OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents and Committee Meetings
Nacogdoches, Texas
Jan. 28-30, 2018
Meeting 314
Austin Building, Room 307
The Stephen F. Austin State University Board of Regents will convene a three-day board and committee meeting according to the following agenda:
SUNDAY, Jan. 28, 2018
5 p.m.
CALL TO ORDER IN OPEN SESSION
Welcome to Newly Appointed Regents
Presentation and Board Action on Agenda Item 1:
1. Approval of the SFA Charter School 2016-17 Audited Financial Statements
EXECUTIVE SESSION
The board will move to executive session for consideration of the following items:
Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from interim chief information officer
· Information Technology Audit Security Report
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief information officer, the executive director of enrollment management, the dean of research and graduate studies, the head football coach, the vice presidents, and the president (Gov’t Code 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, intellectual property, Geralyn Franklin v. SFASU, and Courtney Christensen v. SFASU (Gov’t Code 551.071).
Estimated adjournment 7 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, Jan. 29, 2018
8 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Introduction and Welcome to Newly Appointed Regents
Report: Nacogdoches – SFA Joint Economic Development Committee
Report: Intercollegiate Athletic Advisory Committee
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 8:30 a.m.)
Presentation and Committee Action on Agenda Items:
10. Nelson Rusche College of Business Renovation
11. East Austin Street Oncor Easement Agreement
12. Walter C. Todd Agriculture Research Center (SFA Beef Farm) and Deep East Texas Electric Cooperative Easement Agreement
13. Selection of Architectural Firm to Develop Programming and Assessment for Athletic Facilities
14. Approval of Building and Grounds Policy Revisions
Asbestos Removal 13.4
Alcohol Service 13.7
Turner Auditorium 16.30
Report: Current Construction
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 11 a.m. or following the previous committee.)
Report: Investments
Report: Marketing Update
The Board of Regents will recess at approximately 12:15 p.m. The members will have lunch at the Human Sciences Culinary Café. A quorum is expected to be present but no action will be taken. The meeting will reconvene at approximately 2 p.m.
Presentation and Committee Action on Agenda Items:
15. Acknowledge Receipt of Audit Services Report
16. Under Armour Sponsorship Agreement
17. Athletic Ticketing System
18. Human Sciences Mobile Food Laboratory
19. Catalog and Curriculum System
20. Budget and Financial Forecasting System
21. Changes in Course Fees for FY 2018-19
22. Facilities and Services Fee Creation and Fee Consolidation
23. Designated Tuition, Facilities and Services Fee, and Student Services Fee Increases for FY 2018-19
24. Designated Tuition Fixed-Rate Tuition for FY 2018-19 Entering Students
25. FY 2018-19 Room and Board Rates
26. Oracle Exadata Purchase
27. Approval of the 2016-17 Annual Financial Report
28. Resolution to Acknowledge Review of the Investment Policy and Strategy
29. Resolution to Approve Qualified Financial Institutions and Investment Brokers
30. Grant Awards Ratification
31. Approval of Financial Affairs Policy Revisions
Historically Underutilized Businesses 17.7
Investments 3.21
Investments – Endowment Funds 3.20
Professional and Consulting Services 17.12
Purchase of Electronic and Information Resources 17.16
Purchase Requisition 17.19
Purchase Voucher 17.20
Risk Management 13.19
Report: Statutory Contract Report
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 4 p.m. or following the previous committee.)
Report from the Deans:
Dean of the Nelson Rusche College of Business
Dean of the James I. Perkins College of Education
7. Human Sciences Degree Program Modification
8. Approval of Intellectual Property Assignment
9. Approval of Academic and Student Affairs Policy Revisions
Academic Appeals by Students 6.3
Academic Unit Head Appointments 4.2
Animals on University Property 13.2
Class Attendance and Excused Absence 6.7
Disposition of Abandoned Personal Property 13.6
Electronic Personnel Action Form 11.8
Employee Training 11.11
Employment of Persons with Criminal History 11.12
Honorary Degree 5.12
Performance Management Plan 11.20
Retirement Programs 12.15
Security Sensitive Positions 11.25
Temporary Employment 11.28
Textbook Adoption Timeline 10.1
Time Reporting for Non-Exempt Employees 11.30
Workers Compensation Coverage 12.23
Estimated adjournment of committee at 5 p.m.
