The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting
and Committee Meetings according to the following agenda:
MONDAY, JULY 15, 2013
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This committee will convene at approximately 8:00 a.m.)
Presentation and Committee Action on Agenda Items 16-18:
16. Approval of the Fiscal Year 2013-14 Capital Plan
17. Interagency Contract with the General Land Office for Natural Gas
18. Approval of Building and Grounds Policy Revisions
Assembly and Demonstrations (D-23)
Driver Certification (D-10)
Fire and Life Safety (D-60) NEW
Current Construction Report
MEETING OF THE FINANCE AND AUDIT COMMITTEE (This committee will convene at
approximately 8:30 a.m. or immediately following the adjournment of the previous meeting.)
Investment Report
Presentation and Committee Action on Agenda Items 19-28 and 34:
19. Selection of a Marketing Creative Design Firm
20. Request from the Division of University Advancement: Name change for the Office of
Public Affairs and Marketing
21. Acknowledge Receipt of Audit Services Report
34. Amendment of the Audit Plan for Fiscal Year 2012-13
22. Selection of a Financial Advisor
23. Adoption of the Fiscal Year 2013-14 Capital Plan Budget
24. Adoption of the Fiscal Year 2013-14 Institutional Budget
25. Approval of Contract for Perkins Loan Services
26. Vending Services Contract
27. Grant Awards
28. Approval to Invest with Texas Public Institutions
Report on SB 1019 Regarding Public Funds Investing
Presentation and Committee Action on Agenda Items 29, 32, 33 and 35:
29. Financial Affairs Policy Revisions
Agency Accounts (C-01.2)
Contracting Authority (C-9)
Interagency and Interlocal Contracts (C-18)
Interdepartmental Transfer (IDT) (C-19)
Investments (C-41)
Procurement Training (C-65) NEW
Property Inventory and Managements (C-42)
Travel (C-49)
Vendor Protests (F-35)
32. Legal Services – Public Finance and Bond Issuance
33. Legal Services – Financial
35. Under Armour Sponsorship Agreement
The board will adjourn for lunch at approximately 12 noon and reconvene at approximately 1:30
p.m.
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 1:30 p.m. or following previous committee
adjournment.)
Presentation and Committee Action on Agenda Items 13-15 and 30-31:
13. Intercollegiate Athletic Policies and Procedures Manual Revisions
14. “Purple Pride” Licensing
15. Approval of Academic and Student Affairs Policy Revisions
Compliance with the Americans with Disability Act and the ADA Amendments
(D-41)
Computer System Access (F-37)
Course Grades (A-54)
Dual Employment (E-12)
Emergency Operations Plan (D-11)
Missing Student Notification (D-56)
Outside Employment (E-35)
Overtime and Compensatory Time (E-36)
Policy Development and Format NEW
Prohibition of Enrollment Inducement of Military Service Members (A-82) NEW
Reasonable Workplace Accommodation for Disabilities (E-67)
Student Conduct Code (C-34.1)
Vacation/Sick Leave/Compensatory Time Reporting – Faculty and Exempt Staff
Employees (E-54)
30. Legal Services – Intellectual Property
31. Legal Services – Immigration
Academic Affairs Report
Update on Strategic Plan 2018
SFA Press Awards
Student Success Initiatives
Student Affairs Report
Update on New Student Orientation
Sophomore Success
EXECUTIVE SESSION
At approximately 2:30 p.m. or immediately following the prior committee meeting, the board
will move to executive session:
Board consideration of the following items:
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property
(551.072).
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (551.073).
Considerations of Individual Personnel Matters Relating to Appointment, Employment,
Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including
but not limited to, executive director of alumni affairs, coordinator of board affairs, director of
audit services, general counsel, vice presidents and the president. (551.074).
Consultation with Attorney regarding Legal Advice or Pending and/or Contemplated Litigation
or Settlement Offers, including but not limited to, EEOC Filings, Intellectual Property, recent
Supreme Court decisions, institutional compliance, Christian Cutler v. Baker Pattillo, et al.,
Progressive County Mutual Insurance Company v. SFASU, and In re: Dr. and Mrs. J.E. Watkins
Scholarship Trust (551.071).
Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for
the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING
AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JULY 16, 2013
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from April 22 and 23, 2013
Board Action on Agenda Items 2 – 5:
2. Election of President
3. Election of General Counsel
4. Election of Director of Audit Services
5. Election of Coordinator of Board Affairs
Presentation and Board Action on Personnel Agenda Items 6 – 12:
6. Approval of Faculty Appointments for 2013-2014
7. Approval of Staff Appointments for 2013-2014
8. Approval of Changes of Status for 2013-2014
9. Retirements
10. Tenure
11. Faculty Development Leave for 2013-2014
12. Holiday Schedule for 2013-2014
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 13 –
15 and 30 – 31):
13. Intercollegiate Athletic Policies and Procedures Manual Revisions
14. “Purple Pride” Licensing
15. Approval of Academic and Student Affairs Policy Revisions
Compliance with the Americans with Disability Act and the ADA Amendments
(D-41)
Computer System Access (F-37)
Course Grades (A-54)
Dual Employment (E-12)
Emergency Operations Plan (D-11)
Missing Student Notification (D-56)
Outside Employment (E-35)
Overtime and Compensatory Time (E-36)
Policy Development and Format NEW
Prohibition of Enrollment Inducement of Military Service Members (A-82) NEW
Reasonable Workplace Accommodation for Disabilities (E-67)
Student Conduct Code (C-34.1)
Vacation/Sick Leave/Compensatory Time Reporting – Faculty and Exempt Staff
Employees (E-54)
30. Legal Services – Intellectual Property
31. Legal Services – Immigration
Building and Grounds Committee (Report and Action on Agenda Items 16 – 18):
16. Approval of the Fiscal year 2013-14 Capital Plan
17. Interagency Contract with the General Land Office for Natural Gas
18. Approval of Building and Grounds Policy Revisions
Assembly and Demonstrations (D-23)
Driver Certification (D-10)
Fire and Life Safety (D-60) NEW
Finance and Audit Committee (Report and Action on Agenda Items 19 – 29 and 32 – 35):
19. Selection of a Marketing Creative Design Firm
20. Request from the Division of University Advancement: Name change for the Office of
Public Affairs and Marketing
21. Acknowledge Receipt of Audit Services Report
22. Selection of a Financial Advisor
23. Adoption of the Fiscal Year 2013-14 Capital Plan Budget
24. Adoption of the Fiscal Year 2013-14 Institutional Budget
25. Approval of Contract for Perkins Loan Services
26. Vending Services Contract
27. Grant Awards
28. Approval to Invest with Texas Public Institutions
29. Financial Affairs Policy Revisions
Agency Accounts (C-01.2)
Contracting Authority (C-9)
Interagency and Interlocal Contracts (C-18)
Interdepartmental Transfer (IDT) (C-19)
Investments (C-41)
Procurement Training (C-65) NEW
Property Inventory and Managements (C-42)
Travel (C-49)
Vendor Protests (F-35)
32. Legal Services – Public Finance and Bond Issuance
33. Legal Services – Financial
34. Amendment to the Audit Plan for Fiscal Year 2012-13
35. Under Armour Sponsorship Agreement
Reports:
President
Upcoming Dates
Legislative Update
90th Anniversary Celebration
August Commencement
NCAA Committees
Faculty Senate
Introduction
Goals for the 2013-14 Year
Faculty Activities and Accomplishments
Student Government
Watermelon Bash
Matt Pickens Scholarship
Fall Initiatives
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 10:30 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be
taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in
the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
