OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
January 27-29, 2019
Meeting 322
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, January 27, 2019
1:00 p.m.
The Board of Regents will participate in a training for board portal software. A quorum is expected to be present, but there will be no discussion of public business and no action will be taken.
CALL TO ORDER IN OPEN SESSION 2:30 p.m.
Presentation and Board Action on Agenda Item 1:
1. Approval of the SFA Charter School 2017-18 Audited Financial Statements
EXECUTIVE SESSION (Scheduled at approximately 2:45 p.m.)
The board will move to executive session for consideration of the following items:
Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from chief information officer
· Safety and Security Audit
· Information Technology Patching, Anti-virus, and Vulnerability Management Audit
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Pamela Clasquin v. Stephen F. Austin State University, and Geralyn Franklin v. Stephen F. Austin State University (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the vice presidents, and the president (Texas Government Code, Section 551.074)
The executive session is scheduled to end at approximately 5:00 p.m.
OPEN SESSION (Scheduled for approximately 5:00 p.m.)
Report from Executive Committee and Board Action on Agenda Item 25:
25. Selection of Presidential Search Firm
The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, January 28, 2019
8:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 8:00 a.m.)
Presentation and Committee Action on Agenda Items:
8. TxDot Easement at East College and University Streets
9. Walter C. Todd Agricultural Research Center Livestock Facility Architectural Design
10. Indefinite Delivery/Indefinite Quantity Engineering Services Contracts
11. Approval of Building and Grounds Policy Revisions
Issuance and Control of Campus Keys 14.7
Markers and Monuments 16.17
Norton HPE Complex 16.18
Smoking, Vaping and Use of Tobacco Products 13.21
Student Center Operations 16.26
Space Assignment, Management, and Planning 16.3
Telecommunication Services 16.28
Work Requests 16.37
Report: Current Construction
Report: Planned Maintenance
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 8:30 a.m. or following the previous committee.)
Report: Investments
Presentation and Committee Action on Agenda Items:
12. Acknowledge Receipt of Audit Services Report
13. Approval of the 2017-18 Annual Financial Report
14. Changes in Course Fees for FY2019-20
15. Approval of FY2019-20 Board Rates
16. Designated Tuition Increase for FY2019-20
17. Fixed-Rate Tuition Increase for FY2019-2
18. Approval to Waive Certain Student Recreation Center and Student Center Fees for Summer
Study Abroad Students
19. Resolution to Acknowledge Review of the Investment Policy and Strategy
20. Resolution to Approve Qualified Financial Institutions and Investment Brokers
21. TexPool Investments Authorized Representatives
22. Grant Awards Ratification
23. Commencement Chairs and Equipment Purchase
24. Approval of Financial Affairs Policy Revisions
Investments 3.21
Investments – Endowment Funds 3.20
Moving Expenses 3.23
Procurement Card 17.11
Receipts and Deposits 3.26
Student Accounts Receivable 3.28
Withdrawal without Financial Clearance 6.22
Report: Texas Government Code Contract Reporting
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 11:00 a.m. or following the previous committee.)
7. Approval of Academic and Student Affairs Policy Revisions
Affirmative Action 11.1
Continuing Education 5.3
Course Add/Drop 6.10
Course Grades 5.5
Curriculum Reviews, Modifications and Approvals 5.7
Discontinuance of Program or Academic Unit 5.9
Discrimination Complaints 2.11
Effort Reporting and Certification for Sponsored Activities 8.1
Employee Affirmative Action/Recruitment Plan 11.9
Facilities and Administrative (Indirect) Cost Recovery, Distribution and Use 8.5
Faculty Code of Conduct 7.11
Faculty Compensation 12.6
Faculty/Staff Athletic Ticket Purchases 12.8
File Maintenance for Faculty Personnel Files 4.6
Final Examination Scheduling 7.14
Fixed Amount Awards 8.12
Grants and Contracts Administration 8.3
Health and Safety 13.10
Illicit Drugs and Alcohol Abuse 13.11
Institutional Animal Care and Use Committee 8.6
Mail Services 16.16
Meeting and Conducting Classes 7.18
Payments to Human Research Subjects 8.8
Return to Work 11.24
Satisfactory Academic Progress for Financial Aid Recipients 6.16
Selection of President, General Counsel, Chief Audit Executive and Coordinator of Board Affairs 1.7
Student Medical Appeal 6.24 NEW
Telecommuting 11.27 NEW
Vacation Leave 12.21
Estimated adjournment of committee at 12:00 noon.
The Board of Regents meeting will recess for lunch at approximately 12:00 noon. Following lunch, members of the Board of Regents and administrators will attend dedications in the Nelson Rusche College of Business and receive an update on the collaboration with the Fenway Group. A quorum is expected to be present, but no action will be taken.