EXECUTIVE SESSION (Scheduled at approximately 5 p.m.)
The board will move to executive session for consideration of the following items:
Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from interim chief information officer
· Information Technology Audit Security Report
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief information officer, the executive director of enrollment management, the dean of research and graduate studies, the head football coach, the vice presidents, and the president (Gov’t Code 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, intellectual property, Geralyn Franklin v. SFASU, and Courtney Christensen v. SFASU (Gov’t Code 551.071).
Estimated adjournment 7 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
Tuesday, Jan. 30, 2018
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Swearing In Ceremony for Newly Appointed Regents
Special Recognitions
Board Action on Agenda Item 2:
2. Approval of Minutes for Oct. 20, 2017 and Oct. 22-23, 2017 Meetings
Presentation and Board Action on Personnel Items 3 – 6:
3. Faculty Appointments
4. Staff Appointments
5. Changes of Status
6. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 9):
7. Human Sciences Degree Program Modification
8. Approval of Intellectual Property Assignment
9. Approval of Academic and Student Affairs Policy Revisions
Academic Appeals by Students 6.3
Academic Unit Head Appointments 4.2
Animals on University Property 13.2
Class Attendance and Excused Absence 6.7
Disposition of Abandoned Personal Property 13.6
Electronic Personnel Action Form 11.8
Employee Training 11.11
Employment of Persons with Criminal History 11.12
Honorary Degree 5.12
Performance Management Plan 11.20
Retirement Programs 12.15
Security Sensitive Positions 11.25
Temporary Employment 11.28
Textbook Adoption Timeline 10.1
Time Reporting for Non-Exempt Employees 11.30
Workers Compensation Coverage 12.23
Building and Grounds Committee (Report and Board Action on Agenda Items 10 – 14):
10. Nelson Rusche College of Business Renovation
11. East Austin Street Oncor Easement Agreement
12. Walter C. Todd Agriculture Research Center (SFA Beef Farm) and Deep East Texas Electric Cooperative Easement Agreement
13. Selection of Architectural Firm to Develop Programming and Assessment for Athletic Facilities
14. Approval of Building and Grounds Policy Revisions
Asbestos Removal 13.4
Alcohol Service 13.7
Turner Auditorium 16.30
Finance and Audit Committee (Report and Board Action on Agenda Items 15 – 31):
15. Acknowledge Receipt of Audit Services Report
16. Under Armour Sponsorship Agreement
17. Athletic Ticketing System
18. Human Sciences Mobile Food Laboratory
19. Catalog and Curriculum System
20. Budget and Financial Forecasting System
21. Changes in Course Fees for FY 2018-19
22. Facilities and Services Fee Creation and Fee Consolidation
23. Designated Tuition, Facilities and Services Fee, and Student Services Fee Increases for FY 2018-19
24. Designated Tuition Fixed-Rate Tuition for FY 2018-19 Entering Students
25. FY 2018-19 Room and Board Rates
26. Oracle Exadata Purchase
27. Approval of the 2016-17 Annual Financial Report
28. Resolution to Acknowledge Review of the Investment Policy and Strategy
29. Resolution to Approve Qualified Financial Institutions and Investment Brokers
30. Grant Awards Ratification
31. Approval of Financial Affairs Policy Revisions
Historically Underutilized Businesses 17.7
Investments 3.21
Investments – Endowment Funds 3.20
Professional and Consulting Services 17.12
Purchase of Electronic and Information Resources 17.16
Purchase Requisition 17.19
Purchase Voucher 17.20
Risk Management 13.19
Reports:
President
· Upcoming Dates
· Student Regent Applications
· Student Appointment to the Texas Higher Education Coordinating Board
· Lone Star Legislative Summit
Faculty Senate
· Senate Forums
· Academic Excellence
· Faculty Accomplishments
Student Government Association
· Extended Library Hours
· Parking Committee
· SGA Progress
· Spring Goals
Report from Nominating Committee and Election of Board Officers 2018-2019
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 11 a.m.)
