OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
April 24 and 25, 2017
Meeting 310
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, APRIL 24
8 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(Scheduled for 8 a.m.)
Presentation and Committee Action on Agenda Items 11 and 12:
11. Curriculum Changes
12. Approval of Academic and Student Affairs Policy Revisions
Academic Advising for Undergraduate Students 6.2
Concurrent and Dual Credit Enrollment Programs 6.9
Drug and Alcohol Testing 11.6
Employee Terminations and Transfers 11.10
Longevity Pay/Hazardous Duty Pay 12.13
Parking and Traffic Regulations 13.14
Public/Student Health 13.16
Research Enhancement Program 8.11
Selective Service Registration 11.26
Sick Leave 12.18
University Website 15.10
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 8:30 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 15 – 28:
15. Approval of Audit Charter
16. Acknowledge Receipt of Audit Services Report
17. Adoption of Fiscal year 2016-17 Summer Budget
18. Grant Awards
19. Fee Exemptions for Students Taking Online-Only and Off-Campus-Only Courses
20. Human Resources Applicant Tracking and Onboarding System
21. Debt Collection Services
22. Proposal to Increase Debt Service Budget
23. Aramark Agreement Amendment
24. Approval of Fees for Summer English Programs Sponsored by Office of International Programs
25. Purchase Exceeding $100,000 for Department of Biology
26. Astra Schedule Contract Renewal
27. Establishment of Alfred and Madeline Danheim Quasi-Endowments
28. Approval of Financial Affairs Policy Revisions
Check Cashing 3.7
Departmental Budgeting and Accounting Responsibilities 3.9
Gifts, Prizes and Awards 3.18
Purchase of Demonstrator or Used Equipment 17.18
Receipts and Deposits 3.26
Returned Payments 3.27
Report: Senate Bill 20
Report: NCAA Revenue Distribution Report
The Finance and Audit Committee meeting will recess to 1:30 p.m. on April 24, 2017.
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will convene at approximately 10 a.m. or following previous committee recess.)
Presentation and Committee Action on Agenda Items 13 and 14:
13. Stephen F. Austin State University and the Fenway Group Corporate Partnership
14. Approval of Building and Grounds Policy Revisions
Firearms, Explosives, and Ammunition 13.9
Training and Certification of University Vehicle Operators 13.23
Vehicle Repair and Maintenance 16.34
Report: Fine Arts Project Architectural Update by Kirksey Architecture
Report: Current Construction
Report: Planned Maintenance
Report: Baker Pattillo Student Center Grand Ballroom and Pre-function Area
Renovation – Phase I Update
Report: Update on Griffith Fine Arts Carillon Bells Project
(At approximately noon, the committee will recess for lunch. The meeting will reconvene at approximately 1:30 p.m. in Austin Building, Room 307.)
CONTINUATION OF MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will reconvene at approximately 1:30 p.m. or following adjournment of previous committee.)
Report: Richards Carlberg
EXECUTIVE SESSION
At approximately 2:30 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
· Update from chief information officer
· Security audits
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, procurement and contracting, Title IX, Courtnay Christensen v. SFASU, et al., and Timothy Duffer v. SFASU (Texas Government Code, Section 551.071)
Estimated adjournment: 4 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, APRIL 25
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Installation of Chair-Elect
Special Recognitions
Board Action on Agenda Item 1:
Approval of Board Minutes from January 23, 2017, January 25 and 26, 2017, and March 10, 2017
Presentation and Board Action on Personnel Items 2 – 10:
Approval of Faculty Appointments
Approval of Staff Appointments
Approval of Changes of Status
Promotions
Promotion
Tenure
Development Leave
Regents Professorship for 2017-2018
Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 and 12):
11. Curriculum Changes
12. Approval of Academic and Student Affairs Policy Revisions
Academic Advising for Undergraduate Students 6.2
Concurrent and Dual Credit Enrollment Programs 6.9
Drug and Alcohol Testing 11.6
Employee Terminations and Transfers 11.10
Longevity Pay/ Hazardous Duty Pay 12.13
Parking and Traffic Regulations 13.14
Public/Student Health 13.16
Research Enhancement Program 8.11
Selective Service Registration 11.26
Sick Leave 12.18
University Website 15.10
Building and Grounds Committee (Report and Board Action on Agenda Item 13 and 14):
13. Stephen F. Austin State University and the Fenway Group Corporate Partnership
14. Approval of Building and Grounds Policy Revisions
Firearms, Explosives, and Ammunition 13.9
Training and Certification of University Vehicle Operators 13.23
Vehicle Repair and Maintenance 16.34
Finance and Audit Committee (Report and Board Action on Agenda Items 15 – 28):
15. Approval of Audit Charter
16. Acknowledge Receipt of Audit Services Report
17. Adoption of Fiscal year 2016-17 Summer Budget
18. Grant Awards
19. Fee Exemptions for Students Taking Online-Only and Off-Campus-Only Courses
20. Human Resources Applicant Tracking and Onboarding System
21. Debt Collection Services
22. Proposal to Increase Debt Service Budget
23. Aramark Agreement Amendment
24. Approval of Fees for Summer English Programs Sponsored by Office of International Programs
25. Purchase Exceeding $100,000 for Department of Biology
26. Astra Schedule Contract Renewal
27. Establishment of Alfred and Madeline Danheim Quasi-Endowments
28. Approval of Financial Affairs Policy Revisions
Check Cashing 3.7
Departmental Budgeting and Accounting Responsibilities 3.9
Gifts, Prizes and Awards 3.18
Purchase of Demonstrator or Used Equipment 17.18
Receipts and Deposits 3.26
Returned Payments 3.27
Reports:
President
· Upcoming Dates
· Commencement
· Regents Confirmations
· Appointment of New Regents
· Student Regent
Faculty Senate
· Faculty Accomplishments
· Resolutions
· Policy Review Process
· Current Sub-Committee Work
· 2017-2018 Faculty Senate Session
Student Government Association
· Archie McDonald Speaker Series
· Week of Reflection
· SGA Accomplishments
· Election Results
Appointment of Board of Regents Committees for 2017-2018
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 10:30 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
