O P E N M E E T I N G N O T I C E
Stephen F.AustinStateUniversity
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
October 17 and 18, 2011
Meeting 271
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, October 17, 2011
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to men’s basketball coaches, executive director of marketing and public affairs, vice presidents and the president. (551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (551.073)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers including, but not limited to, reported complaints, EEOC filings, tenure, Regents Rules and Regulations, intercollegiate athletics and intellectual property. (551.071)
ESTIMATED ADJOURNMENT OF EXECUTIVE SESSION (Approximately 10:30 a.m.)
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will convene at approximately 10:30 a.m. or immediately following executive session)
Presentation and Committee Action on Agenda Items 11 and 12:
11. Antenna Lease Contract with New Cingular Wireless PCS
12. Parking Garage Equipment Replacement
Current Construction Report
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 11:00 a.m. or immediately following previous committee adjournment)
Investment Report
Presentation and Committee Action on Agenda Items 11 – 17:
11. Antenna Lease Contract with New Cingular Wireless PC
12. Parking Garage Equipment Replacement
13. Grant Awards
14. Establishment of a Quasi-Endowment for the College of Liberal and Applied Arts
15. Establishment of a Quasi-Endowment from the Norman H. Keiss Estate Bequest
16. Financial Affairs Policy Revisions
17. Approval of the Annual Audit Plan, Audit Charter and Report
Audit Report
TAC 202 Information Technology Security Review
Travel Audit
Follow-up Review of Outstanding Management Action Plans
Update on Audit Plan
The meeting will recess at approximately 11:40 a.m. The board members will attend the Lumberjack Lunch and then tour the Tucker Property and the TempleCollege of Forestry and Agriculture. A quorum is expected to be present but no action will be taken.
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 3:30 p.m.)
Academic Affairs Report
Online Classes and Online Class Enrollment
Compliance with Web Policy
Faculty Workload Summary
THECB Affordability Report
Strategic Plan Update
Student Affairs Report
Beyond the Classroom
Presentation and Committee Action on Agenda Items 7 – 10:
7. Approval of Small Class List for Summer and Fall 2011
8. European Studies Consortium
9. Approval of Transfer of Biotechnology Program into Department of Biology
10. Academic and Student Affairs Policy Revisions
EXECUTIVE SESSION
(The board will return to executive session for continued discussion on items discussed earlier, if necessary.)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to men’s basketball coaches, executive director of marketing and public affairs, vice presidents and the president. (551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (551.073)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers including, but not limited to, reported complaints, EEOC filings, tenure, Regents Rules and Regulations, intercollegiate athletics, and intellectual property. (551.071)
Estimated Adjournment of Meeting: 6:00 p.m.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, OCTOBER 18, 2011
9:00 a.m. RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from July 18 and 19, 2011
Presentation and Board Action on Personnel Agenda Items 2-6
2. Approval of Faculty Appointments for 2011-2012
3. Approval of Staff Appointments for 2011-2012
4. Approval of Changes of Status for 2011-2012
5. Acceptance of Retirements
6. Tenure
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7-10):
7. Approval of Small Size Class List for Summer and Fall 2011
8. European Studies Consortium
9. Approval of Transfer of Biotechnology Program into Department of Biology
10. Academic and Student Affairs Policy Revisions
Academic Curricula Review and Approval (A-4)
Accessibility for Persons with Disabilities (F-16)
Computer and Network Security (D-8.1)
Discontinuance of Program (A-74) NEW
Information Security for Portable Devices (D-58) NEW
Substantive Change (A-70)
Tenure (E-50A)
Tuition Rebate (C-50)
Building and Grounds Committee (Report and Action on Agenda Item 11-12):
11. Antenna Lease Contract with New Cingular Wireless PCS
12. Parking Garage Equipment Replacement
Finance and Audit Committee (Report and Action on Agenda Items 13-17):
13. Grant Awards
14. Establishment of a Quasi-Endowment for the College of Liberal and Applied Arts
15. Establishment of a Quasi-Endowment from the Norman H. Keiss Estate Bequest
16. Financial Affairs Policy Revisions
Best Value Procurement (C-7)
Financial Exigency (C-63) NEW
Gift Reporting (C-15)
Professional and Consulting Services (C-45)
Travel (C-49)
17. Approval of Annual Audit Plan, Audit Charter and Report
Board Action on Agenda Item 18:
18. Consideration of Revisions to Board Rules and Regulations
Reports:
President
Southland Conference
Homecoming
Tyler Rose Parade
Dates
London Band Trip
Audit Services
TAC 202 Information Technology Security Review
Travel Audit
Follow-up Review of Outstanding Management Action Plans
Update on Audit Plan
Faculty Senate
Inspired Teaching
Student Government
VeteransResourceCenter Update
Transportation on Campus
Sustainability on Campus
StudentCenter Advisory Board
“What’s Your Big Idea for 2012?”
Report from Special Committee on Athletic Attendance
Appointment of Nominating Committee for 2012 Officers
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
