The Stephen F. Austin State University Board of Regents will convene a two-day videoconferencing meeting April 17 – 18.
To view the videoconference live, go to http://www.sfasu.edu/about-sfa/board-of-regents/meeting-information.
FRIDAY, April 17
2 p.m. CALL TO ORDER IN OPEN SESSION
Welcome
University COVID-19 Update
EXECUTIVE SESSION – At approximately 3 p.m. or immediately following the update, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
Report from chief information officer
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, NCAA Compliance, Jane SFA-CM Doe v. SFASU; Ann Wilder, Ph.D v. SFASU; USOR Site PRP Group v. Railroad Commission, et al.; and Pamela Clasquin v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, vice presidents and the president (Texas Government Code, Section 551.074)
Estimated adjournment: 6 p.m. The board will recess for the evening with no further action expected.
SATURDAY, April 18
9 a.m. RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Welcome and Roll Call
Legislative Appropriations Request Review
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 10 a.m.)
Presentation and Committee Action on Agenda Items:
Report: Construction Report
13. Approval of Building and Grounds Policy Revisions
Firearms, Explosives and Ammunition 13.9
Training and Certification of University Vehicle Operators 13.23
Vehicle Repair and Maintenance 16.34
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 10:30 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
14. Approval of Acknowledge Receipt of Audit Services Report
Report: Financial Status Update
Report: Contract Monitoring
15. Employee Tuition Assistance Program
16. Summer 2020 Budget
17. Grant Awards Update
18. Finance and Audit Policy Revisions
Best Value Procurement 17.1
Departmental Budgeting and Accounting Responsibility 3.9
Interagency and Interlocal Contracts 17.8
Lumberjack Education Assistance Program 12.5
Payment Card Acceptance and Security 14.8
Procurement Card 17.11
Professional and Consulting Services 17.12
Property Inventory and Management 17.14
Proprietary Purchases 17.15
Purchase of Demonstrator or Used Equipment 17.18 3
Returned Payments 3.27
The Board will recess at approximately noon for lunch. The videoconference meeting will reconvene at approximately 1 p.m.
RECONVENE AS MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
Presentation and Committee Action on Agenda Items:
Report: Title IX Update
11. Curriculum Changes for 2020-21
12. Approval of Academic and Student Affairs Policy Revisions
At-Will Employment 11.2
Course Grades 5.5
Curriculum Reviews Modifications and Approvals 5.7
Drug and Alcohol Testing 11.6
Early Registration Priority 4.3
Electronic Signatures 2.17
Employee Enrolling for Courses 12.4
Employee Terminations and Transfers 11.10
Faculty Compensation 12.6
Graduate Admission 6.17
Graduate Assistantships 6.12
In-Residence Requirement 6.15
Longevity Pay and Hazardous Duty Pay 12.13
Out of State Course Delivery 5.15
Recombinant DNA and/or Infectious Biohazards in Teaching and Research 8.9
Research Enhancement Program 8.11
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Selective Services Registration 11.26
University Website 15.10
COMMITTEE OF THE WHOLE IN OPEN SESSION will convene at approximately 2 p.m. or following the previous committee adjournment.
Installation of Chair-Elect
Board Action on Agenda Items 1 and 2:
Approval of Minutes for January 26-28, 2020 (Meeting 333) and March 20, 2020 (Meeting 334)
Approval of Board of Rules Amendment
Presentation and Board Action on Personnel Items 3-10: 4
3. Approval of Staff Appointments
4. Approval of Faculty Appointments
5. Approval of Changes of Status
6. Approval of Faculty Promotions
7. Approval of Faculty Tenure
8. Approval of Faculty Development Leave for 2020-21
9. Approval of Regents Scholar
10. Approval of Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 and 12)
11. Approval of Curriculum Changes for 2020-21
12. Approval of Academic and Student Affairs Policy Revisions
At-Will Employment 11.2
Course Grades 5.5
Curriculum Reviews Modifications and Approvals 5.7
Drug and Alcohol Testing 11.6
Early Registration Priority 4.3
Electronic Signatures 2.17
Employee Enrolling for Courses 12.4
Employee Terminations and Transfers 11.10
Faculty Compensation 12.6
Graduate Admission 6.17
Graduate Assistantships 6.12
In-Residence Requirement 6.15
Longevity Pay and Hazardous Duty Pay 12.13
Out of State Course Delivery 5.15
Recombinant DNA and/or Infectious Biohazards in Teaching and Research 8.9
Research Enhancement Program 8.11
Selection of Vice Presidents, Athletic Director and Head Coaches 1.8
Selective Services Registration 11.26
University Website 15.10
Building and Grounds Committee (Report and Board Action on Agenda Items 13 and 19)
13. Approval of Building and Grounds Policy Revisions
Firearms, Explosives and Ammunition 13.9
Training and Certification of University Vehicle Operators 13.23
Vehicle Repair and Maintenance 16.34
19. Potential Naming Item (Pending Executive Session) 5
Finance and Audit Committee (Report and Board Action on Agenda Items 14-18):
14. Approval of Acknowledge Receipt of Audit Services Report
15. Approval of Employee Tuition Assistance Program
16. Approval of Summer 2020 Budget
17. Approval of Grant Awards
18. Approval of Financial Affairs Policy Revisions
Best Value Procurement 17.1
Departmental Budgeting and Accounting Responsibility 3.9
Interagency and Interlocal Contracts 17.8
Lumberjack Education Assistance Program 12.5
Payment Card Acceptance and Security 14.8
Procurement Card 17.11
Professional and Consulting Services 17.12
Property Inventory and Management 17.14
Proprietary Purchases 17.15
Purchase of Demonstrator or Used Equipment 17.18
Returned Payments 3.27
President Report
Faculty Senate Report
Student Government Association
Appointment of Board Committees for 2020-21
ESTIMATED ADJOURNMENT OF BOARD MEETING – approximately 4:30 p.m.
Where appropriate and permitted by law, executive sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in open session on matters considered in executive session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, (936) 468-4048.
