MEDIA ADVISORY
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
July 19, 20 and 21
Meeting 337
The Board of Regents of Stephen F. Austin State University will convene a three-day videoconferencing Board Meeting and Committee Meetings according to the following agenda. To view the videoconference live go to: http://www.sfasu.edu/about-sfa/board-of-regents/meeting-information.
SUNDAY, July 19
2:00 p.m.
CALL TO ORDER IN OPEN SESSION
Welcome and Roll Call
EXECUTIVE SESSION
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
Firewall Audit
Report from chief information officer
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Potential Naming Opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints; EEOC charges; Marcella Cook v. SFASU et al; and Ann Wilder, Ph.D. v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, chief diversity officer, general counsel, chief audit executive, coordinator of board affairs/compliance, vice presidents and the president (Texas Government Code, Section 551.074)
Board Evaluations
OPEN SESSION
At approximately 6:00 p.m. or immediately following the executive session, the board will return to open session.
Estimated adjournment: 6:00 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY VIDEOCONFERENCING BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, July 20
8:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Welcome and Roll Call
Report: SFA Envisioned Strategic Plan Update / New University Model
Open SFA / COVID-19 Update
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 10:15 a.m.)
Presentation and Committee Action on Agenda Items:
Report: Construction Report
17. Music and Boynton Utility System Upgrade
18. Education and General Roof Replacement and Repair
19. Basketball Strength and Conditioning Room Renovation and Equipment Purchase
20. Approval of Building and Grounds Policy Revisions
Kennedy Auditorium 16.14
Use of Amplified Sound on Campus Grounds 16.31
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 10:45 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
Report: Contract Monitoring
21. Acknowledge Receipt of Audit Services Report
22. Annual Audit Plan for 2020-21
ESTIMATED RECESS OF FINANCE AND AUDIT COMMITTEE
(approximately 11:30 p.m.)
The Board of Regents will recess at approximately 11:30 p.m. for lunch. The videoconference meeting will reconvene at approximately 1:00 p.m.
RECONVENE AS MEETING OF FINANCE AND AUDIT COMMITTEE
(This meeting will reconvene at approximately 1:00 p.m.)
23. 2022-23 Legislative Appropriations Request
24. Fiscal Year 2020-21 Institutional Operating Budget
25. Changes in Course Fees
26. Student Online-Only Fee Change
27. Information Technology Services Cloud Software Purchases
28. Computer Purchase and Replacement
29. Classroom Instructional Delivery Upgrades
30. Voluntary Separation Incentive Plan
31. Grant Awards
32. Utilization of Quasi-Endowment Fund
33. Contract Renewal for Navigate Program
34. Contract Review Temporary Suspension Extension
35. Finance and Audit Policy Revisions
Annual Budget Preparation 3.2.
Fixed Rate Tuition Plan 3.4.
Gifts, Prizes and Awards 3.18
Procurement Card 17.11
Property Inventory and Management 17.14
Staff Compensation and Classification 12.2.
Year-End Purchasing 17.24.
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 3:15 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
Report: UPD Racial Profiling Report
13. Curriculum Changes for 2020-21
14. Low Producing Programs
15. Holiday Schedule for 2020-21
16. Approval of Academic and Student Affairs Policy Revisions
Academic Advising for Undergraduate Students 6.2.
Academic Facilities for Non-Academic Activities 16.1.
Course Fees 3.8
Curriculum Reviews, Modifications and Approvals 5.7
Developmental Education and the Texas Success Initiative 5.8.
Hazing 10.3.
Parking and Traffic Regulations 13.14
Part-time Faculty 7.21
Public and Student Health 13.16.
Records Management 2.9.
Reduction in Force of Non-Academic Employees 11.23
Sexual and Gender-Based Discrimination, Violence, Harassment, and Misconduct 2.13.
Student Code of Conduct 10.4.
Student Internships 11.29.
Telecommuting 11.27
Undergraduate Admission and Credits 6.20
Volunteer Workers 11.32.
Wellness Release Time 13.25.
