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OPEN MEETING NOTICE

Stephen F. Austin State University

Board of Regents Board Meeting and Committee Meetings Nacogdoches, Texas

April 28 – 30, 2019

Meeting 325

Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:

SUNDAY, April 28, 2019

2:30 p.m.

CALL TO ORDER IN OPEN SESSION

EXECUTIVE SESSION

The board will move to executive session for consideration of the following items:

Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)

· Report from chief information officer

· TAC 202 Information Security Audit

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

· Possible Naming Opportunities

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the men’s head basketball coach, the women’s head basketball coach, the vice presidents and the president (Texas Government Code, Section 551.074)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints; evaluations; intellectual property; Geralyn Franklin v. SFASU; Pamela Clasquin v. SFASU; and John Doe v. SFASU, et al. (Texas Government Code, Section 551.071)

Estimated adjournment 6 p.m. The board will recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

MONDAY, April 29, 2019

8 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(Scheduled at approximately 8 a.m.)

Presentation and Committee Action on Agenda Items:

11. Parking Lot Construction

26. Oncor Electric and Centerpoint Energy Easements

12. Approval of Building and Grounds Policy Revisions

Campus Programs for Minors 13.5

Skating and Skateboarding 13.20

Report: Current Construction and Planned Maintenance

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 8:30 a.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items:

13. Acknowledge Receipt of Audit Services Report

14. Adoption of Fiscal Year 2018-19 Summer Budget

15. Changes in Course Fees for FY 2019-20

16. Mobile Suite Units

17. Bookstore Contract Renewal

18. Contract Extension for Watermark Insight, LLC Livetext E-Portfolio Hosted Service

19. Contract for Watermark Insight LLC Livetext Hosted Service

20. Student Printing Solution

21. University Band Storage and Transport Truck

22. Grant Awards

23. Approval of Financial Affairs Policy Revisions

Discretionary Use of University Funds 3.10

Distribution of Payroll 12.3

Gifts, Loans, Endowments and Bequests 3.17

Institutional Reserves Fund 3.19

Items Requiring Board of Regents Approval 1.4

Moving Expenses 3.23

Payment Card Acceptance and Security 14.8

Report: Contract Monitoring Report

Report: Marketing Update

24. Approval of the 2019-20 Marketing Campaign Contract

Estimated adjournment of committee at 11:30 a.m.

The Board of Regents will recess at approximately 11:30 a.m. for lunch, followed by naming ceremonies at the Mathematical Sciences Building and the ROTC obstacle course. A quorum is expected to be present but no action will be taken. The meeting will reconvene at approximately 3:30 p.m.

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately 3:30 p.m. or following the previous committee or events.)

Presentation and Committee Action on Agenda Items:

9. Curriculum Changes for 2019-20

10. Approval of Academic and Student Affairs Policy Revisions

Academic Accommodation for Students with Disabilities 6.1

Administrative Systems Software Changes 16.2

Email for University Communications 15.1

Emergency Operations Plan 13.8

Employee Enrolling for Courses 12.4

Family and Medical Leave 12.9

Financial Conflicts of Interest in Sponsored Activities 8.2

Grievance and Appeals 11.15

Guest Speaker 16.12

Interlibrary Loan 4.11.1

Library Borrowing 4.11.2

Misconduct in Federally Funded Research 8.7

New Employee Orientation 11.17

News Releases 15.3

Parking and Traffic Regulations 13.14

Reproduction of Copyrighted Works by Educators and Librarians 9.2

Small-Size Classes 7.26

University Letterhead 15.5

University Publications 15.8

Report: Enrollment Management

Report: Accreditation/Quality Enhancement Program (QEP) Update

Estimated adjournment 4:30 p.m. The board will recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

Tuesday, April 30, 2018

9 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order

Pledge to the Flags and Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes for January 27-29, 2019; February 22, 2019; and April 8, 2019, Board of Regents Meetings

Presentation and Board Action on Personnel Items 2 – 8:

2. Faculty Appointments

3. Staff Appointments

4. Changes of Status

5. Promotions

6. Tenure

7. Faculty Development Leave

8. Retirements

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 9 – 10):

