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OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
July 23, 24 and 25, 2017
Meeting 311
Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, JULY 23

1:30 p.m.

CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION

At approximately 1:30 p.m. the board will move to executive session for consideration of the following items:

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

· Security items from Accounting Department Audit and Bursar Cash Count

· Texas Administrative Code 202 Information Security Audit

· Update from Chief Information Officer

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, procurement and contracting, faculty code of conduct, tenure, conflict of interest, and Courtnay Christensen v. SFASU, et al. (Texas Government Code, Section 551.071)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the chief information officer, the assistant chief of police, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)

Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, JULY 24

8 a.m.

CALL TO ORDER IN OPEN SESSION

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(Scheduled for 8 a.m.)

Report: Enrollment Planning

Report from Deans: College of Liberal and Applied Arts and College of Fine Arts

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 9:30 a.m. or following the previous committee.)

Report: Bond Financing, Hilltop Securities

Report: Marketing and Website Update, Richards/Carlberg

Presentation and Committee Action on Agenda Item 45:

45. Fundraising Campaign Feasibility Study Final Report by Dini Spheris and Recommendation

The board will recess for lunch at approximately noon. Following lunch, the board members will participate in a ribbon cutting at the Residence Life Operations and University Printing Services Facility and a tour of the STEM Building construction site. A quorum is expected to be present, but no action will be taken. The meeting will resume at approximately 2 p.m.

CALL TO ORDER IN OPEN SESSION

(Scheduled for 2 p.m.)

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled for 2 p.m.)

Presentation and Committee Action on Agenda Items 26 – 30:

26. Legal Services – Real Estate

27. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters

28. Approval of the Fiscal Year 2017-2018 Capital Plan

29. Deep East Texas Electric Coop Easement for the Water Well at the SFA Beef Farm

30. Approval of Building and Grounds Policy Revisions

Petitions and Handbills 16.19

Signs and Exhibits 16.24

Use of Amplified Sound on Campus Grounds 16.31

Report: Current Construction

Report: Architect’s Update on Rusche College of Business Renovation

Presentation and Committee Action on Agenda Items 31 and 46:

31. Nelson Rusche College of Business Renovation

46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 3 p.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items 32 – 44 and 46:

32. Acknowledge Receipt of Audit Services Report

33. Approval of Annual Audit Plan

34. Adoption of the Fiscal Year 2017-18 Capital Plan Budget

35. Adoption of the Fiscal Year 2017-18 Institutional Operating Budget

36. Information Technology Assessment Contract

37. Approval of Amendment to the SFA Website Content Management System Contract

38. Interagency Contract with the General Land Office for Natural Gas

39. Grant Awards

40. Legal Services – Tax

41. Legal Services – Wills, Trusts and Estates

42. Legal Services – Public Finance and Bond Issuance

43. Legal Services – Financial

44. Approval of Financial Affairs Policy Revisions

Best-Value Procurement 17.1

Ethics 2.6

Fixed Rate Tuition Plan 3.4

Year-end Purchasing 17.24

46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation

Report: Statutory Contract Update

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately 4:30 p.m. or following the previous committee adjournment.)

Presentation and Committee Action on Agenda Items 14 – 25:

14. Approval of Core Curriculum Revision

15. Request for Departmental Name Change in the Nelson Rusche College of Business

16. Request to Offer Courses Off-Campus at Collin County Community College, Houston Community College and Lone Star College

17. Intercollegiate Athletic Policies and Procedures Manual Revisions

18. Legal Services – Communications (FCC)

19. Legal Services – Health Law

20. Legal Services – Intellectual Property

21. Legal Services – Immigration

22. Legal Services – Employment

23. Legal Services – Higher Education

24. Legal Services – Sports

25. Approval of Academic and Student Affairs Policy Revisions

Academic Appeals by Students 6.3

Academic Program Review 5.1

Course Fees 3.8

Discipline and Discharge 11.4

Early Registration Priority 4.3 NEW

Graduate Assistantships 6.12

Hazing 10.3

In-Residence Requirements 6.15

Leave of Absence (Faculty and Staff) 12.11

Sexual Misconduct 2.13

Student Code of Conduct 10.4

Student Internships 11.29

Volunteer Workers 11.32

Wellness Release Time 13.25

Estimated adjournment: 5 p.m. The board will recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

