SFA Board of Regents to meet, July 15

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting

and Committee Meetings according to the following agenda:

MONDAY, JULY 15, 2013

8:00 a.m.

CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(This committee will convene at approximately 8:00 a.m.)

Presentation and Committee Action on Agenda Items 16-18:

16. Approval of the Fiscal Year 2013-14 Capital Plan

17. Interagency Contract with the General Land Office for Natural Gas

18. Approval of Building and Grounds Policy Revisions

Assembly and Demonstrations (D-23)

Driver Certification (D-10)

Fire and Life Safety (D-60) NEW

Current Construction Report

MEETING OF THE FINANCE AND AUDIT COMMITTEE (This committee will convene at

approximately 8:30 a.m. or immediately following the adjournment of the previous meeting.)

Investment Report

Presentation and Committee Action on Agenda Items 19-28 and 34:

19. Selection of a Marketing Creative Design Firm

20. Request from the Division of University Advancement: Name change for the Office of

Public Affairs and Marketing

21. Acknowledge Receipt of Audit Services Report

34. Amendment of the Audit Plan for Fiscal Year 2012-13

22. Selection of a Financial Advisor

23. Adoption of the Fiscal Year 2013-14 Capital Plan Budget

24. Adoption of the Fiscal Year 2013-14 Institutional Budget

25. Approval of Contract for Perkins Loan Services

26. Vending Services Contract

27. Grant Awards

28. Approval to Invest with Texas Public Institutions

Report on SB 1019 Regarding Public Funds Investing

Presentation and Committee Action on Agenda Items 29, 32, 33 and 35:

29. Financial Affairs Policy Revisions

Agency Accounts (C-01.2)

Contracting Authority (C-9)

Interagency and Interlocal Contracts (C-18)

Interdepartmental Transfer (IDT) (C-19)

Investments (C-41)

Procurement Training (C-65) NEW

Property Inventory and Managements (C-42)

Travel (C-49)

Vendor Protests (F-35)

32. Legal Services – Public Finance and Bond Issuance

33. Legal Services – Financial

35. Under Armour Sponsorship Agreement

The board will adjourn for lunch at approximately 12 noon and reconvene at approximately 1:30

p.m.

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately 1:30 p.m. or following previous committee

adjournment.)

Presentation and Committee Action on Agenda Items 13-15 and 30-31:

13. Intercollegiate Athletic Policies and Procedures Manual Revisions

14. “Purple Pride” Licensing

15. Approval of Academic and Student Affairs Policy Revisions

Compliance with the Americans with Disability Act and the ADA Amendments

(D-41)

Computer System Access (F-37)

Course Grades (A-54)

Dual Employment (E-12)

Emergency Operations Plan (D-11)

Missing Student Notification (D-56)

Outside Employment (E-35)

Overtime and Compensatory Time (E-36)

Policy Development and Format NEW

Prohibition of Enrollment Inducement of Military Service Members (A-82) NEW

Reasonable Workplace Accommodation for Disabilities (E-67)

Student Conduct Code (C-34.1)

Vacation/Sick Leave/Compensatory Time Reporting – Faculty and Exempt Staff

Employees (E-54)

30. Legal Services – Intellectual Property

31. Legal Services – Immigration

Academic Affairs Report

Update on Strategic Plan 2018

SFA Press Awards

Student Success Initiatives

Student Affairs Report

Update on New Student Orientation

Sophomore Success

EXECUTIVE SESSION

At approximately 2:30 p.m. or immediately following the prior committee meeting, the board

will move to executive session:

Board consideration of the following items:

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property

(551.072).

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (551.073).

Considerations of Individual Personnel Matters Relating to Appointment, Employment,

Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including

but not limited to, executive director of alumni affairs, coordinator of board affairs, director of

audit services, general counsel, vice presidents and the president. (551.074).

