O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
January 28 and 29, 2013
Meeting 280
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, JANUARY 28, 2013
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE FINANCE AND AUDIT COMMITTEE (approximately 8:00 a.m.)
Presentation and Committee Action on Agenda Items 9:
9. Selection of a Marketing Firm
Investment Report
Presentation and Committee Action on Agenda Items 10-18:
10. Acknowledge Receipt of Audit Services Report
11. Approval of the Fiscal Year 2011-12 Annual Financial Report
12. Approval of the SFA Charter School 2011-12 Audited Financial Statements
13. Resolution to Acknowledge Review of Investment Policy and Strategy
14. Resolution to Approval Qualified Financial Institutions and Investment Brokers
15. Bank Depository Contract
16. Outsourcing of Insurance Billing for Health Clinic Services
17. Grant Awards
18. Approval of Financial Affairs Policy Revisions
Distribution of SFA Alumni Foundation Scholarships (C-51)
Investments (C-41)
Investments – Endowment Funds (C-41.A)
Procurement Card (C-44)
Withdrawal Without Financial Clearance (C-39)
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will convene at approximately 11:30 am or following previous committee adjournment.)
Presentation and Committee Action on Agenda Item 8:
8. Approval of Building and Grounds Policy Revisions
Food and Beverages in Academic Areas (B-8)
Issuance and Control of Campus Keys (B-15)
Markers and Monuments (D-47)
Naming Guidelines (D-22)
Norton HPE Complex (B-20)
Skating and Skateboarding (D-32)
Use of University Facilities (B-1)
Work Requests (B-32)
Current Construction Report
The board will adjourn for lunch at approximately 12 noon and reconvene at approximately 1:30 p.m.
COMMITTEE OF THE WHOLE (This meeting will convene at approximately 1:30 p.m. or following previous committee adjournment.)
Finance and Audit Committee Report and Board Action on Agenda Item 12:
12. Approval of the SFA Charter School 2011-12 Audited Financial Statements
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 1:45 p.m. or following previous committee adjournment.)
Academic Affairs Report
Report on P-16 Council
Update on Online Classes
Student Affairs Report
Clery Act Reporting
Presentation and Committee Action on Agenda Items 6 – 7 and 19:
6. Revisions to Intercollegiate Athletics Policies and Procedures Manual
7. Approval of Academic and Student Affairs Policy Revisions
Advanced Placement Guidelines (A-7)
Affirmative Action (E-4)
Alumni Association Distinguished Professor Award (A-16)
Appearances Before the Board of Regents (D-4)
Course Grades (A-54)
Employee Affirmative Action/Recruitment Plan (E-69)
Faculty/Staff ID Cards (F-13)
Final Examinations (A-19)
Grade Reporting (A-41) – to be deleted
Health and Safety (D-17)
Hiring of Non-Academic Personnel (E-27N)
Interlibrary Loan (A-23)
Library Borrowing (A-26)
Library Gifts (A-25)
Meeting and Conducting Classes (A-31)
Recombinant DNA and/or Infectious Biohazards in Teaching and
Research (A-81) NEW
Regents Professor (A-38)
Return to Work (E-62)
Second Baccalaureate Degrees (A-73)
Selection of President, General Counsel, Director of Audit Services
and Coordinator of Board Affairs (D-30)
Workers Compensation Coverage (E-55)
19. Acknowledgement of Review and Authorization to Submit Open-Enrollment Charter Renewal Application for the SFA Charter School
EXECUTIVE SESSION
At approximately 3:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:
Board consideration of the following items:
Consideration of individual personnel matters relating to appointment, employment, evaluation, assignment, duties, discipline, or dismissal of an officer or employee, including but not limited to athletic coaches, vice presidents and the president (551.074)
Deliberations regarding security devices or security audit (551.076)
Consultation with attorney regarding legal advice or pending and/or contemplated litigation or settlement offers, including but not limited to EEOC filings, existing contracts, Board Rules and Regulations, Christian Cutler v. Baker Pattillo, et al, and Progressive County Mutual Insurance Company v. SFASU (551.071)
Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JANUARY 29, 2013
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
Approval of Board Minutes from October 21 and 22, 2012 and December 14, 2012
Presentation and Board Action on Personnel Agenda Items 2 – 5:
Approval of Faculty Appointments for 2012-2013
Approval of Staff Appointments for 2012-2013
Approval of Changes of Status for 2012-2013
Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 6 – 7 and 19):
6. Revisions to Intercollegiate Athletics Policies and Procedures Manual
7. Approval of Academic and Student Affairs Policy Revisions
19. Acknowledgement of Review and Authorization to Submit Open-Enrollment Charter Renewal Application for the SFA Charter School
