OPEN MEETING NOTICE
Stephen F. Austin State University Board of Regents
Board Meeting and Committee Meetings
July 24 – 26 in Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, JULY 24
2 p.m. CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
The board will immediately move to executive session for consideration of the following items:
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to the policy review process, reported complaints and claims, OCR and EEOC complaints, Title IX, and Timothy Dugger v. SFASU (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the head women’s basketball coach, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
• Texas Administrative Code Section 202 Information Security Audit
• Update from chief information officer
Estimated adjournment at 5 p.m. The board will reconvene in open session and recess for the evening with no action expected.
MONDAY, JULY 25
8 a.m. CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
Presentation and Committee Action on Agenda Items 18 – 21:
18. Legal Services – Real Estate
19. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters
20. Approval of the Fiscal Year 2016-17 Capital Plan
21. Approval of Building and Grounds Policy Revisions
Assembly and Demonstrations 16.4
Camp and Conference Reservations 16.7
Fire and Life Safety 13.24
Report: Current Construction
Report: Kirksey Architects
FINANCE AND AUDIT COMMITTEE MEETING will convene at approximately 9:30 a.m. or following the previous committee.
Report: Senate Bill 20
Presentation and Committee Action on Agenda Items 22 – 35:
22. Acknowledge Receipt of Audit Services Report
23. Approval of Annual Audit Plan
24. Adoption of the Fiscal Year 2016-17 Capital Plan Budget
25. Adoption of the Fiscal Year 2016-17 Institutional Operating Budget
26. Approval to Submit the FY 2018-19 Legislative Appropriation Request
27. Information Technology Services Capital Fund
28. Network Infrastructure
29. Bond Refunding, Refinancing and Issuance Resolution
30. Grant Awards
31. Legal Services – Tax
32. Legal Services – Wills, Trusts and Estates
33. Legal Services – Public Finance and Bond Issuance
34. Legal Services – Financial
35. Approval of Financial Affairs Policy Revisions
Agency Accounts 3.1
Compliance 2.12 (New)
Interagency and Interlocal Contracts 17.8
Interdepartmental Transfers (IDT) 17.9
Vendor Protests 16.36
Report: Fair Labor Standards Act
Report: Bond Financing
Report: Richards Carlberg
Report: Feasibility Study Regarding Comprehensive Campaign
ACADEMIC AND STUDENT AFFAIRS COMMITTEE MEETING will convene at approximately 11 a.m. or following the previous committee adjournment.
Presentation and Committee Action on Agenda Items 11 – 17:
11. Intercollegiate Athletic Policies and Procedures Manual Revisions
12. Legal Services – Federal Communications Commission (FCC)
13. Legal Services – Health Law
14. Legal Services – Intellectual Property
15. Legal Services – Immigration
16. Master of Arts Degree in Professional Counseling
17. Approval of Academic and Student Affairs Policy Revisions
Academic Promotion 7.4
Administrative Evaluation of Faculty Performance and Consideration for Merit Pay 7.6
Compliance with the Americans with Disabilities Act and the ADA Amendments Act 2.5
Computer System Access 14.3
Distance Education Faculty Competencies and Compensation 7.9
Dual Employment 11.7
Electronic Accessibility 16.9
Emergency Operations Plan 13.8
Intellectual Property 9.4
Intellectual Property Rights for Distance Education 9.5 (To be deleted)
Missing Student Notification 13.13
Policy Development and Format 1.6
Post-tenure Review 7.22
Reasonable Workplace Accommodations for Disabilities 11.22
Sexual Misconduct 2.13
Student Code of Conduct 10.4
Students Displaying Serious Psychological Issues 10.13
Tenure 7.29
Transfer Admission and Credits 6.20
Report: Enrollment Action
Report: Student Success Center
The board will recess for lunch at noon, and a tour of the Burke Center will follow at 1:30 p.m. A quorum is expected to attend by no action will be taken. The meeting will reconvene at approximately 3 p.m.
