OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
July 23, 24 and 25, 2017
Meeting 311
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, JULY 23
1:30 p.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
At approximately 1:30 p.m. the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
· Security items from Accounting Department Audit and Bursar Cash Count
· Texas Administrative Code 202 Information Security Audit
· Update from Chief Information Officer
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, procurement and contracting, faculty code of conduct, tenure, conflict of interest, and Courtnay Christensen v. SFASU, et al. (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief information officer, the assistant chief of police, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)
Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, JULY 24
8 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(Scheduled for 8 a.m.)
Report: Enrollment Planning
Report from Deans: College of Liberal and Applied Arts and College of Fine Arts
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 9:30 a.m. or following the previous committee.)
Report: Bond Financing, Hilltop Securities
Report: Marketing and Website Update, Richards/Carlberg
Presentation and Committee Action on Agenda Item 45:
45. Fundraising Campaign Feasibility Study Final Report by Dini Spheris and Recommendation
The board will recess for lunch at approximately noon. Following lunch, the board members will participate in a ribbon cutting at the Residence Life Operations and University Printing Services Facility and a tour of the STEM Building construction site. A quorum is expected to be present, but no action will be taken. The meeting will resume at approximately 2 p.m.
CALL TO ORDER IN OPEN SESSION
(Scheduled for 2 p.m.)
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled for 2 p.m.)
Presentation and Committee Action on Agenda Items 26 – 30:
26. Legal Services – Real Estate
27. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters
28. Approval of the Fiscal Year 2017-2018 Capital Plan
29. Deep East Texas Electric Coop Easement for the Water Well at the SFA Beef Farm
30. Approval of Building and Grounds Policy Revisions
Petitions and Handbills 16.19
Signs and Exhibits 16.24
Use of Amplified Sound on Campus Grounds 16.31
Report: Current Construction
Report: Architect’s Update on Rusche College of Business Renovation
Presentation and Committee Action on Agenda Items 31 and 46:
31. Nelson Rusche College of Business Renovation
46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 3 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items 32 – 44 and 46:
32. Acknowledge Receipt of Audit Services Report
33. Approval of Annual Audit Plan
34. Adoption of the Fiscal Year 2017-18 Capital Plan Budget
35. Adoption of the Fiscal Year 2017-18 Institutional Operating Budget
36. Information Technology Assessment Contract
37. Approval of Amendment to the SFA Website Content Management System Contract
38. Interagency Contract with the General Land Office for Natural Gas
39. Grant Awards
40. Legal Services – Tax
41. Legal Services – Wills, Trusts and Estates
42. Legal Services – Public Finance and Bond Issuance
43. Legal Services – Financial
44. Approval of Financial Affairs Policy Revisions
Best-Value Procurement 17.1
Ethics 2.6
Fixed Rate Tuition Plan 3.4
Year-end Purchasing 17.24
46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation
Report: Statutory Contract Update
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 4:30 p.m. or following the previous committee adjournment.)
