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OPEN MEETING NOTICE

Stephen F. Austin State University

Board of Regents

Board Meeting and Committee Meetings

Nacogdoches, Texas

Oct. 28 and 29, 2018

Meeting 318

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, OCT. 28

8 a.m.

CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION

At approximately 8 a.m. the board will move to executive session for consideration of the following items:

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

· Update From Chief Information Officer

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

· Possible Real Estate Purchase

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

· Possible Naming Opportunities

· Acceptance of Possible Gifts to the University

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, board governance, USOR Site PRP Group v. Railroad Commission of Texas, et al, Geralyn Franklin v. SFASU and Pamela Clasquin v. SFASU (Texas Government Code, Section 551.071)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief of police, the assistant chief of police, the head football coach, the vice presidents, and the president (Texas Government Code, Section 551.074)

RETURN TO OPEN SESSION

At approximately 10 a.m. the board will return to open session and recess for committee meetings.

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(Scheduled for 10 a.m.)

Report: Bond Proposals Projects

Resolution to Approve Bond Sale and Reimburse Construction Expenditures

Fine Arts Expansion Initiative

Welcome Center and Student Support Services One Stop Shop

Residence Hall and Dining Hall Construction and Renovations

Basketball Practice Facility

Resolution to Approve Short-Term Construction Financing

Report: Bond Presentation

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled for 12:30 p.m.)

Report: Presentation of Architectural Finalists for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations

Report: Presentation of Architectural Finalists for a Basketball Practice Facility

Report: Presentation of Construction Manager-at-Risk Finalists

Estimated adjournment: 7 p.m. The board will reconvene in open session and recess for the evening with no action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, OCT. 29

8 a.m.

CALL TO ORDER IN OPEN SESSION

(The board will convene in open session and recess for committee meetings.)

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 8 a.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items 21 – 37:

21. Acknowledge Receipt of Audit Services Report

22. Approval of Annual Audit Report

23. Approval of Audit Charter

24. Approval of University Services Fee Increase

25. Fiscal Years 2020 and 2021 Residence Hall Rates

26. Approval of the Resolution Authorizing the Issuance of One or More Series of Board of Regents of Stephen F. Austin State University Revenue Financing System Revenue Bonds; Providing for the Security For and Payment of Said Bonds; Establishing Procedures for Selling and Delivering One or More Series of the Bonds; and Approving and Authorizing Instruments and Procedures Relating Thereto

27. Approval of the Resolution Authorizing Solicitation of Proposals for Short-Term Construction Project Financing

28. Approval of the 2020-21 Legislative Appropriations Request

29. Approval to Increase the STEM Building Budget and Gross Maximum Price

30. Road Bus Purchase

31. Shuttle Bus Purchase

32. Software Purchase for the Office of Student Learning and Institutional Assessment

33. Changes in Course Fees

34. Integrated Library System Upgrade

35. Grant Awards

36. Medical Insurance Billing Contract Extension

37. Approval of Financial Affairs Policy Revisions

Contracting Authority 1.3

Ethics 2.6

Fraud 2.7

Items Requiring Board of Regents Approval 1.4

Property Inventory and Management 17.14

Private Support Organizations or Donors 3.25

Report: Contract Monitoring Report

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled for 10:30 a.m.)

Presentation and Committee Action on Agenda Items 14 – 19:

14. Selection of Architect for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations

15. Selection of Architect for a Basketball Practice Facility

16. Selection of Construction Manager-at-Risk for a Fine Arts Expansion Initiative, Welcome Center and Student Support Services One Stop Shop, Basketball Practice Facility and Residence Hall and Dining Hall Construction and Renovations

17. Request Approval to Issue a Request for Qualifications for Construction Program Management

18. Lease of Classroom and Office Space at Lone Star College-University Center at the Woodlands

19. Approval of Building and Grounds Policy Revisions

Campus Facilities for Political Purposes 16.8

Naming Guidelines 1.5

Vending 16.35

Report: Current Campus Construction

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately noon or following the previous committee adjournment.)

