Stephen F. Austin State University Board of Regents Meeting
Oct. 25-26
Austin Building, Room 307
In accordance with COVID-19 social distancing guidelines and for the safety of all involved, only authorized participants are allowed in the conference room. The livestream of the meeting will be available at http://www.sfasu.edu/about-sfa/board-of-regents/meeting-information
SUNDAY
1 p.m.
CALL TO ORDER IN OPEN SESSION
Welcome and Introductions
RECESS TO COMMITTEE MEETINGS
BUILDING AND GROUNDS COMMITTEE MEETING
(Scheduled for approximately 1:05 p.m.)
Report: Construction Report
Building and Grounds Policy Revisions
Turner Auditorium 16.30
EXECUTIVE SESSION
(Scheduled for approximately 1:30 p.m.)
The board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
Report from chief information officer
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations. (Texas Government Code, Section 551.073)
Potential Naming Opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Marcella Cook v. SFASU et al; Ann Wilder, Ph.D. v. SFASU; and S.M., J.C., C.O., T.R., M.W., and K.W. vs. SFASU et al. (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, head men’s basketball coach, vice presidents and the president. (Texas Government Code, Section 551.074)
RECONVENE BOARD MEETING IN OPEN SESSION
Estimated adjournment 6 p.m. The board will recess for the evening with no further action expected.
MONDAY
8:30 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Welcome and Introductions
Pledge to the Flags and Invocation
Report from Cabinet
RECESS TO COMMITTEE MEETINGS
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(Scheduled at approximately 10:30 a.m.)
Presentation and Committee Action on Agenda Items:
Report: Contract Monitoring Report
9. Acknowledge Receipt of Audit Services Report
10. Annual Audit Report and Audit Charter
11. Extension of Marketing Campaign Contract
12. Economic Development Administration Grant – Institutional Match
13. Ratification of the 2022-23 LAR Submission
14. Ratification of the Vivature Medical Billing Contract
15. Grant Awards
16. Financial Affairs Policy Revisions
Check Cashing 3.7
Compliance 2.12
Environmental Management 13.26
Gift Reporting 3.16
Travel 3.29
Travel Card 3.30
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 11:15 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
6. Holiday Schedule Update 2020-2021
7. Academic and Student Affairs Policy Revisions
Accessibility for Persons with Disabilities 2.2
Concurrent and Dual Credit Enrollment Programs 6.9
Information Security Management 14.1
Staff Employment 11.5 (New)
Student Organization Formation and Recognition 10.9
Tuition Rebate 6.21
University Logo and Seal 15.6
The Board of Regents will recess at approximately 11:45 a.m. for a walking tour of the newly renovated Student Center Dining Hall and then break for lunch. At approximately 1:15 p.m. the Board of Regents will tour the Basketball Performance Center and the Griffith Fine Arts construction sites. The meeting will reconvene at approximately 3:15 p.m.
RECONVENE BOARD MEETING IN OPEN SESSION
(Scheduled for 3:15 p.m.)
Call to Order
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes for July 19-21 and September 11, 2020
Presentation and Board Action on Administrative Items 2 – 5:
2. Staff Appointments
3. Faculty Appointments
4. Changes of Status
5. Faculty Promotions
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 6 – 7):
6. Holiday Schedule Update 2020-2021
7. Academic and Student Affairs Policy Revisions
Accessibility for Persons with Disabilities 2.2
Concurrent and Dual Credit Enrollment Programs 6.9
Information Security Management 14.1
Staff Employment 11.5 (New)
Student Organization Formation and Recognition 10.9
Tuition Rebate 6.21
University Logo and Seal 15.6
Building and Grounds Committee (Report and Board Action on Agenda Item 8 and 17):
8. Building and Grounds Policy Revisions
Turner Auditorium 16.30
17. Possible Naming Opportunity (Pending Executive Session)
Finance and Audit Committee (Report and Board Action on Agenda Items 9-16):
9. Acknowledge Receipt of Audit Services Report
10. Annual Audit Report and Audit Charter
11. Extension of Marketing Campaign Contract
12. Economic Development Administration Grant – Institutional Match
13. Ratification of the 2022-23 LAR Submission
14. Ratification of the Vivature Medical Billing Contract
15. Grant Awards
16. Approval of Financial Affairs Policy Revisions
Check Cashing 3.7
Compliance 2.12
Environmental Management 13.26
Gift Reporting 3.16
Travel 3.29
Travel Card 3.30
REPORTS
President
Suspended and Modified Policies
VSIP Update
University Affairs 360 review
Legislator Meetings
Preparing for 2021
Lumberjack Innovation Team
Academic Reorganization
Other Updates
Faculty Senate
Introduction
Thanks to President and Board
Faculty flexibility and workload in a time of maximum uncertainty
Student Government Association
SGA Virtual Retreat
SGA Town Hall Meeting with Senior Leadership
COVID-19
Mental Health Awareness
Special Recognition
Estimated adjournment 5 p.m.
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 310, and Telephone (936) 468-4048.
