O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
April 13 and 14, 2015
Meeting 296
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, APRIL 13
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(scheduled for 8 a.m.)
Presentation and Committee Action on Agenda Items 14 – 16:
14. Outdoor Pool Renovation Budget Increase
15. William R. Johnson Coliseum Floor Replacement
16. Approval of Building and Grounds Policy Revisions
Rental of University Vehicles (16.23)
Security Systems (14.10)
Smoking and Use of Tobacco Products (13.21)
Solicitation on Campus (16.25)
Report: Current Construction
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 9:00 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 17 – 28:
17. Acknowledge Receipt of Audit Services Report
18. Designated Tuition and Student Service Fee Increases for 2015-16
19. Course and Lab Fees GY 2015-16
20. Designated Tuition Fixed Rate for 2015-16 Entering Students
21. Approval of Fiscal Year 2014-15 Summer Budget
22. Grant Awards
23. FY2016 Room and Board Rates
24. Additional Services Under the Education Advisory Board Student Success
Collaborative Agreement
25. Approval of Financial Affairs Policy Revisions
Cellular Telephones and Wireless Communication Devices (3.6)
Establishing a New Department Account FOP (3.12)
Expenditure Authority for Financial Transactions (3.13)
Financial Exigency (3.15)
Gramm Leach Bliley Act Required Information Security (14.4)
Identity Theft Prevention (14.5)
Post Bond Issuance Federal Tax Compliance (3.5)
Restrictions on Contracting with and Paying Certain Vendors ( 17.23)
Risk Management (13.19)
Student Accounts Receivable (3.28)
26. Authority to Refinance Bonds with a Private Placement/Direct Purchase Agreement
27. Authority to Spend Balance of Tuition Revenue Bond Proceeds
Report: Texas A&M University System Investments
Report: Richards Carlberg Update
28. Approval of the 2015-2016 Marketing Campaign Concept
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 11:00 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 11 – 13:
11. Curriculum Changes
12. Purple Pride Licensing
13. Approval of Academic and Student Affairs Policy Revisions
Academic Accommodation for Students with Disabilities (6.1)
At Will Employment (11.2)
Commencement (6.8)
Digital Millennium Copyright (9.3)
Employee Scholarship Program (12.5)
Extra-institutional Learning Experiences in the BAAS Degree (5.11)
Financial Aid Code of Conduct (4.7)
Leave of Absence/Faculty and Staff (12.11)
Leave of Absence/Nonacademic (12.12)
Mobile Device Applications (15.2)
Overload Assignments (7.20)
Parking and Traffic Regulations (13.14)
Probationary Period of Employment (11.21)
Salary Supplements, Stipends and Additional Compensation (12.16)
Staff Development (11.27)
Student Employment (10.6)
Terminal Degrees (7.3)
USA Patriot Act (11.31)
Report: School of Honors
Report: Annual Racial Profiling Report
Report: Update on Strategic Plan
RECESS BOARD OF REGENTS MEETING IN OPEN SESSION (Approximately 12 noon)
Board members will recess for lunch at approximately 12 noon and reconvene at approximately 1:30 p.m.)
RECONVENE BOARD OF REGENTS MEETING IN OPEN SESSION
(Approximately 1:30 p.m.)
EXECUTIVE SESSION
At approximately 1:30 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property. (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to basketball coaches, vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints; EEOC complaints; Samantha Sackos v. NCAA, et al.; In re: Dr. and Mrs. J.E. Watkins Scholarship Trust; and JoAnn Fields and Rose Trotty v. Stephen F. Austin State University (Texas Government Code, Section 551.071)
Estimated adjournment: 4:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, APRIL 14
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes of January 26 and 27, 2015, and March 9, 2015, Board of Regents Meetings
Presentation and Board Action on Personnel Items 2 – 10:
1.Approval of Faculty Appointments
1.Approval of Staff Appointments
1.Approval of Changes of Status
1.Promotions
1.Tenure
1.Faculty Development Leave
1.Regents Professorship for 2015-2016
1.Faculty Leave of Absence without Pay
1.Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 – 13):
11. Curriculum Changes
12. Purple Pride Licensing
13. Approval of Academic and Student Affairs Policy Revisions
Academic Accommodation for Students with Disabilities (6.1)
At Will Employment (11.2)
Commencement (6.8)
Digital Millennium Copyright (9.3)
Employee Scholarship Program (12.5)
Extra-institutional Learning Experiences in the BAAS Degree (5.11)
Financial Aid Code of Conduct (4.7)
Leave of Absence/Faculty and Staff (12.11)
Leave of Absence/Nonacademic (12.12)
Mobile Device Applications (15.2)
Overload Assignments (7.20)
Parking and Traffic Regulations (13.14)
Probationary Period of Employment (11.21)
Salary Supplements, Stipends and Additional Compensation (12.16)
Staff Development (11.27)
Student Employment (10.6)
Terminal Degrees (7.3)
USA Patriot Act (11.31)
Building and Grounds Committee (Report and Board Action on Agenda Item 14 – 16):
14. Outdoor Pool Renovation Budget Increase
15. William R. Johnson Coliseum Floor Replacement
16. Approval of Building and Grounds Policy Revisions
Rental of University Vehicles (16.23)
Security Systems (14.10)
Smoking and Use of Tobacco Products (13.21)
Solicitation on Campus (16.25)
Finance and Audit Committee (Report and Board Action on Agenda Items 17 – 28):
17. Acknowledge Receipt of Audit Services Report
18. Designated Tuition and Student Service Fee Increases for 2015-16
19. Course and Lab Fees GY 2015-16
20. Designated Tuition Fixed Rate for 2015-16 Entering Students
21. Approval of Fiscal Year 2014-15 Summer Budget
22. Grant Awards
23. FY2016 Room and Board Rates
24. Additional Services Under the Education Advisory Board Student Success
Collaborative Agreement
25. Approval of Financial Affairs Policy Revisions
Cellular Telephones and Wireless Communication Devices (3.6)
Establishing a New Department Account FOP (3.12)
Expenditure Authority for Financial Transactions (3.13)
Financial Exigency (3.15)
Gramm Leach Bliley Act Required Information Security (14.4)
Identity Theft Prevention (14.5)
Post Bond Issuance Federal Tax Compliance (3.5)
Restrictions on Contracting with and Paying Certain Vendors ( 17.23)
Risk Management (13.19)
Student Accounts Receivable (3.28)
26. Authority to Refinance Bonds with a Private Placement/Direct Purchase Agreement
27. Authority to Spend Balance of Tuition Revenue Bond Proceeds
28. Approval of the 2015-2016 Marketing Campaign Concept
Reports:
President
· Upcoming Dates
· Legislative Update
· Big Dips
· Student Regent
Faculty Senate
· Introductions
· SFA Faculty Senate Resolutions
· Senate Activity Update
· Faculty Accomplishments
Student Government Association
· SGA Election Results
· Student Center Director’s Advisory Board
· Archie McDonald Speaker’s Series
· SFA/Nacogdoches Days at the Capital
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
