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O P E N   M E E T I N G   N O T I C E

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings

Nacogdoches, Texas

October 21 and 22

Meeting 278

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, OCTOBER 21

1:30 p.m.

CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

Presentation and Committee Action on Agenda Items 9 – 11:

9.      Selection of an Engineering Firm for a Campus Hydrology Study

10.  Music Recital Hall Renovation

11.  Approval of Building and Grounds Policy Revisions

Report on Conservation Education Center

Current Construction Report

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 3:30 p.m. or following previous committee adjournment.)

Investment Report

Presentation and Committee Action on Agenda Items 10 and 12 – 16:

10.  Music Recital Hall Renovation

12.  Acknowledge Receipt of Audit Services Report

13.  Approval of Annual Audit Plan, Audit Charter and Report

14.  Educational Leadership Scholarship Program

15.  Grant Awards

16.  Approval of Financial Affairs Policy Revisions

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will follow the adjournment of the previous committee meeting at approximately 4:00 p.m. or following previous committee adjournment)

Academic Affairs Report

Update on Strategic Plan

Space Utilization Update

Faculty Workload Summary

THECB Affordability Report

Student Affairs Report

Clery Act Compliance

Third-Party Insurance Billing

Campus Safety and Security Audit

Presentation and Committee Action on Agenda Items 7 – 8:

7.      Curriculum Changes in Kinesiology

8.      Approval of Academic and Student Affairs Policy Revisions

EXECUTIVE SESSION

At approximately 5:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (551.072)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of marketing and public affairs, the president and the vice presidents (551.074)

Deliberations Regarding the Deployment, or Special Occasions for Implementation, of Security Personnel or Devices (551.076)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to EEOC filings, In Re: Dr. and Mrs. J.E. Watkins Scholarship Trust, Jacob Duffee v. Baker Pattillo, et al., Christian Cutler v. Baker Pattillo, et al., and Progressive County Mutual Insurance Company v. SFASU (551.071)

Estimated adjournment: 6:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, OCTOBER 22, 2012

9:00 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order and Pledge to the Flags

Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Board Minutes from July 17-18, 2012, and August 11, 2012

Presentation and Board Action on Personnel Agenda Items 2 – 6:

1. Approval of Faculty Appointments for 2012-2013

1. Approval of Staff Appointments for 2012-2013

1. Approval of Changes of Status for 2012-2013

1. Promotions

1. Retirements

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 8):

7.      Curriculum Changes in Kinesiology

8.      Approval of Academic and Student Affairs Policy Revisions

Authority for Official Statements (D-6)

Authorization for University President to Suspend Faculty and Staff (D-8)

Bookstore Textbook Orders (F-4)

Continuing Education (A-32)

Faculty/Staff Athletic Ticket Purchases (F-12)

Food Services (C-13.5)

Guest Speaker (F-15)

Mail Services (F-18)

Notary Public (F-21)

Organized Work Stoppage (E-34)

Reduction in Force of Non-Academic Employees (E-41N)

Selection of Vice Presidents, Athletic Director and Head Coaches (D-30.1)

Sick Leave (E-47)

Sick Leave Pool (E-47.1)

Student Center Operations (B-29)

Students Displaying Serious Psychological Problems (D-35)

Student Records (D-13)

Ticket Office Services (F-30)

Building and Grounds Committee (Report and Action on Agenda Items 9 – 11):

9.      Selection of an Engineering Firm for a Campus Hydrology Study

10.  Music Recital Hall Renovation

11.  Approval of Building and Grounds Policy Revisions

Assembly and Demonstrations (D-23)

Camp and Conference Reservations (B-4)

Campus Facilities for Political Purposes (B-5)

Vending (F-31)

Finance and Audit Committee (Report and Action on Agenda Items 12 – 16):

12.  Acknowledge Receipt of Audit Services Report

13.  Approval of Annual Audit Plan, Audit Charter and Report

14.  Educational Leadership Scholarship Program

15.  Grant Awards

16.  Approval of Financial Policy Revisions

Fraud (C-46)

Private Support Organizations or Donors (D-25.5)

Receipts and Deposits (C-5)

Risk Management (E-43.5)

Student Fiscal Appeals (C-57)

Reports:

President

Upcoming Dates

Strategic Planning Committee

Congressional Art Competition

Admission Standards

Legislative Session

SFA’s 90^th Anniversary

Faculty Senate

Faculty Participation at Battle of the Piney Woods

Faculty Senate Retreat

Internal Committee Assignments

Policy Review Process

Summer Teaching Compensation

Student Government

Efforts to Encourage Voter Registration

Athletic Fee

Jacks’ Charge and Give ’em the Axe Programs

Golden Rule Program

Appointment of Nominating Committee for Board Officers 2013-14

ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.