Presentation and Committee Action on Agenda Items 6 – 9:

6. Curriculum Changes for Fall 2018

7. Curriculum Changes for Fall 2019

8. Consideration of Revisions to the Board Rules and Regulations

9. Approval of Academic and Student Affairs Policy Revisions

Acceptable Use of Information Technology Resources 16.32 NEW

Appearances Before the Board of Regents 1.1

Assessment of Institutional Effectiveness 2.3

Authority for Official Statements 1.2

Authorization for the University President to Suspend Faculty and Staff 11.3

Cloud and Third Party Services 14.12

Computer and Network Security 14.2

Computer System Access 14.3

Computing Software Copyright 9.1

Dual Employment 11.7

Financial Aid Code of Conduct 4.7

Food Services 10.2

Information Security for Portable Devices 14.6

Kennedy Auditorium 16.14

Notary Public 2.8

Organized Work Stoppage 11.18

Outside Employment 11.19

Reduction in Force of Non-academic Employees 11.23

Selection of Vice Presidents, Athletic Director and Head Coaches 1.8

Terminal Degrees 7.30

Ticket Office Services 16.29

U.S. A. Patriot Act 11.31

Use of Electronic Resources 16.32

Workplace Accommodations for Lactation and Breastfeeding 11.33

Enrollment Management Report

The board will recess at approximately 12:30 p.m. for lunch and reconvene at 2 p.m.

RECONVENE COMMITTEE OF THE WHOLE

(Approximately 2 p.m. or following the previous committee meeting.)

Call to Order

Pledge to the Flags

Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes of July 22, 23 and 24, 2018, Board of Regents Meeting

Presentation and Board Action on Personnel Items 2 – 5:

2.Faculty Appointments

3. Staff Appointments

4. Changes of Status

5. Retirements

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 6 – 9):

6. Curriculum Changes for Fall 2018

7. Curriculum Changes for Fall 2019

8. Consideration of Revisions to the Board Rules and Regulations

9. Approval of Academic and Student Affairs Policy Revisions

Acceptable Use of Information Technology Resources 16.32 NEW

Appearances Before the Board of Regents 1.1

Assessment of Institutional Effectiveness 2.3

Authority for Official Statements 1.2

Authorization for the University President to Suspend Faculty and Staff 11.3

Cloud and Third Party Services 14.12

Computer and Network Security 14.2

Computer System Access 14.3

Computing Software Copyright 9.1

Dual Employment 11.7

Financial Aid Code of Conduct 4.7

Food Services 10.2

Information Security for Portable Devices 14.6

Kennedy Auditorium 16.14

Notary Public 2.8

Organized Work Stoppage 11.18

Outside Employment 11.19

Reduction in Force of Non-academic Employees 11.23

Selection of Vice Presidents, Athletic Director and Head Coaches 1.8

Terminal Degrees 7.30

Ticket Office Services 16.29

U.S. A. Patriot Act 11.31

Use of Electronic Resources 16.32

Workplace Accommodations for Lactation and Breastfeeding 11.33

Building and Grounds Committee (Report and Board Action on Agenda Items 10 – 19):

10. Possible Real Estate Purchase (Executive Session Item)

11. Possible Naming Opportunity (Executive Session Item)

12. Possible Naming Opportunity (Executive Session Item)

13. Possible Naming Opportunity (Executive Session Item)

14. Selection of Architect for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations

15. Selection of Architect for a Basketball Practice Facility

16. Selection of Construction Manager-at-Risk for a Fine Arts Expansion Initiative, Welcome Center and Student Support Services One Stop Shop, Basketball Practice Facility and Residence Hall and Dining Hall Construction and Renovations

