Everything Nac

OPEN MEETING NOTICE

Stephen F. Austin State University

Board of Regents


Board Meeting and Committee Meetings

Nacogdoches, Texas


July 22, 23, and 24, 2018

Meeting 317


Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, JULY 22


2 p.m.

CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION


At approximately 2 p.m. the board will move to executive session for consideration of the following items:

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

· Security Audits 


· Update from Chief Information Officer 


Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) 


Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073) 


Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, Geralyn Franklin v. SFASU, Courtnay Christensen v. SFASU, et al., and Pamela Clasquin v. SFASU (Texas Government Code, Section 551.071) 


Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief of police, the assistant chief of police, the executive director of enrollment management, the associate provost, the director of intercollegiate athletics, the head football coach, the vice presidents, the general counsel, the chief audit executive, the coordinator of board affairs, and the president (Texas Government Code, Section 551.074) 


Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected. 


THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, JULY 23


8 a.m.


CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled for 8 a.m.)

Report: Facilities Programming and Consulting (FP&C) – Architectural Space Assessment

Report: Campus Infrastructure Report


Presentation and Committee Action on Agenda Items 16 – 21:

16. Approval of the Fiscal Year 2018-19 Capital Plan 


17. Electrical Infrastructure Repair 


18. Piney Woods Native Plant Center Greenhouse Budget Increase 


19. Architectural Assessment for House at 1401 N. Mound Street 


20. Approval of Building and Grounds Policy Revisions

Energy Conservation 16.10


Fleet Management 16.11


Lease Rental or Use of Off-Campus Facilities 16.15

Rental of University Vehicles 16.23 


21. Possible Gift to the University (Executive Session Item)




Report: Current Construction and Planned Maintenance

MEETING OF THE FINANCE AND AUDIT COMMITTEE


(This meeting will convene at approximately 10:30 a.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items 22 – 30:

22. Acknowledge Receipt of Audit Services Report


23. Approval of Annual Audit Plan


24. Changes in Course Fees

25. Adoption of the Fiscal Year 2018-19 Capital Plan Budget

26. Adoption of the Fiscal Year 2018-19 Institutional Operating Budget 


27. Debt Collection Services 


28. Grant Awards 


29. Accent Vending Services Contract 


30. Approval of Financial Affairs Policy Revisions

Auditing a Course: Tuition and Fees 3.3

Central Stores 17.3


Computer Purchase and Replacement 17.4

Delegated Purchasing Authority 17.5 


External Bank Accounts 3.14


Institutional Reserve Fund 3.19

Memberships 17.10


Payment Card Acceptance and Security 14.8

Physical Plant Charges 16.20 


Post Bond Issuance Federal Tax Compliance 3.5

Procurement Training 17.25


Purchases from Officers and Employees 17.21

Purchasing Ethics and Confidentiality 17.22

Travel 3.29 


Report: Contract Monitoring Report

The board will recess for lunch during the Finance and Audit Committee agenda at approximately noon. The meeting will resume at approximately 1:30 p.m.

Report: Marketing and Website Update

Report: Fundraising Consultants

Report: Alumni Engagement Operations

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE


(This meeting will convene at approximately 3 p.m. or following the previous committee adjournment.)

Presentation and Committee Action on Agenda Items 11 – 15:

11. Holiday Schedule for 2018-19 


12. Intercollegiate Athletic Policies and Procedures Manual Revisions 


13.Curriculum Changes for fall 2018 


14. Agreement between Stephen F. Austin State University Nelson Rusche College of Business and Chadwick Family Banking Program Advisory Council 


15. Approval of Academic and Student Affairs Policy Revisions

Access to University Records 2.1


Dead Week 7.8


Discipline and Discharge 11.4

Export Control 2.15 NEW


Information Security Incident Response and Reporting 14.14 NEW

Nepotism 11.16


Radiation or Radiation-Producing Materials or Equipment 13.17

Salary Supplements, Stipends, and Additional Compensation 12.16

Service Awards 12.17


Sexual Misconduct 2.13


Social Media 15.11

Staff Development 11.27


Student Code of Conduct 10.4


Student Employment 10.6


Wireless Networking 14.11

Report: Faculty Senate

 Introductions 


 Review of Activities 2017-18 


 Goals for 2018-19 


 Faculty Accomplishments 


Report: Fine Arts Building 


RECONVENE COMMITTEE OF THE WHOLE


(Approximately 4:30 p.m. or following the previous committee meeting.) 


