Open Meeting Notice:
Stephen F. Austin State University Board of Regents
Board Meeting and Committee Meetings
Nov. 6 and 7
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day board meeting and committee meetings according to the following agenda:
12:30 p.m. Sunday, Nov. 6 CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
Presentation and Committee Action on Agenda Item 9:
9.Approval of Building and Grounds Policy Revisions
Homer Bryce Stadium and William R. Johnson Coliseum 16.13
Piney Woods Conservation Center 16.21
Report: Current Construction
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 12:45 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items 10 – 17:
10. Acknowledge Receipt of Audit Services Report
11. Approval of Annual Audit Report
12. Ratification of the Purchase of Republic of Texas Historical Documents
13. Ratification of the 2018-19 Legislative Appropriations Request
14. Grant Awards
15.Course and Lab Fees Deletions
16.Approval of Financial Affairs Policy Revisions
Annual Budget Preparation 3.2
Computer Purchase and Replacement 17.4
Food Purchases 17.6
Gifts, Prizes and Awards 3.18
Working Hours and Holidays 12.2
17. Selection of a Fundraising Consulting Firm
Report: Richards Carlberg
Report: Senate Bill 20 Contract Update
Report: Texas A & M Electricity Contract Update
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 4:15 p.m. or following the previous committee adjournment.)
Presentation and Committee Action on Agenda Items 6 – 8:
6. Intercollegiate Athletic Policies and Procedures Manual Revisions
7. Request for Name Change for Department of Physics and Astronomy in the College ofSciences and Mathematics
8. Approval of Academic and Student Affairs Policy Revisions
Access to Secure Computing Facilities 14.1 (Policy to be deleted)
Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities 6.6
Authority to Act in the Absence of the President 2.4
Establishing Centers, Institutes and Specialized Testing or Service Laboratories 5.10
Graduate Assistantships 6.12
Graduate Student Advisement 6.13
Professional Educators Council 5.16
Reporting of Abuse, Exploitation or Neglect of Elderly or Disabled Persons 13.18
Stone Fort Museum Collection 5.17
Student Organization Risk Management Training 10.10
Timely Warning 13.22
University Awards Program 12.20
University Closure for Inclement Weather 13.123
EXECUTIVE SESSION
At approximately 4:30 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the athletic director, the vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, and Timothy Dugger v. SFASU. (Texas Government Code, Section 551.071)
Estimated adjournment: 5:30 p.m. The board will recess for the evening with no further action expected.
9 a.m. Monday, Nov. 7 RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1.Approval of Minutes of July 24-26, 2016 and September 10, 2016, Board of RegentsMeetings
Presentation and Board Action on Personnel Items 2 – 5:
2. Faculty Appointments
3. Staff Appointments
4. Changes of Status
5. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 6 – 8):
6. Intercollegiate Athletic Policies and Procedures Manual Revisions
7. Request for Name Change for Department of Physics and Astronomy in the College of Sciences and Mathematics
8. Approval of Academic and Student Affairs Policy Revisions
Access to Secure Computing Facilities 14.1 (Policy to be deleted)
Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities 6.6
Authority to Act in the Absence of the President 2.4
Establishing Centers, Institutes and Specialized Testing or Service Laboratories 5.10
Graduate Assistantships 6.12
Graduate Student Advisement 6.13
Professional Educators Council 5.16
Reporting of Abuse, Exploitation or Neglect of Elderly or Disabled Persons 13.18
Stone Fort Museum Collection 5.17
Student Organization Risk Management Training 10.10
Timely Warning 13.225
University Awards Program 12.20
University Closure for Inclement Weather 13.12
Building and Grounds Committee (Report and Board Action on Agenda Item 9):
9. Approval of Building and Grounds Policy Revisions
Homer Bryce Stadium and William R. Johnson Coliseum 16.13
Piney Woods Conservation Center 16.21
Finance and Audit Committee (Report and Board Action on Agenda Items 10 – 17):
10. Acknowledge Receipt of Audit Services Report
11. Approval of Annual Audit Report
12. Ratification of the Purchase of Republic of Texas Historical Documents
13. Ratification of the 2018-19 Legislative Appropriations Request
14. Grant Awards
15. Course and Lab Fees Deletions
16. Approval of Financial Affairs Policy Revisions
Annual Budget Preparation 3.2
Computer Purchase and Replacement 17.4
Food Purchases 17.6
Gifts, Prizes and Awards 3.18
Working Hours and Holidays 12.2
17. Selection of a Fundraising Consulting Firm
Reports:
President
– Upcoming Dates
– STEM Building Groundbreaking Ceremony
– Nacogdoches Downtown Christmas Parade – 300th Anniversary
– SFA Gala
– Fall Commencement
– 85th Legislative Session
Faculty Senate
– Introductions
– 2016-17 Policy Revision Process
– Cut to Faculty Professional Development Funding
– Other Senate Business
Student Government Association: Update on SGA Goals and Accomplishments
– Sponsorship of Bus to Transport Students to Polls
– Sponsorship of Burnshirt for Homecoming Bonfire Tradition
– Leadership Conference
– Recruitment and Outreach
– Austin Retreat
Appointment of Nominating Committee for Board Officers 2017-2018
ESTIMATED ADJOURNMENT OF BOARD MEETING approximately 10:30 a.m.
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