17. Request Approval to Issue a Request for Qualifications for Construction Program Management

18. Lease of Classroom and Office Space at Lone Star College-University Center at the Woodlands

19. Approval of Building and Grounds Policy Revisions

Campus Facilities for Political Purposes 16.8

Naming Guidelines 1.5

Vending 16.35

Finance and Audit Committee (Report and Board Action on Agenda Items 20 – 37):

20. Acceptance of Possible Gift (Executive Session Item)

21. Acknowledge Receipt of Audit Services Report

22. Approval of Annual Audit Report

23. Approval of Audit Charter

24. Approval of University Services Fee Increase

25. Fiscal Year 2020 and 2021 Residence Hall Rates

26. Approval of the Resolution Authorizing the Issuance of One or More Series of Board of Regents of Stephen F. Austin State University Revenue Financing System Revenue Bonds; Providing for the Security For and Payment of Said Bonds; Establishing Procedures for Selling and Delivering One or More Series of the Bonds; and Approving and Authorizing Instruments and Procedures Relating Thereto

27. Approval of the Resolution Authorizing Solicitation of Proposals for Short-Term Construction Project Financing

28. Approval of the 2020-21 Legislative Appropriations Request

29. Approval to Increase the STEM Building Budget and Gross Maximum Price

30. Road Bus Purchase

31. Shuttle Bus Purchase

32. Software Purchase for the Office of Student Learning and Institutional Assessment

33. Changes in Course Fees

34. Integrated Library System Upgrade

35. Grant Awards

36. Medical Insurance Billing Contract Extension

37. Approval of Financial Affairs Policy Revisions

Contracting Authority 1.3

Ethics 2.6

Fraud 2.7

Items Requiring Board of Regents Approval 1.4

Property Inventory and Management 17.14

Private Support Organizations or Donors 3.25

Reports:

President

· Upcoming Dates

· SFA Gala

· Commencement

Faculty Senate

· Alignment of SFA Envisioned and Faculty Promotion and Tenure Guidelines

· Faculty Senate Activities

· Faculty Accomplishments

Student Government Association

· 95th Anniversary Celebration

· Ambassador to the Republic of Chad

· Lumberjacks Vote Initiative

· Charging Docs/Printing Systems

Appointment of Nominating Committee for Board Officers 2019-20

ESTIMATED ADJOURNMENT OF BOARD MEETING

(approximately 3:30 p.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.

The Stephen F. Austin State University School of Art and the Friends of the Visual Arts will present a free, one-night screening of the documentary “Everybody Street” at 7 p.m. Friday, Nov. 2, in The Cole Art Center @ The Old Opera House in downtown Nacogdoches.

According to information at everybodystreet.net, the film “illuminates the lives and work of New York’s iconic street photographers and the incomparable city that has inspired them for decades. The documentary pays tribute to the spirit of street photography through a cinematic exploration of New York City and captures the visceral rush, singular perseverance and at times immediate danger customary to these artists.”

Featured photographers include Bruce Davidson, Elliott Erwitt, Jill Freedman, Bruce Gilden, Joel Meyerowitz, Rebecca Lepkoff, Mary Ellen Mark, Jeff Mermelstein, Clayton Patterson, Ricky Powell, Jamel Shabazz, Martha Cooper and Boogie, with historians Max Kozloff and Luc Sante.

“Everybody Street” is directed by Cheryl Dunn. The film depicts some nudity and gun violence, and profanity is used throughout. Run time is one hour and 23 minutes.

This screening is part of the School of Art’s monthly Friday Film Series and is sponsored in part by William Arscott, Nacogdoches Film Festival, Karon Gillespie, Mike Mollot, David Kulhavy, John and Kristen Heath, Galleria Z, Jill Carrington, Jean Stephens, Jim and Mary Neal, Richard Orton, Nacogdoches Junior Forum and Main Street Nacogdoches.

The Cole Art Center is located at 329 E. Main St. For more information, call (936) 468-1131.

The Stephen F. Austin State University School of Theatre will present Deborah Brevoort’s full-length play “The Women of Lockerbie” at 7:30 p.m. Friday, Nov. 2, and at 2 and 7:30 p.m. Saturday. Nov. 3, in the Downstage Theatre on the SFA campus.