TUESDAY, JULY 25

9 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order

Introduction of Student Regent

Pledge to the Flags

Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes of April 24 and 25, 2017, Board of Regents Meeting

Presentation and Board Action on Administrative Items 2 – 5:

2. Election of the President for 2017-2018

3. Election of the General Counsel for 2017-2018

4. Election of the Chief Audit Executive for 2017-2018

5. Election of the Coordinator of Board Affairs for 2017-2018

Presentation and Board Action on Personnel Items 6 – 13:

6. Faculty Appointments

7. Staff Appointments

8. Changes of Status

9. Promotions

10. Tenure

11. Faculty Leave of Absence without Pay

12. Retirements

13. Holiday Schedule for 2017-2018

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 14 – 25):

14. Approval of Core Curriculum Revision

15. Request for Departmental Name Change in the Nelson Rusche College of Business

16. Request to Offer Courses Off-Campus at Collin County Community College, Houston Community College and Lone Star College

17. Intercollegiate Athletic Policies and Procedures Manual Revisions

18. Legal Services – Communications (FCC)

19. Legal Services – Health Law

20. Legal Services – Intellectual Property

21. Legal Services – Immigration

22. Legal Services – Employment

23. Legal Services – Higher Education

24. Legal Services – Sports

25. Approval of Academic and Student Affairs Policy Revisions

Academic Appeals by Students 6.3

Academic Program Review 5.1

Course Fees 3.8

Discipline and Discharge 11.4

Early Registration Priority 4.3 NEW

Graduate Assistantships 6.12

Hazing 10.3

In-Residence Requirements 6.15

Leave of Absence (Faculty and Staff) 12.11

Sexual Misconduct 2.13

Student Code of Conduct 10.4

Student Internships 11.29

Volunteer Workers 11.32

Wellness Release Time 13.25

Building and Grounds Committee (Report and Board Action on Agenda Item 26 – 31):

26. Legal Services – Real Estate

27. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters

28. Approval of the Fiscal Year 2017-2018 Capital Plan

29. Deep East Texas Electric Coop Easement for the Water Well at the SFA Beef Farm

30. Approval of Building and Grounds Policy Revisions

Petitions and Handbills 16.19

Signs and Exhibits 16.24

Use of Amplified Sound on Campus Grounds 16.31

31. Nelson Rusche College of Business Renovation

Finance and Audit Committee (Report and Board Action on Agenda Items 32 – 46):

32. Acknowledge Receipt of Audit Services Report

33. Approval of Annual Audit Plan

34. Adoption of the Fiscal Year 2017-18 Capital Plan Budget

35. Adoption of the Fiscal Year 2017-18 Institutional Operating Budget

36. Information Technology Assessment Contract

37. Approval of Amendment to the SFA Website Content Management System Contract

38. Interagency Contract with the General Land Office for Natural Gas

39. Grant Awards

40. Legal Services – Tax

41. Legal Services – Wills, Trusts and Estates

42. Legal Services – Public Finance and Bond Issuance

43. Legal Services – Financial

44. Approval of Financial Affairs Policy Revisions

Best-Value Procurement 17.1

Ethics 2.6

Fixed Rate Tuition Plan 3.4

Year-end Purchasing 17.24

45. Fundraising Campaign Feasibility Study Final Report by Dini Spheris and Recommendation

46. Revised Budget for Phase I of the Baker Pattillo Student Center Grand Ballroom and Pre-Function Area Renovation

Reports:

President

Upcoming Dates

August Commencement

Legislative Update

Special Session

Regent Appointments

Faculty Senate

Greetings and Introduction

Review of Accomplishments 2016-2017

Strategic Goals for 2017-2018

Faculty Accomplishments

Student Government Association

SGA Retreat

Watermelon Bash

Fall 2017 Goals

ESTIMATED ADJOURNMENT OF BOARD MEETING

(Approximately 10:30 a.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.

An opportunity to preview a performance of the play Stephen F. Austin State University School of Theatre students plan to tour next month at the Edinburgh Festival Fringe in Edinburgh, Scotland, takes place Tuesday night, July 25.

