SFA Board of Regents to Meet

OPEN MEETING NOTICE

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings Nacogdoches, Texas

April 22 – 24, 2018

Meeting 316

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, April 22, 2018

3 p.m.

CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION

The board will move to executive session for consideration of the following items:

Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from interim chief information officer
· Information Technology Audit Security Report

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the executive director of enrollment management, the associate provost, the director of intercollegiate athletics, the head men’s basketball coach, the head women’s basketball coach, the vice presidents and the president (Texas Government Code, Section 551.074)

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
· Possible Naming Opportunities

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, In Re: Estate of Paul N. Wilson, Geralyn Franklin v. SFASU, Courtnay Christensen v. SFASU, et al., and Pamela Clasquin v. SFASU. (Texas Government Code, Section 551.071)

Estimated adjournment 6 p.m. The board will recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, April 23, 2018

8 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled at approximately 8 a.m.)

Presentation and Committee Action on Agenda Items:

15. STEM Building Project Revision Ratification

16. Basketball Strength and Conditioning Room Renovation and Equipment Purchase

17. Transport Truck and Associated Equipment Purchase

18. Approval of Building and Grounds Policy Revisions

Security Systems 14.10

Solicitation on Campus 16.25

The Ed and Gwen Cole Art Center and the Griffith Gallery 16.27

Report: Baker Pattillo Student Center Grand Ballroom Renovation Update

Report: Current Construction and Planned Maintenance

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 9 a.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items:

19. Acknowledge Receipt of Audit Services Report

20. Adoption of Fiscal Year 2017-18 Summer Budget

21. Grant Awards

22. Designated Fixed-Rate Tuition and University Services Fee

23. Approval of Financial Affairs Policy Revisions

Cellular Telephones and Wireless Communication Devices 3.6

Computer Purchase and Replacement 17.4

Establishing a New Departmental Account: Fund-Organization-Program (FOP) 3.12

Expenditure Authority for Financial Transactions 3.13

Financial Exigency 3.15

Gramm Leach Bliley Act Required Information Security 14.4

Identity Theft Prevention 14.5

Insurance and Other Benefits 12.10

Restrictions on Contracting With and Paying Certain Vendors 17.23

24. Dual Credit Enrollment

Report: Contract Monitoring Report

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately 10:30 a.m. or following the previous committee.)

Report from the Deans:

Dean of the College of Sciences and Mathematics

Dean of the Arthur Temple College of Forestry and Agriculture

Presentation and Committee Action on Agenda Items:

10. Curriculum Changes for 2018-19

11. Low-Producing Programs

12. Approval of Academic and Student Affairs Policy Revisions

At-Will Employment 11.12

Commencement 6.8

Digital Millenium Copyright 9.3

Employee Scholarship Program 12.5

Extra-Institutional Learning Experiences in the BAAS Degree 5.11

Faculty-Staff ID Cards 10.7 (To Be Deleted)

Human Research Subjects Protection 8.4

Information Security for Portable Devices 14.6

Mobile Device Applications 15.2

Off-Campus Credit Courses 5.13

Out-of-State Electronic Fee 3.24

Parking and Traffic Regulations 13.14

Probationary Period of Employment 11.21

State Publications 2.14 (New)

Student ID Cards 10.7 (To Be Deleted)

University ID Cards 14.13 (New)

Use of Electronic Information Resources 16.32

Report: Career and Professional Development Center Update

Estimated adjournment of committee at noon.

The Board of Regents will recess at approximately noon for lunch, followed by a tour of the STEM Building construction. A quorum is expected to be present but no action will be taken. The meeting will reconvene at approximately 2:30 p.m.

Finance and Audit Committee (Scheduled at approximately 2:30 p.m.)

Report: Marketing Update

Presentation and Committee Action on Agenda Item:

25. Approval of the 2018-19 Marketing Campaign Contract

Estimated adjournment 4 p.m. The board will recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

Tuesday, April 24, 2018

9 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order

Pledge to the Flags and Invocation

Installation of Newly-Elected Board Chair

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes for Jan. 29 and 30, 2018, and March 19, 2018, Meetings

Presentation and Board Action on Personnel Items 2 – 9:

2. Faculty Appointments

3. Staff Appointments

4. Changes of Status

5. Promotions

6. Tenure

7. Faculty Development Leave

8. Regents Professor for 2018-19

9. Retirements

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 10 – 12):

10. Curriculum Changes for 2018-19

11. Low-Producing Programs

12. Approval of Academic and Student Affairs Policy Revisions

At-Will Employment 11.12

Commencement 6.8

Digital Millenium Copyright 9.3

Employee Scholarship Program 12.5

Extra-Institutional Learning Experiences in the BAAS Degree 5.11

Faculty-Staff ID Cards 10.7 (To Be Deleted)

Human Research Subjects Protection 8.4

Information Security for Portable Devices 14.6

Mobile Device Applications 15.2

Off-Campus Credit Courses 5.13

Out-of-State Electronic Fee 3.24

Parking and Traffic Regulations 13.14

Probationary Period of Employment 11.21

State Publications 2.14 (New)

Student ID Cards 10.7 (To Be Deleted)

University ID Cards 14.13 (New)

Use of Electronic Information Resources 16.32

Building and Grounds Committee (Report and Board Action on Agenda Items 13 – 18):

13. Possible Naming Opportunity (Executive Session Item)

14. Possible Naming Opportunity (Executive Session Item)

15. STEM Building Project Revision Ratification

16. Basketball Strength and Conditioning Room Renovation and Equipment Purchase

17. Transport Truck and Associated Equipment Purchase

18. Approval of Building and Grounds Policy Revisions

Security Systems 14.10

Solicitation on Campus 16.25

The Ed and Gwen Cole Art Center and the Griffith Gallery 16.27

Finance and Audit Committee (Report and Board Action on Agenda Items 19 – 25):

19. Acknowledge Receipt of Audit Services Report

20. Adoption of Fiscal Year 2017-18 Summer Budget

21. Grant Awards

22. Designated Fixed-Rate Tuition and University Services Fee

23. Approval of Financial Affairs Policy Revisions

Cellular Telephones and Wireless Communication Devices 3.6

Computer Purchase and Replacement 17.4

Establishing a New Departmental Account: Fund-Organization-Program (FOP) 3.12

Expenditure Authority for Financial Transactions 3.13

Financial Exigency 3.15

Gramm Leach Bliley Act Required Information Security 14.4

Identity Theft Prevention 14.5

Insurance and Other Benefits 12.10

Restrictions on Contracting With and Paying Certain Vendors 17.23

24. Dual Credit Enrollment

25. Approval of the 2018-19 Marketing Campaign Contract

Reports:

President

· Dates

· Commencement

· Legislative Update

· Student Regent

Faculty Senate

· Career Ladder Proposal for Non-Tenure Track Faculty

· Academic Excellence Initiative

· Faculty Accomplishments

Student Government Association

· Archie McDonald Speaker Series

· SGA Accomplishments

· SGA Goals

· Personal Reflections

Appointment of Board of Regents Committees for 2018-19
ESTIMATED ADJOURNMENT OF BOARD MEETING

(approximately 10:30 a.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.