EXECUTIVE SESSION at approximately 3 p.m. or immediately following the prior meeting, for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)
• Update from chief information officer
• Texas Administrative Code Section 202 Information Security Audit
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the head women’s basketball coach, the athletic director, the general counsel, the chief audit executive, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to the policy review process, reported complaints and claims, OCR and EEOC complaints, Title IX, and Timothy Dugger v. SFASU (Texas Government Code, Section 551.071)
Estimated adjournment: 5 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
TUESDAY, JULY 26
9 a.m. RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes of April 8, 11 and 12, 2016, and June 13, 2016, Board of Regents Meetings
Presentation and Board Action on Administrative Items 2 – 5:
2. Election of the President for 2016-2017
3. Election of the General Counsel for 2016-2017
4. Election of the Chief Audit Executive for 2016-2017
5. Election of the Coordinator of Board Affairs for 2016-2017
Presentation and Board Action on Personnel Items 6 – 10:
6. Faculty Appointments
7. Staff Appointments
8. Changes of Status
9. Retirements
10. Holiday Schedule for 2016-2017
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 11 – 17):
11. Intercollegiate Athletic Policies and Procedures Manual Revisions
12. Legal Services – Federal Communications Commission (FCC)
13. Legal Services – Health Law
14. Legal Services – Intellectual Property
15. Legal Services – Immigration
16. Master of Arts Degree in Professional Counseling
17. Approval of Academic and Student Affairs Policy Revisions
Academic Promotion 7.4
Administrative Evaluation of Faculty Performance and Consideration for Merit Pay 7.6
Compliance with the Americans with Disabilities Act and the ADA Amendments Act 2.5
Computer System Access 14.3
Distance Education Faculty Competencies and Compensation 7.9
Dual Employment 11.7
Electronic Accessibility 16.9
Emergency Operations Plan 13.8
Intellectual Property 9.4
Intellectual Property Rights for Distance Education 9.5 (To be deleted)
Missing Student Notification 13.13
Policy Development and Format 1.6
Post-tenure Review 7.22
Reasonable Workplace Accommodations for Disabilities 11.22
Sexual Misconduct 2.13
Student Code of Conduct 10.4
Students Displaying Serious Psychological Issues 10.13
Tenure 7.29
Transfer Admission and Credits 6.20
Building and Grounds Committee (Report and Board Action on Agenda Item 18 – 21):
18. Legal Services – Real Estate
19. Legal Services – Oil and Gas, Mineral Interests, and/or Utilities Matters
20. Approval of the Fiscal Year 2016-2017 Capital Plan
21. Approval of Building and Grounds Policy Revisions
Assembly and Demonstrations 16.4
Camp and Conference Reservations 16.7
Fire and Life Safety 13.24
Finance and Audit Committee (Report and Board Action on Agenda Items 22 – 35):
22. Acknowledge Receipt of Audit Services Report
23. Approval of Annual Audit Plan
24. Adoption of the Fiscal Year 2016-17 Capital Plan Budget
25. Adoption of the Fiscal Year 2016-17 Institutional Operating Budget
26. Approval to Submit the FY 2018-19 Legislative Appropriation Request
27. Information Technology Services Capital Fund
28. Network Infrastructure
29. Bond Refunding, Refinancing and Issuance Resolution
30. Grant Awards
31. Legal Services – Tax
32. Legal Services – Wills, Trusts and Estates
33. Legal Services – Public Finance and Bond Issuance
34. Legal Services – Financial
35. Approval of Financial Affairs Policy Revisions
Agency Accounts 3.1
Compliance 2.12 (New)
Interagency and Interlocal Contracts 17.8
Interdepartmental Transfers (IDT) 17.9
Vendor Protests 16.36
Reports:
President
Upcoming Dates
Carillon Bells
Campus Carry
Tobacco Free Campus
2016 East Texas Regional 60x30TX Workshop
Paint the Town Purple
August Commencement
Faculty Senate
Introductions
Faculty Senate Activities – Late Spring 2016
Summer Preparations for 2016-17 Session
Faculty Accomplishments
Student Government Association
Introduction
Goals for 2016-17
Athletics Fee
11 a.m. ESTIMATED ADJOURNMENT OF BOARD MEETING
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