Report: Champions Event Committee 


Estimated adjournment: 5 p.m. The board will recess for the evening with no further action expected. 


THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

TUESDAY, JULY 24

9 a.m.


RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order


Introduction of Student Regent


Posting the Colors and Pledge to the Flags

Invocation


Special Recognitions

Board Action on Agenda Item 1:


1. Approval of Minutes of April 22, 23, and 24, 2018, Board of Regents Meeting

Presentation and Board Action on Administrative Items 2 – 5:

2. Election of the President for 2018-19 


3. Election of the General Counsel for 2018-19 


4. Election of the Chief Audit Executive for 2018-19 


5. Election of the Coordinator of Board Affairs for 2018-19 


Presentation and Board Action on Personnel Items 6 – 10:

6. Faculty Appointments




7. Staff Appointments 


8. Changes of Status 


9. Promotions 


10. Retirements 


Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 – 15):

11. Holiday Schedule for 2018-19


12. Intercollegiate Athletic Policies and Procedures Manual Revisions

13. Curriculum Changes for fall 2018

14. Agreement between Stephen F. Austin State University Nelson Rusche College of Business and Chadwick Family Banking Program Advisory Council 


15. Approval of Academic and Student Affairs Policy Revisions

Access to University Records 2.1

Dead Week 7.8


Discipline and Discharge 11.4

Export Control 2.15 NEW


Information Security Incident Response and Reporting 14.14 NEW

Nepotism 11.16


Radiation or Radiation-Producing Materials or Equipment 13.17

Salary Supplements, Stipends, and Additional Compensation 12.16

Service Awards 12.17


Sexual Misconduct 2.13


Social Media 15.11


Staff Development 11.27


Student Code of Conduct 10.4


Student Employment 10.6


Wireless Networking 14.11 


Building and Grounds Committee (Report and Board Action on Agenda Items 16 – 21):

16. Approval of the Fiscal Year 2018-19 Capital Plan 


17. Electrical Infrastructure Repair 


18. Piney Woods Native Plant Center Greenhouse Budget Increase 


19. Architectural Assessment for House at 1401 N. Mound Street 


20. Approval of Building and Grounds Policy Revisions

Energy Conservation 16.10


Fleet Management 16.11


Lease Rental or Use of Off-Campus Facilities 16.15

Rental of University Vehicles 16.23




21. Possible Gift to the University (Executive Session Item) 


Finance and Audit Committee (Report and Board Action on Agenda Items 22 – 30):

22. Acknowledge Receipt of Audit Services Report

23. Approval of Annual Audit Plan


24. Changes in Course Fees

25. Adoption of the Fiscal Year 2018-19 Capital Plan Budget

26. Adoption of the Fiscal Year 2018-19 Institutional Operating Budget 


27. Debt Collection Services 


28. Grant Awards 


29. Accent Vending Services Contract 


30. Approval of Financial Affairs Policy Revisions

Auditing a Course: Tuition and Fees 3.3

Central Stores 17.3


Computer Purchase and Replacement 17.4

Delegated Purchasing Authority 17.5

External Bank Accounts 3.14


Institutional Reserve Fund 3.19

Memberships 17.10


Payment Card Acceptance and Security 14.8

Physical Plant Charges 16.20 


Post Bond Issuance Federal Tax Compliance 3.5

Procurement Training 17.25


Purchases from Officers and Employees 17.21

Purchasing Ethics and Confidentiality 17.22

Travel 3.29 


Reports:

President

 Upcoming Dates 


 95th Anniversary 


 National Association of Collegiate Directors of Athletics 


 Commissioner Paredes visit 


 Summer Commencement 


Student Government Association 


 Introductions 


 Partnership with Information Technology 


 Continuing Initiatives from 2017-18 


 New Initiatives 2018-19 


 Watermelon Bash 


ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 10:30 a.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048. 


The Chloé Trevor Music Academy has announced its first Summer Festival of Concerts to be held in Nacogdoches beginning July 29 through Aug. 11.