Directed by Lewisville senior Marie Phillips, the play takes place seven years after the tragic Pan Am 103 crash. Americans Bill and Madeline Livingston visit the site in Lockerbie, Scotland, to attend a vigil and mourn the death of their son, Adam. In an act of desperation, Madeline searches for her son’s missing remains as Bill searches for Madeline, explains Phillips. That same night, the women of Lockerbie take on the American government in hopes of obtaining the clothes of the victims, washing them and returning them to the families in an effort called The Laundry Project.

The cast includes Wichita Falls senior Travis Brasher as Bill Livingston; Frisco senior Aubrey Moore as Olive Allison; Houston senior Anais Saenz as Madeline Livingston; Baytown freshman Triston Haq as George Jones; Austin senior Abigail Junk as Hattie; and Austin senior Sarah Loveday, Winnsboro freshman Sarah Anne Ramsey, Katy freshman Avery Connor and Copperas Cove sophomore Bailey Van Hecke in the chorus.

The production staff includes Ash Whiting, Houston sophomore, as stage manager; Kiara Hawkins, Tyler Junior, assistant director; Yair Zarate, Austin junior, assistant stage manager; Katie Irwin, Arlington junior, scenic designer; Savannah Lewis, Malakoff sophomore, costume designer; Kamron Key, Frisco junior, lighting designer; Cameron Wall, El Campo sophomore, sound designer; Drake Combs, Austin senior, makeup designer; Tyler Canada, Los Angeles senior, properties manager; and Alexis Grusecki, Baytown sophomore, assistant properties manager.

Phillips has directed and acted in, designed for and served as dramaturg for more than a dozen SFA productions. She is a member of the Student Productions Advisory Committee, Alpha Psi Omega and Improv Strikes Back, and she is a member of the Turner Auditorium technical crew.

Faculty production advisor for “The Women of Lockerbie” is Scott Shattuck.

Tickets are $6. For tickets or more information, call the SFA Fine Arts Box Office at (936) 468-6407 or visit theatre.sfasu.edu.

The Madrigal Singers at Stephen F. Austin State University will present “Music of the Heart,” a program featuring choral music of love and passion, at 7:30 p.m. Friday, Nov. 2, in Cole Concert Hall on the SFA campus.

The concert will include works by Morten Lauridsen, Cyrillus Kreek, Clément Janequin, Thomas Morley, John Dowland, Giovanni Pierluigi da Palestrina, Jacques Arcadelt and others.

Lauridsen, who has been professor of composition for more than 40 years at the University of Southern California, is the most frequently performed American choral composer in modern history, according to Dr. Michael Murphy, director of choral activities at SFA and the Madrigal Singers’ conductor.

“His ‘Four Madrigals on Renaissance Texts’ features a variety of mixed meters, tempos and harmonic structures for choir and flute, bassoon, violin, cello and percussion,” Murphy explained. This work was written for one of Murphy’s major professors, Rodney Eichenberger.

Janequin, a famous Renaissance French song composer, wrote the programmatic piece “Le Chant des oiseaux,” or “The song of the birds,” to prominently feature onomatopoeic sounds that feature lengthy passages of bird-like calls and chirps, Murphy said.

This concert will feature the world premiere of Murphy’s own “Ubi Caritas.”

“This work synthesizes chant inspired melodies, unmetered and metered sections with tone clusters and traditional harmony,” Murphy said. “The work features the text that typically commemorates Christ’s lesson in charity, humility and friendship.”

The concert is a joint presentation of the College of Fine Arts and School of Music. Cole Concert Hall is located in the Tom and Peggy Wright Music Building, 2210 Alumni Drive.

Tickets are $8 for adults, $6 for seniors and $3 for students and youth. For tickets or more information, call the SFA Fine Arts Box Office at (936) 468-6407 or visit www.finearts.sfasu.edu.