Regents to convene three-day meeting

OPEN MEETING NOTICE

Stephen F. Austin State University Board of Regents

Board Meeting and Committee Meetings

July 24 – 26 in Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, JULY 24

2 p.m. CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION

The board will immediately move to executive session for consideration of the following items:

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to the policy review process, reported complaints and claims, OCR and EEOC complaints, Title IX, and Timothy Dugger v. SFASU (Texas Government Code, Section 551.071)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the head women’s basketball coach, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

• Texas Administrative Code Section 202 Information Security Audit

• Update from chief information officer

Estimated adjournment at 5 p.m. The board will reconvene in open session and recess for the evening with no action expected.

MONDAY, JULY 25

8 a.m. CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

Presentation and Committee Action on Agenda Items 18 – 21:

18. Legal Services – Real Estate

19. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters

20. Approval of the Fiscal Year 2016-17 Capital Plan

21. Approval of Building and Grounds Policy Revisions

Assembly and Demonstrations 16.4

Camp and Conference Reservations 16.7

Fire and Life Safety 13.24

Report: Current Construction

Report: Kirksey Architects

FINANCE AND AUDIT COMMITTEE MEETING will convene at approximately 9:30 a.m. or following the previous committee.

Report: Senate Bill 20

Presentation and Committee Action on Agenda Items 22 – 35:

22. Acknowledge Receipt of Audit Services Report

23. Approval of Annual Audit Plan

24. Adoption of the Fiscal Year 2016-17 Capital Plan Budget

25. Adoption of the Fiscal Year 2016-17 Institutional Operating Budget

26. Approval to Submit the FY 2018-19 Legislative Appropriation Request

27. Information Technology Services Capital Fund

28. Network Infrastructure

29. Bond Refunding, Refinancing and Issuance Resolution

30. Grant Awards

31. Legal Services – Tax

32. Legal Services – Wills, Trusts and Estates

33. Legal Services – Public Finance and Bond Issuance

34. Legal Services – Financial

35. Approval of Financial Affairs Policy Revisions

Agency Accounts 3.1

Compliance 2.12 (New)

Interagency and Interlocal Contracts 17.8

Interdepartmental Transfers (IDT) 17.9

Vendor Protests 16.36

Report: Fair Labor Standards Act

Report: Bond Financing

Report: Richards Carlberg

Report: Feasibility Study Regarding Comprehensive Campaign

ACADEMIC AND STUDENT AFFAIRS COMMITTEE MEETING will convene at approximately 11 a.m. or following the previous committee adjournment.

Presentation and Committee Action on Agenda Items 11 – 17:

11. Intercollegiate Athletic Policies and Procedures Manual Revisions

12. Legal Services – Federal Communications Commission (FCC)

13. Legal Services – Health Law

14. Legal Services – Intellectual Property

15. Legal Services – Immigration

16. Master of Arts Degree in Professional Counseling

17. Approval of Academic and Student Affairs Policy Revisions

Academic Promotion 7.4

Administrative Evaluation of Faculty Performance and Consideration for Merit Pay 7.6

Compliance with the Americans with Disabilities Act and the ADA Amendments Act 2.5

Computer System Access 14.3

Distance Education Faculty Competencies and Compensation 7.9

Dual Employment 11.7

Electronic Accessibility 16.9

Emergency Operations Plan 13.8

Intellectual Property 9.4

Intellectual Property Rights for Distance Education 9.5 (To be deleted)

Missing Student Notification 13.13

Policy Development and Format 1.6

Post-tenure Review 7.22

Reasonable Workplace Accommodations for Disabilities 11.22

Sexual Misconduct 2.13

Student Code of Conduct 10.4

Students Displaying Serious Psychological Issues 10.13

Tenure 7.29

Transfer Admission and Credits 6.20

Report: Enrollment Action

Report: Student Success Center

The board will recess for lunch at noon, and a tour of the Burke Center will follow at 1:30 p.m. A quorum is expected to attend by no action will be taken. The meeting will reconvene at approximately 3 p.m.

