Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
January 26, 27 and 28
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, January 26
2:00 p.m.
CALL TO ORDER IN OPEN SESSION
The Board of Regents will tour the Walter Todd Agricultural Research Center. A quorum is expected to be present, but there will be no discussion of public business and no action will be taken. The meeting will reconvene at approximately 3:45 p.m.
EXECUTIVE SESSION
At approximately 3:45 p.m. or immediately following the tour, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
Report from chief information officer
Follow-up Audit of External Information Technology Audits
FERPA Audit – Security
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Open Meetings Act, Health Insurance Billing, NCAA Compliance, Pamela Clasquin v. SFASU, and Jane SFA-CM Doe v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, vice presidents and the president (Texas Government Code, Section 551.074)
COMMITTEE OF THE WHOLE IN OPEN SESSION
(This meeting will convene at approximately 6:30 p.m. or immediately following the previous committee adjournment.)
Estimated adjournment: 6:30 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, January 27
8:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Report Introduction from President
Report from Chief Information Officer and Executive Director of Enrollment Management
Tiger Team Report
Report from Provost and Vice President for Academic Affairs
LAN-CAT Report
Report from Vice President for Finance and Administration
Tuition Models/Incentives
Report from Vice President for University Affairs
Student Housing Programs
Report from Vice President for University Advancement and Director of Athletics
SFA Recognition and Marketing – Duke
Report on SFA Envisioned Strategic Plan Survey
Estimated adjournment of committee of the whole at 11:30 a.m.
The Board of Regents will recess at approximately 11:30 a.m. for lunch. The meeting will reconvene at approximately 1:00 p.m.
RECONVENE BOARD MEETING IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 1 p.m.)
Presentation and Committee Action on Agenda Items:
9. Approval of the Beef Farm Facility Construction Project
10. Approval of the Basketball Practice Facility Project Budget
11. Approval of Building and Grounds Policy Revisions
Austin Building Conference Rooms 16.5
Homer Bryce Stadium and William R. Johnson Coliseum 16.13
Report: Planned Maintenance Report
Report: Construction Report
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 2:00 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
Report: Investment Report – Texas A&M University Investment Officer
12. Approval of Acknowledge Receipt of Audit Services Report
13. Approval of the 2018-19 Annual Financial Report
1. Approval of the SFA Charter School 2018-19 Audited Financial Statements
14. Approval of the Environmental Service Fee
15. Approval to Increase the Recreational Sports Fee
16. Approval of an Undergraduate and Graduate Tuition Differential Fee
17. Approval of Texas Resident Undergraduate FY2021 Fixed-rate Tuition and Fee Plan
18. Approval of the Fixed-rate Tuition and Fee Guaranteed Price Plan
19. Approval of the Tuition and Fees for Registered Nurse to Bachelor of Science Degree in
Nursing
20. Approval of Changes in Course Fees
21. Approval of the Resolution to Acknowledge Review of the Investment Strategy and Policy
22. Approval of the Resolution Approving Financial Institutions and Brokers for Investment Transactions
23. Approval of the Resolution Amending Authorized Texpool Representatives
24. Approval of the Aramark Contract Amendment
25. Approval of FY2020-21 Board Rates
26. Approval of Financial Affairs Policy Revisions
Central Receiving 17.2
Fair Labor Standards 11.14
Gifts, Loans, Endowments and Bequests 3.17
Investments 3.21
Investments – Endowment Funds 3.20
Prompt Payment to Vendors 17.13
Property Liability 16.22
Proprietary Purchases 17.15
Purchase of Surplus Property 17.17
Safe and Vault Combinations 14.9
Student Fiscal Appeals 6.19
27. Approval of Grant Awards
Report: Grants Update Report
Report: Contract Monitoring Report
RECESS TO COMMITTEE OF THE WHOLE
Board Action on Agenda Item 1:
1. Approval of the SFA Charter School 2018-19 Audited Financial Statements
RECONVENE AS MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 3:30 p.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
7. Approval of James I. Perkins College of Education Unit Naming
8. Approval of Academic and Student Affairs Policy Revisions
Administrative Evaluation of Adjunct Faculty Performance 7.5
Aids and HIV 13.1
Animals on University Property 13.2
Annual Disclosure of Crime Statistics 13.3
Curriculum Reviews, Modifications and Approval 5.7
Disposition of Abandoned Personal Property 13.6
Distinguished Guests 2.16
Doctoral Students: Allowable Credit Hours and Completion Times 6.11
Faculty Development Leaves 12.7
Faculty Disagreements 7.25
Faculty Merit Pay 7.6
Library Faculty 7.17
Part-time Faculty 7.21
Performance Review of Officers Reporting to the Provost and Vice President of Academic Affairs 4.8
Professional Educators Council 5.16
Purchased Instructor-Generated Materials 7.16
Student Academic Dishonesty 4.1
Student Evaluation of Instruction 7.27
Student Media 10.8
Student Organization Risk Management Training 10.10
Student Service Fee Allocations 10.11
Student Travel 10.12
Substantive Change 4.10
EXECUTIVE SESSION
At approximately 4:00 p.m. or immediately following the previous committee, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
Report from chief information officer
Follow-up Audit of External Information Technology Audits
FERPA Audit – Security
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Open Meetings Act, Health Insurance Billing, NCAA Compliance, Pamela Clasquin v. SFASU, and Jane SFA-CM Doe v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, vice presidents and the president (Texas Government Code, Section 551.074)
COMMITTEE OF THE WHOLE IN OPEN SESSION
(This meeting will convene at approximately 6:00 p.m. or immediately following the previous committee adjournment.)
