O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
October 21 and 22
Meeting 278
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, OCTOBER 21
1:30 p.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
Presentation and Committee Action on Agenda Items 9 – 11:
9. Selection of an Engineering Firm for a Campus Hydrology Study
10. Music Recital Hall Renovation
11. Approval of Building and Grounds Policy Revisions
Report on Conservation Education Center
Current Construction Report
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 3:30 p.m. or following previous committee adjournment.)
Investment Report
Presentation and Committee Action on Agenda Items 10 and 12 – 16:
10. Music Recital Hall Renovation
12. Acknowledge Receipt of Audit Services Report
13. Approval of Annual Audit Plan, Audit Charter and Report
14. Educational Leadership Scholarship Program
15. Grant Awards
16. Approval of Financial Affairs Policy Revisions
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 4:00 p.m. or following previous committee adjournment)
Academic Affairs Report
Update on Strategic Plan
Space Utilization Update
Faculty Workload Summary
THECB Affordability Report
Student Affairs Report
Clery Act Compliance
Third-Party Insurance Billing
Campus Safety and Security Audit
Presentation and Committee Action on Agenda Items 7 – 8:
7. Curriculum Changes in Kinesiology
8. Approval of Academic and Student Affairs Policy Revisions
EXECUTIVE SESSION
At approximately 5:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of marketing and public affairs, the president and the vice presidents (551.074)
Deliberations Regarding the Deployment, or Special Occasions for Implementation, of Security Personnel or Devices (551.076)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to EEOC filings, In Re: Dr. and Mrs. J.E. Watkins Scholarship Trust, Jacob Duffee v. Baker Pattillo, et al., Christian Cutler v. Baker Pattillo, et al., and Progressive County Mutual Insurance Company v. SFASU (551.071)
Estimated adjournment: 6:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, OCTOBER 22, 2012
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
- Approval of Board Minutes from July 17-18, 2012, and August 11, 2012
Presentation and Board Action on Personnel Agenda Items 2 – 6:
- Approval of Faculty Appointments for 2012-2013
- Approval of Staff Appointments for 2012-2013
- Approval of Changes of Status for 2012-2013
- Promotions
- Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 8):
7. Curriculum Changes in Kinesiology
8. Approval of Academic and Student Affairs Policy Revisions
Authority for Official Statements (D-6)
Authorization for University President to Suspend Faculty and Staff (D-8)
Bookstore Textbook Orders (F-4)
Continuing Education (A-32)
Faculty/Staff Athletic Ticket Purchases (F-12)
Food Services (C-13.5)
Guest Speaker (F-15)
Mail Services (F-18)
Notary Public (F-21)
Organized Work Stoppage (E-34)
Reduction in Force of Non-Academic Employees (E-41N)
Selection of Vice Presidents, Athletic Director and Head Coaches (D-30.1)
Sick Leave (E-47)
Sick Leave Pool (E-47.1)
Student Center Operations (B-29)
Students Displaying Serious Psychological Problems (D-35)
Student Records (D-13)
Ticket Office Services (F-30)
Building and Grounds Committee (Report and Action on Agenda Items 9 – 11):
9. Selection of an Engineering Firm for a Campus Hydrology Study
10. Music Recital Hall Renovation
11. Approval of Building and Grounds Policy Revisions
Assembly and Demonstrations (D-23)
Camp and Conference Reservations (B-4)
Campus Facilities for Political Purposes (B-5)
Vending (F-31)
Finance and Audit Committee (Report and Action on Agenda Items 12 – 16):
12. Acknowledge Receipt of Audit Services Report
13. Approval of Annual Audit Plan, Audit Charter and Report
14. Educational Leadership Scholarship Program
15. Grant Awards
16. Approval of Financial Policy Revisions
Fraud (C-46)
Private Support Organizations or Donors (D-25.5)
Receipts and Deposits (C-5)
Risk Management (E-43.5)
Student Fiscal Appeals (C-57)
Reports:
President
Upcoming Dates
Strategic Planning Committee
Congressional Art Competition
Admission Standards
Legislative Session
SFA’s 90th Anniversary
Faculty Senate
Faculty Participation at Battle of the Piney Woods
Faculty Senate Retreat
Internal Committee Assignments
Policy Review Process
Summer Teaching Compensation
Student Government
Efforts to Encourage Voter Registration
Athletic Fee
Jacks’ Charge and Give ’em the Axe Programs
Golden Rule Program
Appointment of Nominating Committee for Board Officers 2013-14
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
