OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
Jan. 30 and 31, 2017
Meeting 308
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, JAN. 30
8 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(scheduled for 8 a.m.)
Presentation and Committee Action on Agenda Items 19 – 22:
Oncor Electric Easement at the Housing Operations Facility
Water Well Transfer from SND Operating, LLC to Stephen F. Austin State University
Pineywoods Native Plant Center Greenhouse
Approval of Building and Grounds Policy Revisions
Austin Building Conference Rooms 16.5
Report: Current Construction
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 8:30 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 7 – 18:
Acknowledge Receipt of Audit Services Report
Approval of the Fiscal Year 2015-16 Annual Financial Report
Resolution to Acknowledge Review of Investment Policy and Strategy
Resolution to Approve Qualified Financial Institutions and Investment Brokers
Education Advisory Board Student Success Collaboration Contract Amendment
Grant Awards Ratification
Tuition for Excessive Hour or Repeated Course Undergraduate Hours
Designated Tuition Fixed-Rate for 2017-18 Entering Students
Designated Tuition Rate
Room and Board Rates FY 2017-18
Changes in Course and Lab Fees FY 2017-18
Approval of Financial Affairs Policy Revisions
Central Receiving 17.2
Gifts, Loans, Endowments and Bequests 3.17
Investments 3.21
Investments-Endowments 3.20
Prompt Payment to Vendors and Employees 17.13
Property Liability 16.22
Proprietary Purchases 17.15
Purchase of Surplus Property 17.17
Safe and Vault Combinations 14.9
Student Fiscal Appeals 6.19
Report: Texas A&M University System Investments
Report: Electricity Contract Update
Report: Senate Bill 20 Update
(At approximately 11:15 a.m. the committee will recess for lunch and the board members will attend a 1 p.m. reception for the opening of the Rusk Family Papers in the Steen Library. A quorum is expected to attend but no action will be taken. The meeting will reconvene in Austin Building, Room 307, at approximately 2 p.m.)
Report: Richards Carlberg Update
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 3 p.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 5 and 6:
5. Request for Name Change for the Master of Science in Resource Interpretation
6. Approval of Academic and Student Affairs Policy Revisions
Academic Appointments and Titles 7.2
Academic Facilities for Non-Academic Activities 16.1
Academic Probation, Suspension and Reinstatement for Undergraduates 6.4
Administration of Academic Units 4.4
Administrative Evaluation of Adjunct Faculty Performance 7.5
AIDS and HIV 13.1
Annual Disclosure of Crime Statistics 13.3
Certificate Programs 5.2
Compensation Plan for Exempt and Non-Exempt Staff 12.2
Course Scheduling 4.13
Credit and Contact Hours 5.4
Designation of School Status 4.5
Developmental Education and Texas Success Initiative 5.8
Doctoral Students: Allowable Credit Hours and Completion Times 6.11
Faculty Development Leaves 12.7
Faculty Disagreements 7.25
Faculty Search 7.12
Fair Labor Standards 11.14
Guest Lecturers 7.15
Laboratory Fees 3.22
Library Faculty 7.17
Overtime and Compensatory Time 12.14
Out-of-State Course Delivery 5.15
Part-Time Faculty 7.21
Performance Review of Officers Reporting to the Provost and Vice President for Academic Affairs 4.8
Purchased Instructor-Generated Materials 7.16
Recombinant DNA and/or Infectious Biohazards in Teaching and Research 8.9
Records Management 2.9
Selection of Academic Deans 4.9
Small-Size Classes 7.26
Student Academic Dishonesty 4.1
Student Evaluation of Instruction 7.27
Student Media 10.8
Student Service Fee Allocations 10.11
Student Travel 10.12
Substantive Change 4.10
Summer Teaching Appointments 7.28
EXECUTIVE SESSION
At approximately 3:15 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
Update from chief information officer
Information technology security
Bursar’s office security
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the interim chief information officer, football coaches, vice presidents and the president (Texas Government Code, Section 551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Possible naming opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to Reported Complaints, Personnel Policies and Procedures, Courtnay Christensen v. SFASU, et al., and Timothy Dugger v. SFASU (Texas Government Code, Section 551.071)
Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JAN. 31
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Building and Grounds Committee Report and Board Action on Agenda Item 24 (Executive Session Item)
24. Possible Naming Opportunity
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from November 6 and 7, 2016
Presentation and Board Action on Personnel Items 2 – 4:
2. Approval of Faculty Appointments
3. Approval of Staff Appointments
4. Approval of Changes of Status
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 5 and 6):
5. Request for Name Change for the Master of Science in Resource Interpretation
6. Approval of Academic and Student Affairs Policy Revisions
Academic Appointments and Titles 7.2
Academic Facilities for Non-Academic Activities 16.1
Academic Probation, Suspension and Reinstatement for Undergraduates 6.4
Administration of Academic Units 4.4
Administrative Evaluation of Adjunct Faculty Performance 7.5
AIDS and HIV 13.1
Annual Disclosure of Crime Statistics 13.3
Certificate Programs 5.2
Compensation Plan for Exempt and Non-Exempt Staff 12.2
Course Scheduling 4.13
Credit and Contact Hours 5.4
Designation of School Status 4.5
Developmental Education and Texas Success Initiative 5.8
Doctoral Students: Allowable Credit Hours and Completion Times 6.11
Faculty Development Leaves 12.7
Faculty Disagreements 7.25
Faculty Search 7.12
Fair Labor Standards 11.14
Guest Lecturers 7.15
Laboratory Fees 3.22
Library Faculty 7.17
Overtime and Compensatory Time 12.14
Out-of-State Course Delivery 5.15
Part-Time Faculty 7.21
Performance Review of Officers Reporting to the Provost and Vice President for Academic Affairs 4.8
Purchased Instructor-Generated Materials 7.16
Recombinant DNA and/or Infectious Biohazards in Teaching and Research 8.9
Records Management 2.9
Selection of Academic Deans 4.9
Small-Size Classes 7.26
Student Academic Dishonesty 4.1
Student Evaluation of Instruction 7.27
Student Media 10.8
Student Service Fee Allocations 10.11
Student Travel 10.12
Substantive Change 4.10
Summer Teaching Appointments 7.28
Finance and Audit Committee (Report and Board Action on Agenda Items 7 – 18):
7. Acknowledge Receipt of Audit Services Report
8. Approval of the Fiscal Year 2015-16 Annual Financial Report
9. Resolution to Acknowledge Review of Investment Policy and Strategy
10. Resolution to Approve Qualified Financial Institutions and Investment Brokers
11. Education Advisory Board Student Success Collaboration Contract Amendment
12. Grant Awards Ratification
13. Tuition for Excessive Hour or Repeated Course Undergraduate Hours
14. Designated Tuition Fixed-Rate for 2017-18 Entering Students
15. Designated Tuition Rate
16. Room and Board Rates FY 2017-18
17. Changes in Course and Lab Fees FY 2017-18
18. Approval of Financial Affairs Policy Revisions
Central Receiving 17.2
Gifts, Loans, Endowments and Bequests 3.17
Investments 3.21
Investments-Endowments 3.20
Prompt Payment to Vendors and Employees 17.13
Property Liability 16.22
Proprietary Purchases 17.15
Purchase of Surplus Property 17.17
Safe and Vault Combinations 14.9
Student Fiscal Appeals 6.19
Building and Grounds Committee (Report and Board Action on Agenda Items 19 – 23):
19. Oncor Electric Easement at the Housing Operations Facility
20. Water Well Transfer from SND Operating, LLC to Stephen F. Austin State University
21. Pineywoods Native Plant Center Greenhouse
22. Approval of Building and Grounds Policy Revisions
Austin Building Conference Rooms 16.5
23. Possible Naming Opportunity (Executive Session Item)
Reports:
President
Upcoming Dates
Legislative Session
Student Regent
Student Application to the Texas Higher Education Coordinating Board
Nacogdoches SFA Days in Austin
Articulation Agreement with Panola College
Faculty Senate
Faculty Accomplishments
Financial Forum Report
Faculty Socials and Coffee
Post-Tenure Review Concerns
Adjunct Faculty Teaching Excellence Award
Spring Semester Activities
Student Government Association
SGA Elections
Spring Initiatives
Report from Nominating Committee and Election of Board Officers for 2017-2018
Recognition of Outgoing Regents 2017
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 10:30 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