“Closed For Repairs,” written by former SFA student Bobby Britton of Angleton, will be presented at 7:30 p.m. in the Music Recital Hall in the Wright Music Building on campus. Admission is $10 at the door, and proceeds will benefit study abroad opportunities for theatre students.

Britton graduated from SFA in May with a Bachelor of Arts degree and plans to begin graduate studies in the fall at Emerson College in Boston. He describes the selection of his work to be performed at the festival as “a huge honor and a once-in-a-lifetime opportunity.”

Last fall, Britton was working with Angela Bacarisse, professor of design and arts management at SFA, on an independent studies project to write the play. Bacarisse saw the potential in Britton’s writing and encouraged him to work on the script with the idea that it could be a real contender at the Festival Fringe. Having previously attended the festival and toured student productions there, Bacarisse has seen the stories and directing styles that do well.

Britton collaborated with Jackie Rosenfeld, a playwright advisor and theatre instructor at SFA, and Bacarisse, who is now the touring producer of the play, to develop the narrative. Slade Billew, assistant professor of acting and movement in the School of Theatre, was brought in as director. Under his style of directing, which involves more movement-based and physical theatre, the script further evolved and is still changing today.

The festival’s website advertising about the upcoming SFA production describes the play as: “SFA student Bobby Britton’s semi-autobiographical play leads us on a young man’s journey to discover his personal truth in a conservative Texas town. Blending honest dialogue, contemporary songs, and powerful movement, this ensemble-driven piece takes on issues of identity and acceptance in the Bible belt. As the play moves through moments of intense despair and transcendent joy, performers use their bodies and voices to create the world of small town America, exploring the realities of feeling alone in the Lone Star State. The play is intended for mature audiences.”

“The show is about my experience with reparative therapy,” Britton said. “Through therapy sessions, we are able to see flashbacks into this character’s early childhood and some of his relationships with other people that shaped him into who he is today.”

“Personal stories that have both humor and drama do very well at the festival,” Bacarisse said. “I connect Slade’s style of directing with a more European style of performance, as opposed to the American kitchen-sink realism. It will go well with the German and Irish companies and others who will be showing there.”

A group of 19 SFA theatre students and faculty and community members will travel abroad Aug. 1 through 16, and festival performances in Edinburgh are Aug. 4 through 9. The Fringe is considered the largest and most prestigious performing arts festival in the world. SFA theatre students, accompanied by Bacarisse, attended the festival in 2015, and two of those students, seniors Anais Saenz and Jason Trevino, both of Houston, are returning this year.

As a company, the students are responsible for venue rental fees, travel, equipment rental, and publicity and marketing, Bacarisse said. Students house manage, run the lighting and soundboards and stage-manage for their performances.

The students will not see their venue, which is in a Scottish church basement hall, until the day before the show opens, which presents a special challenge, Bacarisse said. But they know it will be the smallest space in which the show has been performed to date.

“That’s one of the things that is good about the experience for students,” Billew said, “in that it more closely mimics the experience of being a touring show. We’ve also talked about working on a new play, and how things will change, as we’re often learning new blocking of new lines very quickly.”

The total cost per student is approximately $5,000, which includes airfare and room and board. Donations are still being accepted to help fund the trip. Various fundraisers, such as Tuesday night’s preview performance, have been conducted to help defray costs.

“We are so grateful for everyone who supports the arts and our students,” Bacarisse said. “Allowing them the opportunity to tour a show, perform abroad and learn more about our global community is a great gift.”

Tax-exempt donations for the trip can be made at sfasu.edu/giving by clicking on the “give online” tab and writing “Scotland trip” for special instructions.

Stephen F. Austin State University will celebrate the grand opening of its newest facility with a ribbon-cutting at 1:30 p.m. Monday, July 24, at 1924 N. University Drive. The building houses SFA’s Residence Life Operations unit, which provides maintenance and upkeep services to SFA residence halls, and University Printing Services, a full-service printing agency serving SFA students, faculty, staff and SFA-affiliated organizations. Following the ceremony, tours of the facility will be offered. Parking is available in the parking lot north of SFA’s Johnson Coliseum, and shuttle service will be provided. For more information, please call (936) 468-2605.