The Chloé Trevor Music Academy is an intensive two-week program for 100 string players and pianists, offering one-on-one instruction, orchestral training and career guidance by the world’s premier soloists, teachers and conductors, according to Trevor, the academy’s artistic director and founder. The academy and its concert series will be held on the campus of Stephen F. Austin State University.

“I am thrilled to be at SFA for the inaugural academy,” Trevor said in a press release. “It has always been a dream of mine to open a summer music school that is accessible to students world-wide. I have tried to make the tuition costs reasonable so that, together with our scholarship program, any student should be able to attend if they have the interest.

“We are excited to have so many students coming from across the globe, including from France, Brazil, Mexico, Finland, Indonesia, Canada and the U.S.,” she added. “I have also enjoyed being able to ask some of my closest friends to be our visiting faculty and guest soloists. I am hoping, that, as a Texan myself, East Texas will get excited by this new classical music adventure and come to as many performances as possible. At these concerts, audiences will witness the future of classical music in the brightest and best of today’s young musicians.”

The two-week series of public concerts by the academy’s faculty and guest artists offers a wide range of performances, including the Aeolus Quartet, violinist Chee-Yun, pianists Christopher O’Riley and David Korevaar, and Trevor.

The festival concerts begin on July 29 with violinist Trevor and pianist Jonathan Tsay presenting the opening recital at 7 p.m. in Cole Concert Hall. The series continues with pianist Korevaar performing on July 30 and the Aeolus String Quartet on Aug. 2. The academy faculty will present a program on Aug. 3, and on Aug. 6, O’Riley, widely known for his National Public Radio program “From the Top,” will perform a crossover concert of classical works and his own beautiful solo arrangements of the experimental rock-band Radiohead.

The Academy Fellowship Ensemble will present a concert on Aug. 8. International violin soloist Chee-Yun will perform a recital of works by Stravinsky, Saint-Saens and Piazzolla on Aug. 9, and the Academy Chamber Music recital will be held on Aug. 10. To close the series, the academy will showcase its combined orchestra featuring all 100 participants and guest soloists performing works by Vivaldi, Grieg, Rimsky-Korsakov and Louis Prima on Aug. 11.

All concerts begin at 7 p.m. and will be held in Cole Concert Hall on the SFA campus.

Tickets are $10 per concert and will be available at the door. Students will be given free admission. For patrons wishing to purchase more than one concert ticket, a season pass will be available at the door for $50.

For further information, visit http://www.chloetrevormusicacademy.org.

Stephen F. Austin State University will hold a public ribbon cutting for the Ed and Gwen Cole STEM Building at 1:30 p.m. Tuesday.

Designed to foster collaboration and innovation, the STEM Building boasts a planetarium with a 52-foot dome, makerspaces and multipurpose labs. The facility also features a machine shop, a digital media center, computer labs, research labs, collaborative classrooms and a terrace with telescopes.

“The outside of the building will ‘speak’ science, technology, engineering and mathematics with displays and features that reflect the hands-on and inquiry-based learning opportunities that will take place inside,” said Dr. Kimberly Childs, dean of the College of Sciences and Mathematics. “SFA students of all majors will benefit from the educational opportunities offered within the STEM Building and will be immersed in a high-tech environment with state-of-the-art instrumentation and equipment.”

The SFA Board of Regents broke ground in 2016 after the 84th Texas Legislature granted the university approximately $46.4 million in tuition revenue bond funding. Named for Ed Cole and his wife, the late Gwen Cole, supporters of numerous SFA programs, the STEM building also houses a three-story glass atrium named for the late regent Barry Nelson, former chair of the Building and Grounds committee, for his integral role in the planning phase of the building.

Responding to a national call for STEM reform, SFA began to implement activities, courses and outreach initiatives with the aim of encouraging students to develop a greater interest in STEM.

“A vibrant science, technology, engineering and mathematics workforce is vital to America’s innovative capacity and global competitiveness,” Childs said. “With the addition of the STEM Building, SFA is perfectly positioned to lead this charge across the East Texas region and to have an explosive impact in Texas.”

To learn more about SFA’s STEM program, visit sfasu.edu/academics/colleges/sciences-math.

By Joanna Armstrong, senior marketing communications specialist at Stephen F. Austin State University.