EXECUTIVE SESSION
At approximately 3:45 p.m. or immediately following roll call, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
Firewall Audit
Report from chief information officer
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Potential Naming Opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints; EEOC charges; Marcella Cook v. SFASU et al; and Ann Wilder, Ph.D. v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, chief diversity officer, general counsel, chief audit executive, coordinator of board affairs/compliance, vice presidents and the president (Texas Government Code, Section 551.074)
Board Evaluations
OPEN SESSION
At approximately 6:00 p.m. or immediately following the executive session, the board will return to open session.
Estimated adjournment: 6:00 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY VIDEOCONFERENCING BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, July 21
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Welcome and Roll Call Pledge and Invocation Special Recognitions
General Counsel
Finance and Administration University Advancement
Board Action on Agenda Items 1-6:
1. Approval of Minutes from Meeting 335, April 17-18, 2020 and Meeting 336, June 23, 2020.
2. Election of the General Counsel for 2020-21 (Executive Session Item)
3. Election of the Chief Audit Executive for 2020-21 (Executive Session Item)
4. Election of the President for 2020-21 (Executive Session Item)
5. Election of the Coordinator of Board Affairs/Compliance for 2020-21 (Executive Session Item)
6. Adoption of Board Evaluation (Executive Session Item)
Presentation and Board Action on Personnel Items 7-12:
7. Approval of Staff Appointments
8. Approval of Faculty Appointments
9. Approval of Changes of Status
10. Approval of Faculty Promotions
11. Approval of Faculty Development Leave for 2020-21
12. Approval of Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 13-16)
13. Approval of Curriculum Changes for 2020-21
14. Approval of Low Producing Programs
15. Approval of Holiday Schedule for 2020-21
16. Approval of Academic and Student Affairs Policy Revisions
Academic Advising for Undergraduate Students 6.2.
Academic Facilities for Non-Academic Activities 16.1.
Course Fees 3.8
Curriculum Reviews, Modifications and Approvals 5.7
Developmental Education and the Texas Success Initiative 5.8.
Hazing 10.3.
Parking and Traffic Regulations 13.14
Part-time Faculty 7.21
Public and Student Health 13.16.
Records Management 2.9.
Reduction in Force of Non-Academic Employees 11.23
Sexual and Gender-Based Discrimination, Violence, Harassment, and Misconduct 2.13.
Student Code of Conduct 10.4.
Student Internships 11.29.
Telecommuting 11.27
Undergraduate Admission and Credits 6.20
Volunteer Workers 11.32.
Wellness Release Time 13.25.
Building and Grounds Committee (Report and Board Action on Agenda Items 17-20, 36 and 37)
17. Approval of Music and Boynton Utility System Upgrade
18. Approval of Education and General Roof Replacement and Repair
19. Approval of Basketball Strength and Conditioning Room Renovation and Equipment Purchase
20. Approval of Building and Grounds Policy Revisions
Kennedy Auditorium 16.14
Use of Amplified Sound on Campus Grounds 16.31
36. Approval of Potential Naming Opportunity (Pending Executive Session)
37. Approval of Potential Naming Opportunity (Pending Executive Session)
Finance and Audit Committee (Report and Board Action on Agenda Items 21-34):
21. Approval of Acknowledge Receipt of Audit Services Report
22. Approval of Annual Audit Plan for 2020-21
23. Approval of 2022-23 Legislative Appropriations Request
24. Adoption of the Fiscal Year 2020-21 Institutional Operating Budget
25. Approval of Changes in Course Fees
26. Approval of Student Online-Only Fee Change
27. Approval of Information Technology Services Cloud Software Purchases
28. Approval of Computer Purchase and Replacement
29. Approval of Classroom Instructional Delivery Upgrades
30. Voluntary Separation Incentive Plan
31. Approval of Grant Awards
32. Approval of Utilization of Quasi-Endowment Fund
33. Contract Renewal for Navigate Program
34. Contract Review Temporary Suspension Extension
34. Approval of Financial Affairs Policy Revisions
Annual Budget Preparation 3.2.
Fixed Rate Tuition Plan 3.4.
Gifts, Prizes and Awards 3.18
Procurement Card 17.11
Property Inventory and Management 17.14
Staff Compensation and Classification 12.2.
Year-End Purchasing 17.24.
President Report
Faculty Senate Report
Student Government Association Report
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 12:00 p.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