Presentation and Committee Action on Agenda Items 14 – 25:
14. Approval of Core Curriculum Revision
15. Request for Departmental Name Change in the Nelson Rusche College of Business
16. Request to Offer Courses Off-Campus at Collin County Community College, Houston Community College and Lone Star College
17. Intercollegiate Athletic Policies and Procedures Manual Revisions
18. Legal Services – Communications (FCC)
19. Legal Services – Health Law
20. Legal Services – Intellectual Property
21. Legal Services – Immigration
22. Legal Services – Employment
23. Legal Services – Higher Education
24. Legal Services – Sports
25. Approval of Academic and Student Affairs Policy Revisions
Academic Appeals by Students 6.3
Academic Program Review 5.1
Course Fees 3.8
Discipline and Discharge 11.4
Early Registration Priority 4.3 NEW
Graduate Assistantships 6.12
Hazing 10.3
In-Residence Requirements 6.15
Leave of Absence (Faculty and Staff) 12.11
Sexual Misconduct 2.13
Student Code of Conduct 10.4
Student Internships 11.29
Volunteer Workers 11.32
Wellness Release Time 13.25
Estimated adjournment: 5 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JULY 25
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Introduction of Student Regent
Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes of April 24 and 25, 2017, Board of Regents Meeting
Presentation and Board Action on Administrative Items 2 – 5:
2. Election of the President for 2017-2018
3. Election of the General Counsel for 2017-2018
4. Election of the Chief Audit Executive for 2017-2018
5. Election of the Coordinator of Board Affairs for 2017-2018
Presentation and Board Action on Personnel Items 6 – 13:
6. Faculty Appointments
7. Staff Appointments
8. Changes of Status
9. Promotions
10. Tenure
11. Faculty Leave of Absence without Pay
12. Retirements
13. Holiday Schedule for 2017-2018
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 14 – 25):
14. Approval of Core Curriculum Revision
15. Request for Departmental Name Change in the Nelson Rusche College of Business
16. Request to Offer Courses Off-Campus at Collin County Community College, Houston Community College and Lone Star College
17. Intercollegiate Athletic Policies and Procedures Manual Revisions
18. Legal Services – Communications (FCC)
19. Legal Services – Health Law
20. Legal Services – Intellectual Property
21. Legal Services – Immigration
22. Legal Services – Employment
23. Legal Services – Higher Education
24. Legal Services – Sports
25. Approval of Academic and Student Affairs Policy Revisions
Academic Appeals by Students 6.3
Academic Program Review 5.1
Course Fees 3.8
Discipline and Discharge 11.4
Early Registration Priority 4.3 NEW
Graduate Assistantships 6.12
Hazing 10.3
In-Residence Requirements 6.15
Leave of Absence (Faculty and Staff) 12.11
Sexual Misconduct 2.13
Student Code of Conduct 10.4
Student Internships 11.29
Volunteer Workers 11.32
Wellness Release Time 13.25
Building and Grounds Committee (Report and Board Action on Agenda Item 26 – 31):
26. Legal Services – Real Estate
27. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters
28. Approval of the Fiscal Year 2017-2018 Capital Plan
29. Deep East Texas Electric Coop Easement for the Water Well at the SFA Beef Farm
30. Approval of Building and Grounds Policy Revisions
Petitions and Handbills 16.19
Signs and Exhibits 16.24
Use of Amplified Sound on Campus Grounds 16.31
31. Nelson Rusche College of Business Renovation
Finance and Audit Committee (Report and Board Action on Agenda Items 32 – 46):
32. Acknowledge Receipt of Audit Services Report
33. Approval of Annual Audit Plan
34. Adoption of the Fiscal Year 2017-18 Capital Plan Budget
35. Adoption of the Fiscal Year 2017-18 Institutional Operating Budget
36. Information Technology Assessment Contract
37. Approval of Amendment to the SFA Website Content Management System Contract
38. Interagency Contract with the General Land Office for Natural Gas
39. Grant Awards
40. Legal Services – Tax
41. Legal Services – Wills, Trusts and Estates
42. Legal Services – Public Finance and Bond Issuance
43. Legal Services – Financial
44. Approval of Financial Affairs Policy Revisions
Best-Value Procurement 17.1
Ethics 2.6
Fixed Rate Tuition Plan 3.4
Year-end Purchasing 17.24
45. Fundraising Campaign Feasibility Study Final Report by Dini Spheris and Recommendation
46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation
Reports:
President
Upcoming Dates
August Commencement
Legislative Update
Special Session
Regent Appointments
Faculty Senate
Greetings and Introduction
Review of Accomplishments 2016-2017
Strategic Goals for 2017-2018
Faculty Accomplishments
Student Government Association
SGA Retreat
Watermelon Bash
Fall 2017 Goals
ESTIMATED ADJOURNMENT OF BOARD MEETING
(Approximately 10:30 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
