SFA Board of Regents to meet

O P E N   M E E T I N G   N O T I C E

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings

Nacogdoches, Texas

July 18 and 19, 2011

Meeting 270

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:

 

MONDAY, JULY 18, 2011

8:00 a.m.

CALL TO ORDER IN OPEN SESSION

Introduction of new student regent Sarah Feye

RECESS TO EXECUTIVE SESSION

 

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to president, vice presidents, executive director of public affairs and marketing, general counsel, director of audit services and coordinator of board affairs. (Texas Government Code, Section 551.074)

 

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Possible naming opportunities

 

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC filings, and HIPAA. (Texas Government Code, Section 551.071)

 

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(This meeting will follow the adjournment of the executive session at approximately 9:00 a.m.)

 

Presentation and Committee Action on Agenda Items 17 and 14-15:

 

17.  Contract for Fire Alarm Inspection

14.  Approval of the Fiscal Year 2011-12 Capital Infrastructure Plan

 

15.  Policy Revisions

 

Current Construction Report

 

 

MEETING OF THE FINANCE AUDIT COMMITTEE

(This meeting will follow the adjournment of the previous committee meeting at approximately 9:45 a.m.)

Investment Report

Presentation and Committee Action on Agenda Items 16-26:

 

16.  Media Brokerage Services

 

17.  Contract for Fire Alarm Inspection

 

18.  Contract with Hydrex for Environmental Services

 

19.  Purchase of Natural Gas

 

20.  Grant Awards

 

21.  Approval of Graduation Fees

 

22.  Third Party Medical Billing Services

 

23.  Approval of the Fiscal Year 2011-12 Capital Infrastructure Budget

 

24.  Adoption of the Fiscal Year 2011-12 Capital Operating Plan Budget

 

25.  Adoption of the Fiscal Year 2011-12 Institutional Budget

 

26.  Policy Revisions

 

Audit Report

Expenditure Audit

Tuition and Fees Audit

Risk Assessment

Update on Audit Plan

 

The Board of Regents will recess for lunch at approximately 11:30 a.m. and reconvene at approximately 3:00 p.m. Board members will attend a ribbon cutting for the new residence hall and Student Success Center at 1:30 p.m.; a quorum is expected to be present but no action will be taken.

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will follow the adjournment of the previous committee meeting at approximately 3:00 p.m.)

 

Academic Affairs Report

Regents Lecture Series

Innovative Programs

 

Student Affairs Report

Career Services

First Year Commons Program

 

Presentation and Committee Action on Agenda Items 11-12:

 

11.  Intercollegiate Athletic Policy and Procedures Manual Revisions

 

12.  Policy Revisions

 

EXECUTIVE SESSION

(This session will reconvene following the adjournment of the previous committee meeting at approximately 4:00 p.m., if needed to complete the morning session’s agenda)

 

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to president, vice presidents, executive director of public affairs and marketing, general counsel, director of audit services and coordinator of board affairs. (Texas Government Code, Section 551.074)

 

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Possible naming opportunities

 

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC filings, and HIPAA. (Texas Government Code, Section 551.071)

 

ESTIMATED ADJOURNMENT OF EXECUTIVE SESSION (approximately 5:00 p.m.)

 

 

 

 

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

TUESDAY, JULY 19, 2011

9:00 a.m. RECONVENE BOARD MEETING IN OPEN SESSION

 

Call to Order and Pledge to the Flags

 

Invocation

 

Special Recognitions

 

Board Action on Agenda Item 1:

 

1.      Approval of Board Minutes from April 18 and 19, 2011; May 13, 2011 and July 5, 2011

 

Board Action on Agenda Item 13-A:

 

13.  A. Naming Opportunity (executive session item)

 

Report from the Faculty Senate Chair: The Faculty Senate 2011-2012 Agenda

 

Board Action on Agenda Items 2-5:

 

2.      Election of President

3.      Election of General Counsel

4.      Election of Director of Audit Services

5.      Election of Coordinator of Board Affairs

 

Presentation and Board Action on Personnel Agenda Items 6-10:

 

6.      Approval of Faculty Appointments for 2011-2012

 

7.      Approval of Staff Appointments for 2011-2012

 

8.      Approval of Changes of Status for 2011-2012

 

9.      Acceptance of Retirements

 

10.  Holiday Schedule for 2011-12

 

Committee Reports and Board Action:

 

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11-12):

 

11.  Intercollegiate Athletic Policy and Procedures Manual Revisions

 

12.  Policy Revisions

Academic Chair/Director Teaching Load (E-7A)

Academic Integrity (A-9.1)

Acceptable Use of Information Resources (F-40)

Class Attendance and Excused Absence (A-10)

Commencement (A-11)

Copyrighted Works Reproduction (A-12)

Discrimination Complaints/Sexual Harassment (E-46)

Emeritus (E-14A)

Faculty Code of Conduct (E-72)

Grants and Contracts Administration (A-56)

Hazing (D-16)

Illicit Drugs and Alcohol Abuse (D-19)

Intellectual Property (D-20)

Intellectual Property Rights for Distance Education (D-20A)

Laboratory Fees (A-24)

Off-campus Credit Courses (A-34)

Out of State Electronic Fee (C-52)

Parking and Traffic Regulations (D-24)

Public Student Health (D-26)

Satisfactory Academic Progress for Financial Aid Recipients (A-40)

Student Conduct Code (D-34.1)

Student ID Cards (F-27)

Time Reporting/Timekeeping System (E-52N)

Vacation/ Sick Leave Report (E-54)

 

Finance Audit Committee (Report and Action on Agenda Items 16-26):

 

16.  Media Brokerage Services

 

17.  Contract for Fire Alarm Inspection

 

18.  Contract with Hydrex for Environmental Services

 

19.  Purchase of Natural Gas

 

20.  Grant Awards

 

21.  Approval of Graduation Fee

 

22.  Third Party Medical Billing Services

 

23.  Approval of the Fiscal Year 2011-12 Capital Infrastructure Budget

 

24.  Adoption of the Fiscal Year 2011-12 Capital Operating Plan Budget

 

25.  Adoption of the Fiscal Year 2011-12 Institutional Budget

 

26.  Policy Revisions

Items Requiring Board of Regents Approval (D-20.5)

Property Liability (B-34)

Receipts and Deposits (C-5)

Student Account Receivables (C-59)

Travel (C-49)

Year-End Purchasing (C-40)

 

 

 

Building and Grounds Committee (Report and Board Action on Agenda Items 14-15 and 13-B):

 

14.  Approval of the Fiscal Year 2011-12 Capital Infrastructure Plan

 

15.  Policy Revisions

Firearms, Explosives and Ammunition (D-14)

Petitions and Handbills (D-25)

Signs and Exhibits (D-31)

Turner Auditorium (B-28)

Use of Amplified Sound on Campus Grounds (D-21)

 

13.  B. Naming Opportunity (executive session item)

 

Reports:

 

President

Dates

Legislative Comments

SACS Update

American Forester’s Accreditation

Formula Advisory Committee

SLC Conference

 

Audit Services

Expenditure Audit

Tuition and Fees Audit

Risk Assessment

Update on Audit Plan

 

Student Government

SFAVeteransResourceCenter

SFA Football Fan Buses

Archie McDonald Speaker Series

Watermelon Bash

 

Report from Special Committee on Athletic Attendance

 

Acceptance of George Foreman Gift to EastTexasResearchCenter

 

Presentation of Lifetime Cultural Achievement Medallion to Mr. George Foreman

 

ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)

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