Consultation with Attorney regarding Legal Advice or Pending and/or Contemplated Litigation

or Settlement Offers, including but not limited to, EEOC Filings, Intellectual Property, recent

Supreme Court decisions, institutional compliance, Christian Cutler v. Baker Pattillo, et al.,

Progressive County Mutual Insurance Company v. SFASU, and In re: Dr. and Mrs. J.E. Watkins

Scholarship Trust (551.071).

Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for

the evening with no further action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING

AND COMMITTEE MEETINGS AGENDA:

TUESDAY, JULY 16, 2013

9:00 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order and Pledge to the Flags

Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Board Minutes from April 22 and 23, 2013

Board Action on Agenda Items 2 – 5:

2. Election of President

3. Election of General Counsel

4. Election of Director of Audit Services

5. Election of Coordinator of Board Affairs

Presentation and Board Action on Personnel Agenda Items 6 – 12:

6. Approval of Faculty Appointments for 2013-2014

7. Approval of Staff Appointments for 2013-2014

8. Approval of Changes of Status for 2013-2014

9. Retirements

10. Tenure

11. Faculty Development Leave for 2013-2014

12. Holiday Schedule for 2013-2014

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 13 –

15 and 30 – 31):

13. Intercollegiate Athletic Policies and Procedures Manual Revisions

14. “Purple Pride” Licensing

15. Approval of Academic and Student Affairs Policy Revisions

Compliance with the Americans with Disability Act and the ADA Amendments

(D-41)

Computer System Access (F-37)

Course Grades (A-54)

Dual Employment (E-12)

Emergency Operations Plan (D-11)

Missing Student Notification (D-56)

Outside Employment (E-35)

Overtime and Compensatory Time (E-36)

Policy Development and Format NEW

Prohibition of Enrollment Inducement of Military Service Members (A-82) NEW

Reasonable Workplace Accommodation for Disabilities (E-67)

Student Conduct Code (C-34.1)

Vacation/Sick Leave/Compensatory Time Reporting – Faculty and Exempt Staff

Employees (E-54)

30. Legal Services – Intellectual Property

31. Legal Services – Immigration

Building and Grounds Committee (Report and Action on Agenda Items 16 – 18):

16. Approval of the Fiscal year 2013-14 Capital Plan

17. Interagency Contract with the General Land Office for Natural Gas

18. Approval of Building and Grounds Policy Revisions

Assembly and Demonstrations (D-23)

Driver Certification (D-10)

Fire and Life Safety (D-60) NEW

Finance and Audit Committee (Report and Action on Agenda Items 19 – 29 and 32 – 35):

19. Selection of a Marketing Creative Design Firm

20. Request from the Division of University Advancement: Name change for the Office of

Public Affairs and Marketing

21. Acknowledge Receipt of Audit Services Report

22. Selection of a Financial Advisor

23. Adoption of the Fiscal Year 2013-14 Capital Plan Budget

24. Adoption of the Fiscal Year 2013-14 Institutional Budget

25. Approval of Contract for Perkins Loan Services

26. Vending Services Contract

27. Grant Awards

28. Approval to Invest with Texas Public Institutions

29. Financial Affairs Policy Revisions

Agency Accounts (C-01.2)

Contracting Authority (C-9)

Interagency and Interlocal Contracts (C-18)

Interdepartmental Transfer (IDT) (C-19)

Investments (C-41)

Procurement Training (C-65) NEW

Property Inventory and Managements (C-42)

Travel (C-49)

Vendor Protests (F-35)

32. Legal Services – Public Finance and Bond Issuance

33. Legal Services – Financial

34. Amendment to the Audit Plan for Fiscal Year 2012-13

35. Under Armour Sponsorship Agreement

Reports:

President

Upcoming Dates

Legislative Update

90th Anniversary Celebration

August Commencement

NCAA Committees

Faculty Senate

Introduction

Goals for the 2013-14 Year

Faculty Activities and Accomplishments

Student Government

Watermelon Bash

Matt Pickens Scholarship

Fall Initiatives

ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 10:30 a.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be

taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in

the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.

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