9. Curriculum Changes for 2018-19

10. Approval of Academic and Student Affairs Policy Revisions

Academic Accommodation for Students with Disabilities 6.1

Administrative Systems Software Changes 16.2

Email for University Communications 15.1

Emergency Operations Plan 13.8

Employee Enrolling for Courses 12.4

Family and Medical Leave 12.9

Financial Conflicts of Interest in Sponsored Activities 8.2

Grievance and Appeals 11.15

Guest Speakers 16.12

Interlibrary Loan 4.11.1

Library Borrowing 4.11.2

Misconduct in Federally Funded Research 8.7

New Employee Orientation 11.17

News Releases 15.3

Parking and Traffic Regulations 13.14

Reproduction of Copyrighted Works by Educators and Librarians 9.2

Small-Size Classes 7.26

University Letterhead 15.5

University Publications 15.8

Building and Grounds Committee (Report and Board Action on Agenda Items 11, 26 and 12):

11. Parking Lot Construction

26. Oncor Electric and Centerpoint Energy Easements

12. Approval of Building and Grounds Policy Revisions

Campus Programs for Minors 13.5

Skating and Skateboarding 13.20

Finance and Audit Committee (Report and Board Action on Agenda Items 13 – 24):

13. Acknowledge Receipt of Audit Services Report

14. Adoption of Fiscal Year 2018-19 Summer Budget

15. Changes in Course Fees for FY 2019-20

16. Mobile Suite Units

17. Bookstore Contract Renewal

18. Contract Extension for Watermark Insight, LLC LiveText E-Portfolio Hosted Service

19. Contract for Watermark Insight, LLC Livetext Hosted Service

20. Student Printing Solution

21. University Band Storage and Transport Truck

22. Grant Awards

23. Approval of Financial Affairs Policy Revisions

Discretionary Use of University Funds 3.10

Distribution of Payroll 12.3

Gifts, Loans, Endowments and Bequests 3.17

Institutional Reserves Fund 3.19

Items Requiring Board of Regents Approval 1.4

Moving Expenses 3.23

Payment Card Acceptance and Security 14.8

24. Approval of the 2018-19 Marketing Campaign Contract

Presentation and Board Action on Agenda Item 25:

25. Adoption of Revisions to the Board Rules and Regulations

Reports:

Nacogdoches-SFA Joint Economic Development Committee

President

· Spring Update

· Upcoming Events and Dates

· Update on Legislative Session

· Capital Campaign

· SFA Envisioned Strategic Plan

Faculty Senate

· Faculty Senate Activities and Academic Year in Review

· Faculty Accomplishments

Student Government Association

· SGA Elections Results

· Introduction of President-Elect

· Spring Accomplishments

· Appreciation and Recognition

Appointment of Board of Regents Committees for 2019-2020

ESTIMATED ADJOURNMENT OF BOARD MEETING

(approximately 11 a.m.)

The Stephen F. Austin State University School of Art and the Friends of the Visual Arts will present a free, one-night screening of the documentary “Alive and Kicking” at 7 p.m. Friday, May 3, in The Cole Art Center @ The Old Opera House in downtown Nacogdoches.

Directed by Susan Glatzer, “Alive and Kicking” is a feature-length documentary that takes an inside glance into the culture of swing dancing and the characters who make it special. It explores the culture surrounding swing dance from the emergence of the Lindy Hop to the modern-day international phenomenon. The film looks at the lives of the swing dancers themselves to find their personal stories and why this dance fills them with joy, according to information at http://aliveandkickingfilm.com.

Run time is 88 minutes.

This screening is part of the School of Art’s monthly Friday Film Series and is sponsored in part by William Arscott, Nacogdoches Film Festival, Karon Gillespie, Mike Mollot, David Kulhavy, John and Kristen Heath, Galleria Z, Jill Carrington, Jean Stephens, Jim and Mary Neal, Richard Orton, Nacogdoches Junior Forum and Main Street Nacogdoches.

The Cole Art Center is located at 329 E. Main St. For more information, call (936) 468-1131.