OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings Nacogdoches, Texas
Oct. 22 and 23, 2017
Meeting 313
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, OCT. 22
1 p.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
The board will immediately move to executive session for consideration of the following items:
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to compliance, faculty code of conduct, reported complaints, Title IX, EEOC charges, intellectual property and Courtney Christensen v. SFASU (Gov’t Code 551.071).
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the athletic director, the executive director of enrollment management, the chief information officer, vice presidents, and the president (Gov’t Code 551.074)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Gov’t Code 551.076)
Report from interim chief information officer
Information technology security assessment
Estimated adjournment 5 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, OCT. 23
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Pledge to the Flags
Invocation
Special Recognitions
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(Scheduled at approximately 9:30 a.m.)
Committee Action on Agenda Item:
14. Selection of a Comprehensive Fundraising Campaign Consultant Firm
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 9:45 a.m.)
Presentation and Committee Action on Agenda Items:
12. Electrical Infrastructure Repair
13. Sewer Line Replacement Project
24. Issuance of RFQ for Selection of Architectural Firm to Develop Programming for Athletic Facility Renovations
Report: Current Construction
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 10:30 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
7. Intercollegiate Athletic Policies and Procedures Manual Revisions
8. Consideration of Curriculum Changes
9. Consideration of Memorandum of Understanding between SFA and the Stephen F. Austin State University Alumni Foundation
10. Consideration of Memorandum of Understanding between SFA and the SFASU Foundation, Inc.
11. Approval of Academic and Student Affairs Policy Revisions
Accessibility for Persons with Disabilities 2.2
Concurrent and Dual Credit Enrollment Programs 6.9
Information Security Management 14.1
Student Organization Formation and Recognition 10.9
Tuition Rebate 6.21
University Logo and Seal 15.6
Report: Strategic Plan Update
The board will recess for lunch at approximately noon and reconvene at 1 p.m. A quorum is expected to attend but no action will be taken.
MEETING OF THE COMMITTEE OF THE WHOLE
(This meeting will convene at approximately 1 p.m. or following the previous committee.)
Board Action on Agenda Item 1:
1. Approval of Minutes for July 23-25, 2017 Meeting
Presentation and Board Action on Personnel Items 2 – 6:
2. Faculty Appointments
3. Staff Appointments
4. Changes of Status
5. Faculty Development Leave
6. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 11):
7. Intercollegiate Athletic Policies and Procedures Manual Revisions
8. Consideration of Curriculum Changes
9. Consideration of Memorandum of Understanding between SFA and the Stephen F. Austin State University Alumni Foundation
10. Consideration of Memorandum of Understanding between SFA and the SFASU Foundation, Inc.
11. Approval of Academic and Student Affairs Policy Revisions
Accessibility for Persons with Disabilities 2.2
Concurrent and Dual Credit Enrollment Programs 6.9
Information Security Management 14.1
Student Organization Formation and Recognition 10.9
Tuition Rebate 6.21
University Logo and Seal 15.6
Building and Grounds Committee (Report and Board Action on Agenda Items 12, 13 and 24):
12. Electrical Infrastructure Repair
13. Sewer Line Replacement Project
24. Issuance of RFQ for Selection of Architectural Firm to Develop Programming for Athletic Facility Renovations
Finance and Audit Committee (Report and Board Action on Agenda Items 14 – 23):
14. Selection of a Comprehensive Fundraising Campaign Consultant Firm
15. Acknowledge Receipt of Audit Services Report
16. Approval of Annual Audit Report
17. Agreement for Information Technology Audit Services
18. Learning Management System Upgrade
19.Human Resources Applicant Tracking and Onboarding System Service and Contract Amendment
20. Course and Lab Fee Deletions FY2017-18
21. Approval of the 2017-2018 Marketing Campaign Contract
22. Grant Awards
23. Approval of Financial Affairs Policy Revisions
Check Cashing 3.7
Environmental Management 13.26
Gift Reporting 3.16
Gifts, Prizes and Awards 3.18
Travel Card 3.30
Reports:
Report from the Intercollegiate Athletic Advisory Committee
Report from the Nacogdoches-SFA Joint Economic Development Committee
President
Upcoming Dates
The SFA Gala
Fall Commencement
New Regents
Faculty Senate
Faculty Accomplishments
Senate Task Force
Faculty Morale
Student Government Association
Watermelon Bash
SGA Retreat
Legislative Agenda
SGA Week
Appointment of Nominating Committee for Board Officers 2018-2019
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 3 p.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
