of the SFA Charter School 2010-11 Audited Financial Statements

 

16.  Resolution to Acknowledge Review of Investment Policy and Strategy

 

17.  Resolution to Approve Qualified Financial Institutions and Investment Brokers

 

18.  Grant Awards

 

19.  Financial Affairs Policy Revisions

Best Value Procurement (C-7)

Cellular Telephones and Wireless Communication Devices (F-21)

Gifts, Loans, Endowments and Bequests (C-16)

Historically Underutilized Businesses (C-16.5)

Investments (C-41)

Investments-Endowment Funds (C-41.A)

Professional and Consulting Services (C-45)

Purchases from Employees (C-27)

Purchasing Ethics and Confidentiality (C-33)

Request to Establish an Account (C-34)

Special Purchases (C-36)

 

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will follow the adjournment of the previous committee meeting at approximately 3:00 p.m.)

 

Academic Affairs Report

Academic Partnership

Columbia Center

Mobile Device Security

IT Disaster Recovery Plan

Enrollment Update

 

Student Affairs Report

Departmental Highlights

 

Website Policy Update

Presentation and Committee Action on Agenda Items 7 – 9:

 

7.      Request from College of Liberal and Applied Arts: Changes for Division of Communication and Contemporary Culture

 

8.      Multi-Year Agreement Extension for Use of AlcoholEDU®

 

9.      Academic and Student Affairs Policy Revisions

Academic Promotion (E-3A)

Access to University Records (D-1)

Awarding Academic Credit for Noncollegiate Sponsored Instruction (A-52)

Computing Software Copyright (D-43)

Dead Week (A-15)

Discipline and Discharge (E-11)

Disposition of Abandoned Personal Property (D-9)

Duties and Responsibilities of Offices Reporting to the Provost (E-13A)

Emergencies (F-10)

Employee Training (E-64)

Employment of Persons with Criminal History (E-19)

Family and Medical Leave (E-58)

Financial Aid Code of Conduct (D-53)

Honorary Degree (D-18)

Illicit Drugs and Alcohol Abuse (D-19)

Insurance and Other Benefits (E-28)

Overtime and Additional Compensation (E-36)

Records Management (D-28)

Retirement Programs (E-43)

Security Sensitive Positions (E-44)

Temporary Employment (E-49)

 

EXECUTIVE SESSION

At approximately 4:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:

 

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to football coaches, vice presidents and the president. (551.074)

 

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Water Well for the SFA Gardens

 

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers including but not limited to reported complaints, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo, Vice-President Richard Berry, Dean of Fine Arts A.C. Himes, former Director of School of Art Scott Robinson, and Unnamed Others, Jacob Duffee v. Baker Pattillo, Jane Wilcox, Steve Westbrook, and Marc Cossich, environmental compliance peer audit, and intellectual property.  (551.071)

 

Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

 

TUESDAY, JANUARY 31, 2012

 

9:00 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

 

Call to Order and Pledge to the Flags

 

Invocation

 

Special Recognitions

 

Board Action on Agenda Item 1:

 

1. Approval of Board Minutes from October 17 and 18, 2011 and December 17, 2011

 

Presentation and Board Action on Personnel Agenda Items 2 – 6:

 

1. Approval of Faculty Appointments for 2011-2012

 

1. Approval of Staff Appointments for 2011-2012

 

1. Approval of Changes of Status for 2011-2012

 

1. Promotions

 

1. Retirements

 

Committee Reports and Board Action:

 

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 9):

 

7.      Request from College of Liberal and Applied Arts: Changes for Division of Communication and Contemporary Culture

 

8.      Multi-Year Agreement Extension for Use of AlcoholEDU®

 

9.      Academic and Student Affairs Policy Revisions

Academic Promotion (E-3A)

Access to University Records (D-1)

Awarding Academic Credit for Noncollegiate Sponsored Instruction (A-52)

Computing Software Copyright (D-43)

Dead Week (A-15)

Discipline and Discharge (E-11)

Disposition of Abandoned Personal Property (D-9)

Duties and Responsibilities of Offices Reporting to the Provost (E-13A)

Emergencies (F-10)

Employee Training (E-64)

Employment of Persons with Criminal History (E-19)

Family and Medical Leave (E-58)

Financial Aid Code of Conduct (D-53)

Honorary Degree (D-18)

Illicit Drugs and Alcohol Abuse (D-19)

Insurance and Other Benefits (E-28)

Overtime and Additional Compensation (E-36)

Records Management (D-28)

Retirement Programs (E-43)

Security Sensitive Positions (E-44)

Temporary Employment (E-49)

 

Building and Grounds Committee (Report and Action on Agenda Items 10 – 13):

 

10.  Approval of the SFA 2020 Campus Master Plan

 

11.  Soccer Field Drainage Project Increase

 

12.  Water Well for the SFA Gardens (Executive Session Item)

 

13.  Building and Grounds Policy Revisions

Asbestos Removal (D-5)

Kennedy Auditorium (B-16)

 

Finance and Audit Committee (Report and Action on Agenda Items 14 – 19):

 

14.  Approval of the Fiscal Year 2010-11 Annual Financial Report

 

15.  Approval of the SFA Charter School 2010-11 Audited Financial Statements

 

16.  Resolution to Acknowledge Review of Investment Policy and Strategy

 

17.  Resolution to Approve Qualified Financial Institutions and Investment Brokers

 

18.  Grant Awards

 

19.  Financial Affairs Policy Revisions

Best Value Procurement (C-7)

Cellular Telephones and Wireless Communication Devices (F-21)

Gifts, Loans, Endowments and Bequests (C-16)

Historically Underutilized Businesses (C-16.5)

Investments (C-41)

Investments-Endowment Funds (C-41.A)

Professional and Consulting Services (C-45)

Purchases from Employees (C-27)

Purchasing Ethics and Confidentiality (C-33)

Request to Establish an Account (C-34)

Special Purchases (C-36)

 

 

Reports:

 

President

Upcoming Dates

London Band Trip

University Systems

Tuition and Fees

Master Plan Testimony

 

Audit Report

Charter School Financial Audit

National Collegiate Athletic Association Compliance Review

Orientation Audit

Residence Life Audit

State Auditor’s Office Audits

Update on Audit Plan

 

Faculty Senate

Academic Excellence

Student Government

Archie McDonald Speaker’s Series

Veteran’s Center Progress

2012 Big Idea Winner

Lone Star Legislative Summit (SGA Involvement)

Sustainability Initiative/Water Fountain Retrofits

 

Report from Nominating Committee and Election of 2012 Officers

 

 

ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)