O P E N M E E T I N G N O T I C E
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
January 30 and 31, 2012
Meeting 273
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, January 30, 2012
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
Presentation by Texas Higher Education Commissioner Raymund A. Paredes, Ph.D.
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(This meeting will convene at approximately 9:00 a.m.)
Presentation and Committee Action on Agenda Items 10, 11 and 13:
10. Approval of the SFA 2020 Campus Master Plan
11. Soccer Field Drainage Project Increase
13. Building and Grounds Policy Revisions
Asbestos Removal (D-5)
Kennedy Auditorium (B-16)
Siemens Update on Energy Conservation Project
Current Construction Report
The board will recess for lunch at approximately 12 noon. Following lunch, board members will visit the newly renovated radio and television studios. A quorum is expected to be present, but no action will be taken. The board meetings will resume at approximately 2:00 p.m.
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 2:00 p.m. or following previous committee adjournment.)
Investment Report
Audit Report
Charter School Financial Audit
National Collegiate Athletic Association Compliance Review
Orientation Audit
Residence Life Audit
State Auditor’s Office Audits
Update on Audit Plan
Presentation and Committee Action on Agenda Items 14 – 19:
14. Approval of the Fiscal Year 2010-11 Annual Financial Report
15. Approval of the SFA Charter School 2010-11 Audited Financial Statements
16. Resolution to Acknowledge Review of Investment Policy and Strategy
17. Resolution to Approve Qualified Financial Institutions and Investment Brokers
18. Grant Awards
19. Financial Affairs Policy Revisions
Best Value Procurement (C-7)
Cellular Telephones and Wireless Communication Devices (F-21)
Gifts, Loans, Endowments and Bequests (C-16)
Historically Underutilized Businesses (C-16.5)
Investments (C-41)
Investments-Endowment Funds (C-41.A)
Professional and Consulting Services (C-45)
Purchases from Employees (C-27)
Purchasing Ethics and Confidentiality (C-33)
Request to Establish an Account (C-34)
Special Purchases (C-36)
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will follow the adjournment of the previous committee meeting at approximately 3:00 p.m.)
Academic Affairs Report
Academic Partnership
Columbia Center
Mobile Device Security
IT Disaster Recovery Plan
Enrollment Update
Student Affairs Report
Departmental Highlights
Website Policy Update
Presentation and Committee Action on Agenda Items 7 – 9:
7. Request from College of Liberal and Applied Arts: Changes for Division of Communication and Contemporary Culture
8. Multi-Year Agreement Extension for Use of AlcoholEDU®
9. Academic and Student Affairs Policy Revisions
Academic Promotion (E-3A)
Access to University Records (D-1)
Awarding Academic Credit for Noncollegiate Sponsored Instruction (A-52)
Computing Software Copyright (D-43)
Dead Week (A-15)
Discipline and Discharge (E-11)
Disposition of Abandoned Personal Property (D-9)
Duties and Responsibilities of Offices Reporting to the Provost (E-13A)
Emergencies (F-10)
Employee Training (E-64)
Employment of Persons with Criminal History (E-19)
Family and Medical Leave (E-58)
Financial Aid Code of Conduct (D-53)
Honorary Degree (D-18)
Illicit Drugs and Alcohol Abuse (D-19)
Insurance and Other Benefits (E-28)
Overtime and Additional Compensation (E-36)
Records Management (D-28)
Retirement Programs (E-43)
Security Sensitive Positions (E-44)
Temporary Employment (E-49)
EXECUTIVE SESSION
At approximately 4:00 p.m. or immediately following the prior committee meeting, the board will move to executive session for consideration of the following items:
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to football coaches, vice presidents and the president. (551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Water Well for the SFA Gardens
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers including but not limited to reported complaints, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo, Vice-President Richard Berry, Dean of Fine Arts A.C. Himes, former Director of School of Art Scott Robinson, and Unnamed Others, Jacob Duffee v. Baker Pattillo, Jane Wilcox, Steve Westbrook, and Marc Cossich, environmental compliance peer audit, and intellectual property. (551.071)
Estimated adjournment: 5:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, JANUARY 31, 2012
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
- Approval of Board Minutes from October 17 and 18, 2011 and December 17, 2011
Presentation and Board Action on Personnel Agenda Items 2 – 6:
- Approval of Faculty Appointments for 2011-2012
- Approval of Staff Appointments for 2011-2012
- Approval of Changes of Status for 2011-2012
- Promotions
- Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 7 – 9):
7. Request from College of Liberal and Applied Arts: Changes for Division of Communication and Contemporary Culture
8. Multi-Year Agreement Extension for Use of AlcoholEDU®
9. Academic and Student Affairs Policy Revisions
Academic Promotion (E-3A)
Access to University Records (D-1)
Awarding Academic Credit for Noncollegiate Sponsored Instruction (A-52)
Computing Software Copyright (D-43)
Dead Week (A-15)
Discipline and Discharge (E-11)
Disposition of Abandoned Personal Property (D-9)
Duties and Responsibilities of Offices Reporting to the Provost (E-13A)
Emergencies (F-10)
Employee Training (E-64)
Employment of Persons with Criminal History (E-19)
Family and Medical Leave (E-58)
Financial Aid Code of Conduct (D-53)
Honorary Degree (D-18)
Illicit Drugs and Alcohol Abuse (D-19)
Insurance and Other Benefits (E-28)
Overtime and Additional Compensation (E-36)
Records Management (D-28)
Retirement Programs (E-43)
Security Sensitive Positions (E-44)
Temporary Employment (E-49)
Building and Grounds Committee (Report and Action on Agenda Items 10 – 13):
10. Approval of the SFA 2020 Campus Master Plan
11. Soccer Field Drainage Project Increase
12. Water Well for the SFA Gardens (Executive Session Item)
13. Building and Grounds Policy Revisions
Asbestos Removal (D-5)
Kennedy Auditorium (B-16)
Finance and Audit Committee (Report and Action on Agenda Items 14 – 19):
14. Approval of the Fiscal Year 2010-11 Annual Financial Report
15. Approval of the SFA Charter School 2010-11 Audited Financial Statements
16. Resolution to Acknowledge Review of Investment Policy and Strategy
17. Resolution to Approve Qualified Financial Institutions and Investment Brokers
18. Grant Awards
19. Financial Affairs Policy Revisions
Best Value Procurement (C-7)
Cellular Telephones and Wireless Communication Devices (F-21)
Gifts, Loans, Endowments and Bequests (C-16)
Historically Underutilized Businesses (C-16.5)
Investments (C-41)
Investments-Endowment Funds (C-41.A)
Professional and Consulting Services (C-45)
Purchases from Employees (C-27)
Purchasing Ethics and Confidentiality (C-33)
Request to Establish an Account (C-34)
Special Purchases (C-36)
Reports:
President
Upcoming Dates
London Band Trip
University Systems
Tuition and Fees
Master Plan Testimony
Audit Report
Charter School Financial Audit
National Collegiate Athletic Association Compliance Review
Orientation Audit
Residence Life Audit
State Auditor’s Office Audits
Update on Audit Plan
Faculty Senate
Academic Excellence
Student Government
Archie McDonald Speaker’s Series
Veteran’s Center Progress
2012 Big Idea Winner
Lone Star Legislative Summit (SGA Involvement)
Sustainability Initiative/Water Fountain Retrofits
Report from Nominating Committee and Election of 2012 Officers
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