Estimated adjournment 6:00 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, January 28, 2020
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Pledge to the Flags and Invocation
Special Recognitions
Board Action on Agenda Item 2:
2. Approval of Minutes for October 27-28, 2019 (Meeting 331) and November 22, 2019 (Meeting 332)
Presentation and Board Action on Personnel Items 3-6:
3. Staff Appointments
4. Faculty Appointments
5. Changes of Status
6. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7-8)
7. Approval of James I. Perkins College of Education Unit Naming
8. Approval of Academic and Student Affairs Policy Revisions
Administrative Evaluation of Adjunct Faculty Performance 7.5
Aids and HIV 13.1
Animals on University Property 13.2
Annual Disclosure of Crime Statistics 13.3
Curriculum Reviews, Modifications and Approval 5.7
Disposition of Abandoned Personal Property 13.6
Distinguished Guests 2.16
Doctoral Students: Allowable Credit Hours and Completion Times 6.11
Faculty Development Leaves 12.7
Faculty Disagreements 7.25
Faculty Merit Pay 7.6
Library Faculty 7.17
Part-time Faculty 7.21
Performance Review of Officers Reporting to the Provost and Vice President of Academic Affairs 4.8
Professional Educators Council 5.16
Purchased Instructor-Generated Materials 7.16
Student Academic Dishonesty 4.1
Student Evaluation of Instruction 7.27
Student Media 10.8
Student Organization Risk Management Training 10.10
Student Service Fee Allocations 10.11
Student Travel 10.12
Substantive Change 4.10
Building and Grounds Committee (Report and Board Action on Agenda Items 9-11, 28-31)
9. Approval of the Beef Farm Facility Project
10. Approval of the Basketball Practice Facility Project Budget
11. Approval of Building and Grounds Policy Revisions
Austin Building Conference Rooms 16.5
Homer Bryce Stadium and William R. Johnson Coliseum 16.13
28. Potential Naming Item – Pending Executive Session
29. Potential Naming Item – Pending Executive Session
30. Potential Naming Item – Pending Executive Session
31. Potential Naming Item – Pending Executive Session
Finance and Audit Committee (Report and Board Action on Agenda Items 12-27):
12. Approval of Acknowledge Receipt of Audit Services Report
Military Science Departmental Audit
Business Communication and Legal Studies Departmental Audit
FERPA Audit
Medical Billing Audit
NCAA 08/31/19 Financial Statement Agreed Upon Procedures Report
Bursar Cash Count
Follow-Up Audit of External Information Technology Audits
Internal Projects
13. Approval of the 2018-19 Annual Financial Report
14. Approval of the Environmental Service Fee
15. Approval to Increase the Recreational Sports Fee
16. Approval of an Undergraduate and Graduate Tuition Differential Fee
17. Approval of the Texas Resident Undergraduate FY2021 Fixed-rate Tuition and Fee Plan
18. Approval of the Fixed-rate Tuition and Fees Guaranteed Price Plan
19. Approval of the Tuition and Fees for Registered Nurse to Bachelor of Science Degree in Nursing
20. Approval of Changes in Course Fees
21. Approval of the Resolution to Acknowledge Review of the Investment Strategy and Policy
22. Approval of the Resolution Approving Financial Institutions and Brokers for Investment Transactions
23. Approval of the Resolution Amending Authorized Texpool Representatives
24. Approval of Aramark Contract Amendment
25. Approval of FY2020-21 Board Rates
26. Approval of Financial Affairs Policy Revisions
Central Receiving 17.2
Fair Labor Standards 11.14
Gifts, Loans, Endowments and Bequests 3.17
Investments 3.21
Investments – Endowment Funds 3.20
Prompt Payment to Vendors 17.13
Property Liability 16.22
Proprietary Purchases 17.15
Purchase of Surplus Property 17.17
Safe and Vault Combinations 14.9
Student Fiscal Appeals 6.19
27. Approval of Grant Awards
President’s Report
Change in reporting lines
Financial Aid Leveraging
Community College tour
Recent Presentations
Faculty Salary Study
Faculty Senate Report
Faculty Senate updated on SFA Budget
Faculty accomplishments since October board meeting
Upcoming non-tenure track amendment to Faculty Senate Constitution
Investigating no-test option
Student Government Association
Fall Accomplishments
Spring Goals
Environmental Services Fee
Intercollegiate Athletic Advisory Committee Report
Nominating Committee and Election of Board Officers 2020-2021
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 11:00 a.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
