OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents
Board Meeting and Committee Meetings
Nacogdoches, Texas
July 22, 23, and 24, 2018
Meeting 317
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, JULY 22
2 p.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
At approximately 2 p.m. the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
· Security Audits
· Update from Chief Information Officer
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, Geralyn Franklin v. SFASU, Courtnay Christensen v. SFASU, et al., and Pamela Clasquin v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief of police, the assistant chief of police, the executive director of enrollment management, the associate provost, the director of intercollegiate athletics, the head football coach, the vice presidents, the general counsel, the chief audit executive, the coordinator of board affairs, and the president (Texas Government Code, Section 551.074)
Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, JULY 23
8 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled for 8 a.m.)
Report: Facilities Programming and Consulting (FP&C) – Architectural Space Assessment
Report: Campus Infrastructure Report
Presentation and Committee Action on Agenda Items 16 – 21:
16. Approval of the Fiscal Year 2018-19 Capital Plan
17. Electrical Infrastructure Repair
18. Piney Woods Native Plant Center Greenhouse Budget Increase
19. Architectural Assessment for House at 1401 N. Mound Street
20. Approval of Building and Grounds Policy Revisions
Energy Conservation 16.10
Fleet Management 16.11
Lease Rental or Use of Off-Campus Facilities 16.15
Rental of University Vehicles 16.23
21. Possible Gift to the University (Executive Session Item)
Report: Current Construction and Planned Maintenance
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 10:30 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items 22 – 30:
22. Acknowledge Receipt of Audit Services Report
23. Approval of Annual Audit Plan
24. Changes in Course Fees
25. Adoption of the Fiscal Year 2018-19 Capital Plan Budget
26. Adoption of the Fiscal Year 2018-19 Institutional Operating Budget
27. Debt Collection Services
28. Grant Awards
29. Accent Vending Services Contract
30. Approval of Financial Affairs Policy Revisions
Auditing a Course: Tuition and Fees 3.3
Central Stores 17.3
Computer Purchase and Replacement 17.4
Delegated Purchasing Authority 17.5
External Bank Accounts 3.14
Institutional Reserve Fund 3.19
Memberships 17.10
Payment Card Acceptance and Security 14.8
Physical Plant Charges 16.20
Post Bond Issuance Federal Tax Compliance 3.5
Procurement Training 17.25
Purchases from Officers and Employees 17.21
Purchasing Ethics and Confidentiality 17.22
Travel 3.29
Report: Contract Monitoring Report
The board will recess for lunch during the Finance and Audit Committee agenda at approximately noon. The meeting will resume at approximately 1:30 p.m.
Report: Marketing and Website Update
Report: Fundraising Consultants
Report: Alumni Engagement Operations
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 3 p.m. or following the previous committee adjournment.)
Presentation and Committee Action on Agenda Items 11 – 15:
11. Holiday Schedule for 2018-19
12. Intercollegiate Athletic Policies and Procedures Manual Revisions
13.Curriculum Changes for fall 2018
14. Agreement between Stephen F. Austin State University Nelson Rusche College of Business and Chadwick Family Banking Program Advisory Council
15. Approval of Academic and Student Affairs Policy Revisions
Access to University Records 2.1
Dead Week 7.8
Discipline and Discharge 11.4
Export Control 2.15 NEW
Information Security Incident Response and Reporting 14.14 NEW
Nepotism 11.16
Radiation or Radiation-Producing Materials or Equipment 13.17
Salary Supplements, Stipends, and Additional Compensation 12.16
Service Awards 12.17
Sexual Misconduct 2.13
Social Media 15.11
Staff Development 11.27
Student Code of Conduct 10.4
Student Employment 10.6
Wireless Networking 14.11
Report: Faculty Senate
Introductions
Review of Activities 2017-18
Goals for 2018-19
Faculty Accomplishments
Report: Fine Arts Building
RECONVENE COMMITTEE OF THE WHOLE
(Approximately 4:30 p.m. or following the previous committee meeting.)
Report: Champions Event Committee
Estimated adjournment: 5 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JULY 24
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Introduction of Student Regent
Posting the Colors and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes of April 22, 23, and 24, 2018, Board of Regents Meeting
Presentation and Board Action on Administrative Items 2 – 5:
2. Election of the President for 2018-19
3. Election of the General Counsel for 2018-19
4. Election of the Chief Audit Executive for 2018-19
5. Election of the Coordinator of Board Affairs for 2018-19
Presentation and Board Action on Personnel Items 6 – 10:
6. Faculty Appointments
7. Staff Appointments
8. Changes of Status
9. Promotions
10. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 – 15):
11. Holiday Schedule for 2018-19
12. Intercollegiate Athletic Policies and Procedures Manual Revisions
13. Curriculum Changes for fall 2018
14. Agreement between Stephen F. Austin State University Nelson Rusche College of Business and Chadwick Family Banking Program Advisory Council
15. Approval of Academic and Student Affairs Policy Revisions
Access to University Records 2.1
Dead Week 7.8
Discipline and Discharge 11.4
Export Control 2.15 NEW
Information Security Incident Response and Reporting 14.14 NEW
Nepotism 11.16
Radiation or Radiation-Producing Materials or Equipment 13.17
Salary Supplements, Stipends, and Additional Compensation 12.16
Service Awards 12.17
Sexual Misconduct 2.13
Social Media 15.11
Staff Development 11.27
Student Code of Conduct 10.4
Student Employment 10.6
Wireless Networking 14.11
Building and Grounds Committee (Report and Board Action on Agenda Items 16 – 21):
16. Approval of the Fiscal Year 2018-19 Capital Plan
17. Electrical Infrastructure Repair
18. Piney Woods Native Plant Center Greenhouse Budget Increase
19. Architectural Assessment for House at 1401 N. Mound Street
20. Approval of Building and Grounds Policy Revisions
Energy Conservation 16.10
Fleet Management 16.11
Lease Rental or Use of Off-Campus Facilities 16.15
Rental of University Vehicles 16.23
21. Possible Gift to the University (Executive Session Item)
Finance and Audit Committee (Report and Board Action on Agenda Items 22 – 30):
22. Acknowledge Receipt of Audit Services Report
23. Approval of Annual Audit Plan
24. Changes in Course Fees
25. Adoption of the Fiscal Year 2018-19 Capital Plan Budget
26. Adoption of the Fiscal Year 2018-19 Institutional Operating Budget
27. Debt Collection Services
28. Grant Awards
29. Accent Vending Services Contract
30. Approval of Financial Affairs Policy Revisions
Auditing a Course: Tuition and Fees 3.3
Central Stores 17.3
Computer Purchase and Replacement 17.4
Delegated Purchasing Authority 17.5
External Bank Accounts 3.14
Institutional Reserve Fund 3.19
Memberships 17.10
Payment Card Acceptance and Security 14.8
Physical Plant Charges 16.20
Post Bond Issuance Federal Tax Compliance 3.5
Procurement Training 17.25
Purchases from Officers and Employees 17.21
Purchasing Ethics and Confidentiality 17.22
Travel 3.29
Reports:
President
Upcoming Dates
95th Anniversary
National Association of Collegiate Directors of Athletics
Commissioner Paredes visit
Summer Commencement
Student Government Association
Introductions
Partnership with Information Technology
Continuing Initiatives from 2017-18
New Initiatives 2018-19
Watermelon Bash
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 10:30 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
