O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
April 16 and 17, 2012
Meeting 274
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, April 16, 2012
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will convene at approximately 8:00 a.m.)
Presentation and Committee Action on Agenda Items 16-18:
16. Purchase of Shuttle Buses
17. Conservation Education Center Architect RFQ and Construction Manager at Risk RFP
18. Building and Grounds Policy Revisions
Sustainability Committee Report
Current Construction Report
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 9:00 a.m. or following previous committee adjournment.)
Investment Report
Audit Report
Public Funds Investment Act Compliance Review
Campus Recreation Audit
Update on Audit Plan
Risk Assessment
Presentation and Committee Action on Agenda Items 16 and 19-27:
16. Purchase of Shuttle Buses
19. Adoption of Fiscal Year 2011-2012 Summer Budget
20. Approval of Contract for Assessment and Evaluation Services for Gear-Up Grant
21. Course and Lab Fees FY 2013
22. Designated Tuition Increase for 2012-2013
23. State Energy Conservation Office (SECO) Loan Payment with Available University Funds
24. Lease of Space in Pattillo Student Center by Commercial Bank of Texas
25. Room and Board Rates for FY 2013
26. Grant Awards
27. Financial Affairs Policy Revisions
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 10:00 a.m.)
Academic Affairs Report
Regents Professor 2012-2013
Space Usage Efficiency Score
Academic Partnership
Student Affairs Report
Police Contact Report
TIPA Awards
Presentation and Committee Action on Agenda Items 10-14:
10. Small-size Classes for Spring 2012
11. Curriculum Changes
12. Request from the Rusche College of Business: Name Change for Department of General Business
13. Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry
14. Academic and Student Affairs Policy Revisions
The board will recess for interior design exhibits/lunch at approximately 11:00 a.m. Following lunch, board members will attend the dedication of the Gayla Mize Garden at 1:30 p.m. A quorum is expected to be present, but no action will be taken. The board meetings will resume at approximately 3:00 p.m.
EXECUTIVE SESSION
At approximately 3:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, dean of the College of Sciences and Mathematics, vice presidents and the president. (Texas Government Code, Section 551.074)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Possible Naming Opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo et al., Jacob Duffee v. Baker Pattillo et al., and intellectual property (Texas Government Code, Section 551.071)
Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, APRIL 17, 2012
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
Approval of Board Minutes from January 30 and 31, 2012
Presentation and Board Action on Personnel Agenda Items 2 – 9:
Approval of Faculty Appointments for 2012-2013
Approval of Staff Appointments for 2012-2013
Approval of Changes of Status for 2012-2013
Retirements
Promotions
Tenure
Faculty Development Leave for 2012-2013
Regents Professorship for 2012-2013
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 10 – 14):
10. Small-size Classes for Spring 2012
11. Curriculum Changes
12. Request from the Rusche College of Business: Name Change for Department of General Business
13. Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry
14. Academic and Student Affairs Policy Revisions
Academic Accommodation for Students with Disabilities (F-33)
At-Will Employment (E-66)
Compensation from Grants, Contracts and Other Sponsored Agreements (E-74)
Concurrent and Dual Credit Enrollment Programs (A-50)
Dead Week (A-15)
Effort Reporting and Certification for Sponsored Activities (A-68)
Employee Scholarship Program (E-65)
Establishing Centers, Institutes and Specialized Testing or Service Laboratories (A-71)
Extra-institutional Learning Experiences in the BAAS Degree (A-52)
Faculty Compensation (E-71)
File Maintenance for Faculty Personnel Files (A-60)
Institutional Animal Care and Use Committee (A-77)
Leave of Absence (Faculty) (E-29A)
Leave of Absence (Non-Academic) (E-30N)
Mobile Device Applications (A-78)
Nepotism (E-33)
Parking and Traffic Regulations (D-24)
Payments to Human Research Subjects (A-72)
Probationary Period of Employment (E-40N)
Radioactive or Radiation-producing Materials or Equipment (D-27)
Research Development Program (A-65)
Research Enhancement Program (A-39)
Salary Supplements, Stipends and Additional Compensation (E-9)
Staff Development (E-47.2)
Terminal Degree Policy (E-73)
USA Patriot Act (E-63)
Wireless Networking (D-49)
Building and Grounds Committee (Report and Action on Agenda Items 15 – 18):
15. Possible Naming Opportunities (Executive Session Item)
16. Purchase of Shuttle Buses
17. Conservation Education Center Architect RFQ and Construction Manager at Risk RFP
18. Building and Grounds Policy Revisions
Building Security/Special Events (F-5)
The Ed and Gwen Cole Art Center and the Griffith Gallery (B-36)
Guest Rooms (B-11)
Security Systems (D-57)
Solicitation on Campus (D-33)
Smoking and Use of Tobacco Products (D-35.5)
University Vehicles (Rental and 15 Passenger Vans) (B-30)
Finance and Audit Committee (Report and Action on Agenda Items 19 – 27):
19. Adoption of Fiscal Year 2011-2012 Summer Budget
20. Approval of Contract for Assessment and Evaluation Services for the Gear-Up Grant
21. Course and Lab Fees FY 2013
22. Designated Tuition Increase for 2012-2013
23. State Energy Conservation Office (SECO) Loan Payment with Available University Funds
24. Lease of Space in Pattillo Student Center by Commercial Bank of Texas
25. Room and Board Rates for FY 2013
26. Grant Awards
27. Financial Affairs Policy Revisions
Departmental Budgeting and Accounting Responsibilities (C-11)
Expenditure Authority for Financial Transactions (C-53)
Gramm Leach Bliley Act Required Information Security (D-54)
Identity Theft Prevention (C-60)
Student Account Receivables (C-59)
Student Fiscal Appeals (C-57)
Reports:
President
Upcoming Dates
London Band Trip
Accreditations
Faculty Senate
Student Regent
Audit Report
Public Funds Investment Act Compliance Review
Campus Recreation Audit
Update on Audit Plan
Risk Assessment
Faculty Senate
2011-2012 Senate Activities
Student Government
Senators serving as Voter Deputy Registrar
Update on Veterans Resource Center
Introduction of New Student Body President and Vice President
Athletic Attendance Committee
Appointment of Board Committees 2012-2013
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