RECONVENE BOARD MEETING IN OPEN SESSION
(Scheduled at approximately 3:00 p.m.)
EXECUTIVE SESSION (Scheduled at approximately 3:00 p.m.)
The board will move to executive session for consideration of the following items:
Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from chief information officer
· Safety and Security Audit
· Information Technology Patching, Anti-virus, and Vulnerability Management Audit
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Pamela Clasquin v. Stephen F. Austin State University, and Geralyn Franklin v. Stephen F. Austin State University (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the vice presidents, and the president (Texas Government Code, Section 551.074)
Estimated adjournment 5:00 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, January 29, 2019
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Pledge to the Flags and Invocation
Special Recognitions
Board Action on Agenda Item 2:
2. Approval of Minutes for October 28 and 29, 2018 (Meeting 318); October 30, 2018 (Meeting 319); December 14, 2018 (Meeting 320); and January 16, 2019 (321)
Presentation and Board Action on Personnel Items 3 – 6:
3. Faculty Appointments
4. Staff Appointments
5. Changes of Status
6. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Item 7):
7. Approval of Academic and Student Affairs Policy Revisions
Affirmative Action 11.1
Continuing Education 5.3
Course Add/Drop 6.10
Course Grades 5.5
Curriculum Reviews, Modifications and Approvals 5.7
Discontinuance of Program or Academic Unit 5.9
Discrimination Complaints 2.11
Effort Reporting and Certification for Sponsored Activities 8.1
Employee Affirmative Action/Recruitment Plan 11.9
Facilities and Administrative (Indirect) Cost Recovery, Distribution and Use 8.5
Faculty Code of Conduct 7.11
Faculty Compensation 12.6
Faculty/Staff Athletic Ticket Purchases 12.8
File Maintenance for Faculty Personnel Files 4.6
Final Examination Scheduling 7.14
Fixed Amount Awards 8.12
Grants and Contracts Administration 8.3
Health and Safety 13.10
Illicit Drugs and Alcohol Abuse 13.11
Institutional Animal Care and Use Committee 8.6
Mail Services 16.16
Meeting and Conducting Classes 7.18
Payments to Human Research Subjects 8.8
Return to Work 11.24
Satisfactory Academic Progress for Financial Aid Recipients 6.16
Selection of President, General Counsel, Chief Audit Executive and Coordinator of Board Affairs 1.7
Student Medical Appeal 6.24 NEW
Telecommuting 11.27 NEW
Vacation Leave 12.21
Building and Grounds Committee (Report and Board Action on Agenda Items 8 – 11):
8. TxDot Easement at East College and University Streets
9. Walter C. Todd Agricultural Research Center Livestock Facility Architectural Design
10. Indefinite Delivery/Indefinite Quantity Engineering Services Contracts
11. Approval of Building and Grounds Policy Revisions
Issuance and Control of Campus Keys 14.7
Markers and Monuments 16.17
Norton HPE Complex 16.18
Smoking, Vaping and Use of Tobacco Products 13.21
Student Center Operations 16.26
Space Assignment, Management, and Planning 16.3
Telecommunication Services 16.28
Work Requests 16.37
Finance and Audit Committee (Report and Board Action on Agenda Items 12 – 24):
12. Acknowledge Receipt of Audit Services Report
13. Approval of the 2017-18 Annual Financial Report
14. Changes in Course Fees for FY2019-20
15. Approval of FY2019-20 Board Rates
16. Designated Tuition Increase for FY2019-20
17. Fixed-Rate Tuition Increase for FY2019-20
18. Approval to Waive Certain Student Recreation Center and Student Center Fees for Summer Study Abroad Students
19. Resolution to Acknowledge Review of the Investment Policy and Strategy
20. Resolution to Approve Qualified Financial Institutions and Investment Brokers
21. TexPool Investments Authorized Representatives
22. Grant Awards Ratification
23. Commencement Chairs and Equipment Purchase
24. Approval of Financial Affairs Policy Revisions
Investments 3.21
Investments – Endowment Funds 3.20
Moving Expenses 3.23
Procurement Card 17.11
Receipts and Deposits 3.26
Student Accounts Receivable 3.28
Withdrawal without Financial Clearance 6.22
Report from the President
· Upcoming Dates
· Legislative Session
· Capital Campaign
· SACSCOC Accreditation
Report from the Faculty Senate
· Faculty Senate Activities
· Faculty Accomplishments
Report from the Student Government Association
· Fall Recap/Accomplishments
· Goals for Spring 2019
· SGA Spring Elections
· Legacy of Dr. Pattillo
Report from the Champions Event Committee
Report from the Athletic Advisory Committee
Report from the Nominating Committee and Election of Board Officers 2019-2020
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
