OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents
Board Meeting and Committee Meetings
Nacogdoches, Texas
Oct. 28 and 29, 2018
Meeting 318
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, OCT. 28
8 a.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
At approximately 8 a.m. the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
· Update From Chief Information Officer
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
· Possible Real Estate Purchase
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
· Possible Naming Opportunities
· Acceptance of Possible Gifts to the University
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, board governance, USOR Site PRP Group v. Railroad Commission of Texas, et al, Geralyn Franklin v. SFASU and Pamela Clasquin v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief of police, the assistant chief of police, the head football coach, the vice presidents, and the president (Texas Government Code, Section 551.074)
RETURN TO OPEN SESSION
At approximately 10 a.m. the board will return to open session and recess for committee meetings.
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(Scheduled for 10 a.m.)
Report: Bond Proposals Projects
Resolution to Approve Bond Sale and Reimburse Construction Expenditures
Fine Arts Expansion Initiative
Welcome Center and Student Support Services One Stop Shop
Residence Hall and Dining Hall Construction and Renovations
Basketball Practice Facility
Resolution to Approve Short-Term Construction Financing
Report: Bond Presentation
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled for 12:30 p.m.)
Report: Presentation of Architectural Finalists for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations
Report: Presentation of Architectural Finalists for a Basketball Practice Facility
Report: Presentation of Construction Manager-at-Risk Finalists
Estimated adjournment: 7 p.m. The board will reconvene in open session and recess for the evening with no action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, OCT. 29
8 a.m.
CALL TO ORDER IN OPEN SESSION
(The board will convene in open session and recess for committee meetings.)
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 8 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items 21 – 37:
21. Acknowledge Receipt of Audit Services Report
22. Approval of Annual Audit Report
23. Approval of Audit Charter
24. Approval of University Services Fee Increase
25. Fiscal Years 2020 and 2021 Residence Hall Rates
26. Approval of the Resolution Authorizing the Issuance of One or More Series of Board of Regents of Stephen F. Austin State University Revenue Financing System Revenue Bonds; Providing for the Security For and Payment of Said Bonds; Establishing Procedures for Selling and Delivering One or More Series of the Bonds; and Approving and Authorizing Instruments and Procedures Relating Thereto
27. Approval of the Resolution Authorizing Solicitation of Proposals for Short-Term Construction Project Financing
28. Approval of the 2020-21 Legislative Appropriations Request
29. Approval to Increase the STEM Building Budget and Gross Maximum Price
30. Road Bus Purchase
31. Shuttle Bus Purchase
32. Software Purchase for the Office of Student Learning and Institutional Assessment
33. Changes in Course Fees
34. Integrated Library System Upgrade
35. Grant Awards
36. Medical Insurance Billing Contract Extension
37. Approval of Financial Affairs Policy Revisions
Contracting Authority 1.3
Ethics 2.6
Fraud 2.7
Items Requiring Board of Regents Approval 1.4
Property Inventory and Management 17.14
Private Support Organizations or Donors 3.25
Report: Contract Monitoring Report
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled for 10:30 a.m.)
Presentation and Committee Action on Agenda Items 14 – 19:
14. Selection of Architect for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations
15. Selection of Architect for a Basketball Practice Facility
16. Selection of Construction Manager-at-Risk for a Fine Arts Expansion Initiative, Welcome Center and Student Support Services One Stop Shop, Basketball Practice Facility and Residence Hall and Dining Hall Construction and Renovations
17. Request Approval to Issue a Request for Qualifications for Construction Program Management
18. Lease of Classroom and Office Space at Lone Star College-University Center at the Woodlands
19. Approval of Building and Grounds Policy Revisions
Campus Facilities for Political Purposes 16.8
Naming Guidelines 1.5
Vending 16.35
Report: Current Campus Construction
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately noon or following the previous committee adjournment.)
Presentation and Committee Action on Agenda Items 6 – 9:
6. Curriculum Changes for Fall 2018
7. Curriculum Changes for Fall 2019
8. Consideration of Revisions to the Board Rules and Regulations
9. Approval of Academic and Student Affairs Policy Revisions
Acceptable Use of Information Technology Resources 16.32 NEW
Appearances Before the Board of Regents 1.1
Assessment of Institutional Effectiveness 2.3
Authority for Official Statements 1.2
Authorization for the University President to Suspend Faculty and Staff 11.3
Cloud and Third Party Services 14.12
Computer and Network Security 14.2
Computer System Access 14.3
Computing Software Copyright 9.1
Dual Employment 11.7
Financial Aid Code of Conduct 4.7
Food Services 10.2
Information Security for Portable Devices 14.6
Kennedy Auditorium 16.14
Notary Public 2.8
Organized Work Stoppage 11.18
Outside Employment 11.19
Reduction in Force of Non-academic Employees 11.23
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Terminal Degrees 7.30
Ticket Office Services 16.29
U.S. A. Patriot Act 11.31
Use of Electronic Resources 16.32
Workplace Accommodations for Lactation and Breastfeeding 11.33
Enrollment Management Report
The board will recess at approximately 12:30 p.m. for lunch and reconvene at 2 p.m.
