O P E N M E E T I NG N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
November 1 and 2, 2015
Meeting 300
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, NOVEMBER 1 1:15 p.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(scheduled for 1:15 p.m.)
Presentation and Committee Action on Agenda Items 10 and 11:
10.Authorization to Demolish University Woods Apartments, Todd Hall and Gibbs Hall forSTEM Building Construction
11.Approval of Building and Grounds Policy Revisions
Campus Facilities for Political Purposes 16.8
Class Meeting Times 4.12
Vending 16.35
Report: Current Construction
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 1:45 p.m. or following the previous committee adjournment.)
Presentation and Committee Action on Agenda Items 8 and 9:
8.Name Change for Department of English in the College of Liberal and Applied Arts
9.Approval of Academic and Student Affairs Policy Revisions
Authorization for the University President to Suspend Faculty and Staff 11.3
Bookstore Textbook Orders 10.1
Comprehensive Scholarship Administration (NEW)
Computer and Network Security 14.2
Continuing Education 5.3
Course Fees 3.8
Faculty Workload 7.13
Final Examination Scheduling 7.14
Food Services 10.2
Meeting and Conducting Classes 7.18
Misconduct in Scholarly or Creative Activities 7.19
Notary Public 2.8
Organized Work Stoppage 11.18
Outside Employment 11.19
Reduction in Force of Nonacademic Employees 11.23
Regents Professor 7.24
Scholarship Disbursement 6.17 (TO BE DELETED)
Second Baccalaureate Degrees 6.18
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Sick Leave 12.18
Sick Leave Pool 12.19 (TO BE DELETED)
Ticket Office Services 16.29
Workplace Accommodations for Lactation and Breastfeeding 11.33 (NEW)
Report: Project CEO
Report: Aramark
Report: ROTC Leadership
Report: TEDxSFA
Report: Global Citizenship Series in Houston Area
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 2:30 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items 12 – 15:
12. Acknowledge Receipt of Audit Services Report
13. Approval of Annual Audit Plan, Audit Charter and Report
14. Grant Awards
15. Approval of Financial Affairs Policy Revisions
Fraud 2.7
Private Support Organizations or Donors 3.25
Property Inventory and Management 17.14
Report: Texas A&M University System Investments
Report: Richards Carlberg
MEETING OF THE STRATEGIC PLAN ADVISORY COMMITTEE
(This meeting will convene at approximately 3:30 p.m. or following the previous committee adjournment.)
Report: Update on Strategic Plan
EXECUTIVE SESSION
At approximately 4 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
• Update from chief information officer
• Texas Administrative Code Section 202 Information Security Audit
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property. (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to Dr. Michael Stroup, the vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints and claims; EEOC complaints; Title IX compliance; and Timothy Dugger v. SFASU. (Texas Government Code, Section 551.071)
COMMITTEE OF THE WHOLE IN OPEN SESSION
(This meeting will convene at approximately 5 p.m. or immediately following the previous committee adjournment.)
Finance and Audit Committee Report and Board Action on Agenda Items 12 and 13:
12. Acknowledge Receipt of Audit Services Report
13. Approval of Annual Audit Plan, Audit Charter and Report
Estimated adjournment: 5:15 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, NOVEMBER 2
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Pledge to the Flags
Invocation
Swearing-In Ceremony for Newly Appointed Regents
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes of July 27 and 28, 2015, and August 17, 2015, Board of Regents Meetings
Presentation and Board Action on Personnel Items 2 – 7:
2. Faculty Appointments
3. Staff Appointments
4. Changes of Status
5. Promotions
6. Faculty Leave of Absence without Pay
7. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 8 – 9):
8. Name Change for Department of English in the College of Liberal and Applied Arts
9. Approval of Academic and Student Affairs Policy Revisions
Authorization for the University President to Suspend Faculty and Staff 11.3
Bookstore Textbook Orders 10.1
Comprehensive Scholarship Administration (NEW)
Computer and Network Security 14.2
Continuing Education 5.3
Course Fees 3.8
Faculty Workload 7.13
Final Examination Scheduling 7.14
Food Services 10.2
Meeting and Conducting Classes 7.18
Misconduct in Scholarly or Creative Activities 7.19
Notary Public 2.8
Organized Work Stoppage 11.18
Outside Employment 11.19
Reduction in Force of Nonacademic Employees 11.23
Regents Professor 7.24
Scholarship Disbursement 6.17 (TO BE DELETED)
Second Baccalaureate Degrees 6.18
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Sick Leave 12.18
Sick Leave Pool 12.19 (TO BE DELETED)
Ticket Office Services 16.29
Workplace Accommodations for Lactation and Breastfeeding 11.33 (NEW)
Building and Grounds Committee (Report and Board Action on Agenda Items 10 – 11):
10.Authorization to Demolish University Woods Apartments, Todd Hall and Gibbs Hall for STEM Building Construction
11.Approval of Building and Grounds Policy Revisions
Campus Facilities for Political Purposes 16.8
Class Meeting Times 4.12
Vending 16.35
Finance and Audit Committee (Report and Board Action on Agenda Items 14 – 15):
14. Grant Awards
15.Approval of Financial Affairs Policy Revisions
Fraud 2.7
Private Support Organizations or Donors 3.25
Property Inventory and Management 17.14
Reports:
President
– Upcoming Dates
– The Gala
– Commencement
– Provost Search
– Tobacco Policy
– Campus Carry
– Marching Band in New York
Faculty Senate
– Joint Resolution to Establish SFA as a Tobacco-Free Campus
– Senate Update
– Faculty Accomplishment
– Student Government Association
– SGA Retreat
– Tobacco-Free Campus Update
– True Lumberjack
Appointment of Nominating Committee for Board Officers 2016-2017
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 11 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