EXECUTIVE SESSION at approximately 3 p.m. or immediately following the prior meeting, for consideration of the following items:

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

• Update from chief information officer

• Texas Administrative Code Section 202 Information Security Audit

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the head women’s basketball coach, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to the policy review process, reported complaints and claims, OCR and EEOC complaints, Title IX, and Timothy Dugger v. SFASU (Texas Government Code, Section 551.071)
Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

TUESDAY, JULY 26

9 a.m. RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order and Pledge to the Flags Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes of April 8, 11 and 12, 2016, and June 13, 2016, Board of Regents Meetings

Presentation and Board Action on Administrative Items 2 – 5:

2. Election of the President for 2016-2017

3. Election of the General Counsel for 2016-2017

4. Election of the Chief Audit Executive for 2016-2017

5. Election of the Coordinator of Board Affairs for 2016-2017

Presentation and Board Action on Personnel Items 6 – 10:

6. Faculty Appointments

7. Staff Appointments

8. Changes of Status

9. Retirements

10. Holiday Schedule for 2016-2017

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 – 17):

11. Intercollegiate Athletic Policies and Procedures Manual Revisions

12. Legal Services – Federal Communications Commission (FCC)

13. Legal Services – Health Law

14. Legal Services – Intellectual Property

15. Legal Services – Immigration

16. Master of Arts Degree in Professional Counseling

17. Approval of Academic and Student Affairs Policy Revisions

Academic Promotion 7.4

Administrative Evaluation of Faculty Performance and Consideration for Merit Pay 7.6

Compliance with the Americans with Disabilities Act and the ADA Amendments Act 2.5

Computer System Access 14.3

Distance Education Faculty Competencies and Compensation 7.9

Dual Employment 11.7

Electronic Accessibility 16.9

Emergency Operations Plan 13.8

Intellectual Property 9.4

Intellectual Property Rights for Distance Education 9.5 (To be deleted)

Missing Student Notification 13.13

Policy Development and Format 1.6

Post-tenure Review 7.22

Reasonable Workplace Accommodations for Disabilities 11.22

Sexual Misconduct 2.13

Student Code of Conduct 10.4

Students Displaying Serious Psychological Issues 10.13

Tenure 7.29

Transfer Admission and Credits 6.20

Building and Grounds Committee (Report and Board Action on Agenda Item 18 – 21):

18. Legal Services – Real Estate

19. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters

20. Approval of the Fiscal Year 2016-2017 Capital Plan

21. Approval of Building and Grounds Policy Revisions

Assembly and Demonstrations 16.4

Camp and Conference Reservations 16.7

Fire and Life Safety 13.24

Finance and Audit Committee (Report and Board Action on Agenda Items 22 – 35):

22. Acknowledge Receipt of Audit Services Report

23. Approval of Annual Audit Plan

24. Adoption of the Fiscal Year 2016-17 Capital Plan Budget

25. Adoption of the Fiscal Year 2016-17 Institutional Operating Budget

26. Approval to Submit the FY 2018-19 Legislative Appropriation Request

27. Information Technology Services Capital Fund

28. Network Infrastructure

29. Bond Refunding, Refinancing and Issuance Resolution

30. Grant Awards

31. Legal Services – Tax

32. Legal Services – Wills, Trusts and Estates

33. Legal Services – Public Finance and Bond Issuance

34. Legal Services – Financial

35. Approval of Financial Affairs Policy Revisions

Agency Accounts 3.1

Compliance 2.12 (New)

Interagency and Interlocal Contracts 17.8

Interdepartmental Transfers (IDT) 17.9

Vendor Protests 16.36

Reports:

President

Upcoming Dates

Carillon Bells

Campus Carry

Tobacco Free Campus

2016 East Texas Regional 60x30TX Workshop

Paint the Town Purple

August Commencement

Faculty Senate

Introductions

Faculty Senate Activities – Late Spring 2016

Summer Preparations for 2016-17 Session

Faculty Accomplishments

Student Government Association

Introduction

Goals for 2016-17

Athletics Fee

11 a.m. ESTIMATED ADJOURNMENT OF BOARD MEETING

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.

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