Board of Regents Board Meeting and Committee Meetings

O P E N M E E T I N G N O T I C E

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings

Nacogdoches, Texas

April 16 and 17, 2012

Meeting 274

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:

MONDAY, April 16, 2012

8:00 a.m.

CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(This meeting will convene at approximately 8:00 a.m.)

Presentation and Committee Action on Agenda Items 16-18:

16. Purchase of Shuttle Buses

17. Conservation Education Center Architect RFQ and Construction Manager at Risk RFP

18. Building and Grounds Policy Revisions

Sustainability Committee Report

Current Construction Report

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 9:00 a.m. or following previous committee adjournment.)

Investment Report

Audit Report

Public Funds Investment Act Compliance Review

Campus Recreation Audit

Update on Audit Plan

Risk Assessment

Presentation and Committee Action on Agenda Items 16 and 19-27:

16. Purchase of Shuttle Buses

19. Adoption of Fiscal Year 2011-2012 Summer Budget

20. Approval of Contract for Assessment and Evaluation Services for Gear-Up Grant

21. Course and Lab Fees FY 2013

22. Designated Tuition Increase for 2012-2013

23. State Energy Conservation Office (SECO) Loan Payment with Available University Funds

24. Lease of Space in Pattillo Student Center by Commercial Bank of Texas

25. Room and Board Rates for FY 2013

26. Grant Awards

27. Financial Affairs Policy Revisions

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will follow the adjournment of the previous committee meeting at approximately 10:00 a.m.)

Academic Affairs Report

Regents Professor 2012-2013

Space Usage Efficiency Score

Academic Partnership

Student Affairs Report

Police Contact Report

TIPA Awards

Presentation and Committee Action on Agenda Items 10-14:

10. Small-size Classes for Spring 2012

11. Curriculum Changes

12. Request from the Rusche College of Business: Name Change for Department of General Business

13. Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry

14. Academic and Student Affairs Policy Revisions

The board will recess for interior design exhibits/lunch at approximately 11:00 a.m. Following lunch, board members will attend the dedication of the Gayla Mize Garden at 1:30 p.m. A quorum is expected to be present, but no action will be taken. The board meetings will resume at approximately 3:00 p.m.

EXECUTIVE SESSION

At approximately 3:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, dean of the College of Sciences and Mathematics, vice presidents and the president. (Texas Government Code, Section 551.074)

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Possible Naming Opportunities

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo et al., Jacob Duffee v. Baker Pattillo et al., and intellectual property (Texas Government Code, Section 551.071)

Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

TUESDAY, APRIL 17, 2012

9:00 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order and Pledge to the Flags

Invocation

Special Recognitions

Board Action on Agenda Item 1:

Approval of Board Minutes from January 30 and 31, 2012

Presentation and Board Action on Personnel Agenda Items 2 – 9:

Approval of Faculty Appointments for 2012-2013

Approval of Staff Appointments for 2012-2013

Approval of Changes of Status for 2012-2013

Retirements

Promotions

Tenure

Faculty Development Leave for 2012-2013

Regents Professorship for 2012-2013

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 10 – 14):

10. Small-size Classes for Spring 2012

11. Curriculum Changes

12. Request from the Rusche College of Business: Name Change for Department of General Business

13. Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry

14. Academic and Student Affairs Policy Revisions

Academic Accommodation for Students with Disabilities (F-33)

At-Will Employment (E-66)

Compensation from Grants, Contracts and Other Sponsored Agreements (E-74)

Concurrent and Dual Credit Enrollment Programs (A-50)

Dead Week (A-15)

Effort Reporting and Certification for Sponsored Activities (A-68)

Employee Scholarship Program (E-65)

Establishing Centers, Institutes and Specialized Testing or Service Laboratories (A-71)

Extra-institutional Learning Experiences in the BAAS Degree (A-52)

Faculty Compensation (E-71)

File Maintenance for Faculty Personnel Files (A-60)

Institutional Animal Care and Use Committee (A-77)

Leave of Absence (Faculty) (E-29A)

Leave of Absence (Non-Academic) (E-30N)

Mobile Device Applications (A-78)

Nepotism (E-33)

Parking and Traffic Regulations (D-24)

Payments to Human Research Subjects (A-72)

Probationary Period of Employment (E-40N)

Radioactive or Radiation-producing Materials or Equipment (D-27)

Research Development Program (A-65)

Research Enhancement Program (A-39)

Salary Supplements, Stipends and Additional Compensation (E-9)

Staff Development (E-47.2)

Terminal Degree Policy (E-73)

USA Patriot Act (E-63)

Wireless Networking (D-49)

Building and Grounds Committee (Report and Action on Agenda Items 15 – 18):

15. Possible Naming Opportunities (Executive Session Item)

16. Purchase of Shuttle Buses

17. Conservation Education Center Architect RFQ and Construction Manager at Risk RFP

18. Building and Grounds Policy Revisions

Building Security/Special Events (F-5)

The Ed and Gwen Cole Art Center and the Griffith Gallery (B-36)

Guest Rooms (B-11)

Security Systems (D-57)

Solicitation on Campus (D-33)

Smoking and Use of Tobacco Products (D-35.5)

University Vehicles (Rental and 15 Passenger Vans) (B-30)

Finance and Audit Committee (Report and Action on Agenda Items 19 – 27):

19. Adoption of Fiscal Year 2011-2012 Summer Budget

20. Approval of Contract for Assessment and Evaluation Services for the Gear-Up Grant

21. Course and Lab Fees FY 2013

22. Designated Tuition Increase for 2012-2013

23. State Energy Conservation Office (SECO) Loan Payment with Available University Funds

24. Lease of Space in Pattillo Student Center by Commercial Bank of Texas

25. Room and Board Rates for FY 2013

26. Grant Awards

27. Financial Affairs Policy Revisions

Departmental Budgeting and Accounting Responsibilities (C-11)

Expenditure Authority for Financial Transactions (C-53)

Gramm Leach Bliley Act Required Information Security (D-54)

Identity Theft Prevention (C-60)

Student Account Receivables (C-59)

Student Fiscal Appeals (C-57)

Reports:

President

Upcoming Dates

London Band Trip

Accreditations

Faculty Senate

Student Regent

Audit Report

Public Funds Investment Act Compliance Review

Campus Recreation Audit

Update on Audit Plan

Risk Assessment

Faculty Senate

2011-2012 Senate Activities

Student Government

Senators serving as Voter Deputy Registrar

Update on Veterans Resource Center

Introduction of New Student Body President and Vice President

Athletic Attendance Committee

Appointment of Board Committees 2012-2013

ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)

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