O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
July 18 and 19, 2011
Meeting 270
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, JULY 18, 2011
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
Introduction of new student regent Sarah Feye
RECESS TO EXECUTIVE SESSION
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to president, vice presidents, executive director of public affairs and marketing, general counsel, director of audit services and coordinator of board affairs. (Texas Government Code, Section 551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Possible naming opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC filings, and HIPAA. (Texas Government Code, Section 551.071)
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will follow the adjournment of the executive session at approximately 9:00 a.m.)
Presentation and Committee Action on Agenda Items 17 and 14-15:
17. Contract for Fire Alarm Inspection
14. Approval of the Fiscal Year 2011-12 Capital Infrastructure Plan
15. Policy Revisions
Current Construction Report
MEETING OF THE FINANCE AUDIT COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 9:45 a.m.)
Investment Report
Presentation and Committee Action on Agenda Items 16-26:
16. Media Brokerage Services
17. Contract for Fire Alarm Inspection
18. Contract with Hydrex for Environmental Services
19. Purchase of Natural Gas
20. Grant Awards
21. Approval of Graduation Fees
22. Third Party Medical Billing Services
23. Approval of the Fiscal Year 2011-12 Capital Infrastructure Budget
24. Adoption of the Fiscal Year 2011-12 Capital Operating Plan Budget
25. Adoption of the Fiscal Year 2011-12 Institutional Budget
26. Policy Revisions
Audit Report
Expenditure Audit
Tuition and Fees Audit
Risk Assessment
Update on Audit Plan
The Board of Regents will recess for lunch at approximately 11:30 a.m. and reconvene at approximately 3:00 p.m. Board members will attend a ribbon cutting for the new residence hall and Student Success Center at 1:30 p.m.; a quorum is expected to be present but no action will be taken.
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 3:00 p.m.)
Academic Affairs Report
Regents Lecture Series
Innovative Programs
Student Affairs Report
Career Services
First Year Commons Program
Presentation and Committee Action on Agenda Items 11-12:
11. Intercollegiate Athletic Policy and Procedures Manual Revisions
12. Policy Revisions
(This session will reconvene following the adjournment of the previous committee meeting at approximately 4:00 p.m., if needed to complete the morning session’s agenda)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to president, vice presidents, executive director of public affairs and marketing, general counsel, director of audit services and coordinator of board affairs. (Texas Government Code, Section 551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Possible naming opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC filings, and HIPAA. (Texas Government Code, Section 551.071)
ESTIMATED ADJOURNMENT OF EXECUTIVE SESSION (approximately 5:00 p.m.)
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JULY 19, 2011
9:00 a.m. RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from April 18 and 19, 2011; May 13, 2011 and July 5, 2011
Board Action on Agenda Item 13-A:
13. A. Naming Opportunity (executive session item)
Report from the Faculty Senate Chair: The Faculty Senate 2011-2012 Agenda
Board Action on Agenda Items 2-5:
2. Election of President
3. Election of General Counsel
4. Election of Director of Audit Services
5. Election of Coordinator of Board Affairs
Presentation and Board Action on Personnel Agenda Items 6-10:
6. Approval of Faculty Appointments for 2011-2012
7. Approval of Staff Appointments for 2011-2012
8. Approval of Changes of Status for 2011-2012
9. Acceptance of Retirements
10. Holiday Schedule for 2011-12
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11-12):
11. Intercollegiate Athletic Policy and Procedures Manual Revisions
12. Policy Revisions
Academic Chair/Director Teaching Load (E-7A)
Academic Integrity (A-9.1)
Acceptable Use of Information Resources (F-40)
Class Attendance and Excused Absence (A-10)
Commencement (A-11)
Copyrighted Works Reproduction (A-12)
Discrimination Complaints/Sexual Harassment (E-46)
Emeritus (E-14A)
Faculty Code of Conduct (E-72)
Grants and Contracts Administration (A-56)
Hazing (D-16)
Illicit Drugs and Alcohol Abuse (D-19)
Intellectual Property (D-20)
Intellectual Property Rights for Distance Education (D-20A)
Laboratory Fees (A-24)
Off-campus Credit Courses (A-34)
Out of State Electronic Fee (C-52)
Parking and Traffic Regulations (D-24)
Public Student Health (D-26)
Satisfactory Academic Progress for Financial Aid Recipients (A-40)
Student Conduct Code (D-34.1)
Student ID Cards (F-27)
Time Reporting/Timekeeping System (E-52N)
Vacation/ Sick Leave Report (E-54)
Finance Audit Committee (Report and Action on Agenda Items 16-26):
16. Media Brokerage Services
17. Contract for Fire Alarm Inspection
18. Contract with Hydrex for Environmental Services
19. Purchase of Natural Gas
20. Grant Awards
21. Approval of Graduation Fee
22. Third Party Medical Billing Services
23. Approval of the Fiscal Year 2011-12 Capital Infrastructure Budget
24. Adoption of the Fiscal Year 2011-12 Capital Operating Plan Budget
25. Adoption of the Fiscal Year 2011-12 Institutional Budget
26. Policy Revisions
Items Requiring Board of Regents Approval (D-20.5)
Property Liability (B-34)
Receipts and Deposits (C-5)
Student Account Receivables (C-59)
Travel (C-49)
Year-End Purchasing (C-40)
Building and Grounds Committee (Report and Board Action on Agenda Items 14-15 and 13-B):
14. Approval of the Fiscal Year 2011-12 Capital Infrastructure Plan
15. Policy Revisions
Firearms, Explosives and Ammunition (D-14)
Petitions and Handbills (D-25)
Signs and Exhibits (D-31)
Turner Auditorium (B-28)
Use of Amplified Sound on Campus Grounds (D-21)
13. B. Naming Opportunity (executive session item)
Reports:
President
Dates
Legislative Comments
SACS Update
American Forester’s Accreditation
Formula Advisory Committee
SLC Conference
Audit Services
Expenditure Audit
Tuition and Fees Audit
Risk Assessment
Update on Audit Plan
Student Government
SFAVeteransResourceCenter
SFA Football Fan Buses
Archie McDonald Speaker Series
Watermelon Bash
Report from Special Committee on Athletic Attendance
Acceptance of George Foreman Gift to EastTexasResearchCenter
Presentation of Lifetime Cultural Achievement Medallion to Mr. George Foreman
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