RECONVENE COMMITTEE OF THE WHOLE
(Approximately 2 p.m. or following the previous committee meeting.)
Call to Order
Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes of July 22, 23 and 24, 2018, Board of Regents Meeting
Presentation and Board Action on Personnel Items 2 – 5:
2.Faculty Appointments
3. Staff Appointments
4. Changes of Status
5. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 6 – 9):
6. Curriculum Changes for Fall 2018
7. Curriculum Changes for Fall 2019
8. Consideration of Revisions to the Board Rules and Regulations
9. Approval of Academic and Student Affairs Policy Revisions
Acceptable Use of Information Technology Resources 16.32 NEW
Appearances Before the Board of Regents 1.1
Assessment of Institutional Effectiveness 2.3
Authority for Official Statements 1.2
Authorization for the University President to Suspend Faculty and Staff 11.3
Cloud and Third Party Services 14.12
Computer and Network Security 14.2
Computer System Access 14.3
Computing Software Copyright 9.1
Dual Employment 11.7
Financial Aid Code of Conduct 4.7
Food Services 10.2
Information Security for Portable Devices 14.6
Kennedy Auditorium 16.14
Notary Public 2.8
Organized Work Stoppage 11.18
Outside Employment 11.19
Reduction in Force of Non-academic Employees 11.23
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Terminal Degrees 7.30
Ticket Office Services 16.29
U.S. A. Patriot Act 11.31
Use of Electronic Resources 16.32
Workplace Accommodations for Lactation and Breastfeeding 11.33
Building and Grounds Committee (Report and Board Action on Agenda Items 10 – 19):
10. Possible Real Estate Purchase (Executive Session Item)
11. Possible Naming Opportunity (Executive Session Item)
12. Possible Naming Opportunity (Executive Session Item)
13. Possible Naming Opportunity (Executive Session Item)
14. Selection of Architect for a Fine Arts Expansion, Welcome Center and Student Support Services One Stop Shop, and Residence Hall and Dining Hall Construction and Renovations
15. Selection of Architect for a Basketball Practice Facility
16. Selection of Construction Manager-at-Risk for a Fine Arts Expansion Initiative, Welcome Center and Student Support Services One Stop Shop, Basketball Practice Facility and Residence Hall and Dining Hall Construction and Renovations
17. Request Approval to Issue a Request for Qualifications for Construction Program Management
18. Lease of Classroom and Office Space at Lone Star College-University Center at the Woodlands
19. Approval of Building and Grounds Policy Revisions
Campus Facilities for Political Purposes 16.8
Naming Guidelines 1.5
Vending 16.35
Finance and Audit Committee (Report and Board Action on Agenda Items 20 – 37):
20. Acceptance of Possible Gift (Executive Session Item)
21. Acknowledge Receipt of Audit Services Report
22. Approval of Annual Audit Report
23. Approval of Audit Charter
24. Approval of University Services Fee Increase
25. Fiscal Year 2020 and 2021 Residence Hall Rates
26. Approval of the Resolution Authorizing the Issuance of One or More Series of Board of Regents of Stephen F. Austin State University Revenue Financing System Revenue Bonds; Providing for the Security For and Payment of Said Bonds; Establishing Procedures for Selling and Delivering One or More Series of the Bonds; and Approving and Authorizing Instruments and Procedures Relating Thereto
27. Approval of the Resolution Authorizing Solicitation of Proposals for Short-Term Construction Project Financing
28. Approval of the 2020-21 Legislative Appropriations Request
29. Approval to Increase the STEM Building Budget and Gross Maximum Price
30. Road Bus Purchase
31. Shuttle Bus Purchase
32. Software Purchase for the Office of Student Learning and Institutional Assessment
33. Changes in Course Fees
34. Integrated Library System Upgrade
35. Grant Awards
36. Medical Insurance Billing Contract Extension
37. Approval of Financial Affairs Policy Revisions
Contracting Authority 1.3
Ethics 2.6
Fraud 2.7
Items Requiring Board of Regents Approval 1.4
Property Inventory and Management 17.14
Private Support Organizations or Donors 3.25
Reports:
President
· Upcoming Dates
· SFA Gala
· Commencement
Faculty Senate
· Alignment of SFA Envisioned and Faculty Promotion and Tenure Guidelines
· Faculty Senate Activities
· Faculty Accomplishments
Student Government Association
· 95th Anniversary Celebration
· Ambassador to the Republic of Chad
· Lumberjacks Vote Initiative
· Charging Docs/Printing Systems
Appointment of Nominating Committee for Board Officers 2019-20
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 3:30 p.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
