OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings Nacogdoches, Texas
April 28 – 30, 2019
Meeting 325
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a three-day Board Meeting and Committee Meetings according to the following agenda:
SUNDAY, April 28, 2019
2:30 p.m.
CALL TO ORDER IN OPEN SESSION
EXECUTIVE SESSION
The board will move to executive session for consideration of the following items:
Deliberations Regarding Security Devices or Security Audits (Texas Government Code, Section 551.076)
· Report from chief information officer
· TAC 202 Information Security Audit
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
· Possible Naming Opportunities
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the men’s head basketball coach, the women’s head basketball coach, the vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints; evaluations; intellectual property; Geralyn Franklin v. SFASU; Pamela Clasquin v. SFASU; and John Doe v. SFASU, et al. (Texas Government Code, Section 551.071)
Estimated adjournment 6 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
MONDAY, April 29, 2019
8 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled at approximately 8 a.m.)
Presentation and Committee Action on Agenda Items:
11. Parking Lot Construction
26. Oncor Electric and Centerpoint Energy Easements
12. Approval of Building and Grounds Policy Revisions
Campus Programs for Minors 13.5
Skating and Skateboarding 13.20
Report: Current Construction and Planned Maintenance
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(This meeting will convene at approximately 8:30 a.m. or following the previous committee.)
Presentation and Committee Action on Agenda Items:
13. Acknowledge Receipt of Audit Services Report
14. Adoption of Fiscal Year 2018-19 Summer Budget
15. Changes in Course Fees for FY 2019-20
16. Mobile Suite Units
17. Bookstore Contract Renewal
18. Contract Extension for Watermark Insight, LLC Livetext E-Portfolio Hosted Service
19. Contract for Watermark Insight LLC Livetext Hosted Service
20. Student Printing Solution
21. University Band Storage and Transport Truck
22. Grant Awards
23. Approval of Financial Affairs Policy Revisions
Discretionary Use of University Funds 3.10
Distribution of Payroll 12.3
Gifts, Loans, Endowments and Bequests 3.17
Institutional Reserves Fund 3.19
Items Requiring Board of Regents Approval 1.4
Moving Expenses 3.23
Payment Card Acceptance and Security 14.8
Report: Contract Monitoring Report
Report: Marketing Update
24. Approval of the 2019-20 Marketing Campaign Contract
Estimated adjournment of committee at 11:30 a.m.
The Board of Regents will recess at approximately 11:30 a.m. for lunch, followed by naming ceremonies at the Mathematical Sciences Building and the ROTC obstacle course. A quorum is expected to be present but no action will be taken. The meeting will reconvene at approximately 3:30 p.m.
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 3:30 p.m. or following the previous committee or events.)
Presentation and Committee Action on Agenda Items:
9. Curriculum Changes for 2019-20
10. Approval of Academic and Student Affairs Policy Revisions
Academic Accommodation for Students with Disabilities 6.1
Administrative Systems Software Changes 16.2
Email for University Communications 15.1
Emergency Operations Plan 13.8
Employee Enrolling for Courses 12.4
Family and Medical Leave 12.9
Financial Conflicts of Interest in Sponsored Activities 8.2
Grievance and Appeals 11.15
Guest Speaker 16.12
Interlibrary Loan 4.11.1
Library Borrowing 4.11.2
Misconduct in Federally Funded Research 8.7
New Employee Orientation 11.17
News Releases 15.3
Parking and Traffic Regulations 13.14
Reproduction of Copyrighted Works by Educators and Librarians 9.2
Small-Size Classes 7.26
University Letterhead 15.5
University Publications 15.8
Report: Enrollment Management
Report: Accreditation/Quality Enhancement Program (QEP) Update
Estimated adjournment 4:30 p.m. The board will recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A THREE-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
Tuesday, April 30, 2018
9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Pledge to the Flags and Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Minutes for January 27-29, 2019; February 22, 2019; and April 8, 2019, Board of Regents Meetings
Presentation and Board Action on Personnel Items 2 – 8:
2. Faculty Appointments
3. Staff Appointments
4. Changes of Status
5. Promotions
6. Tenure
7. Faculty Development Leave
8. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Items 9 – 10):
9. Curriculum Changes for 2018-19
10. Approval of Academic and Student Affairs Policy Revisions
Academic Accommodation for Students with Disabilities 6.1
Administrative Systems Software Changes 16.2
Email for University Communications 15.1
Emergency Operations Plan 13.8
Employee Enrolling for Courses 12.4
Family and Medical Leave 12.9
Financial Conflicts of Interest in Sponsored Activities 8.2
Grievance and Appeals 11.15
Guest Speakers 16.12
Interlibrary Loan 4.11.1
Library Borrowing 4.11.2
Misconduct in Federally Funded Research 8.7
New Employee Orientation 11.17
News Releases 15.3
Parking and Traffic Regulations 13.14
Reproduction of Copyrighted Works by Educators and Librarians 9.2
Small-Size Classes 7.26
University Letterhead 15.5
University Publications 15.8
Building and Grounds Committee (Report and Board Action on Agenda Items 11, 26 and 12):
11. Parking Lot Construction
26. Oncor Electric and Centerpoint Energy Easements
12. Approval of Building and Grounds Policy Revisions
Campus Programs for Minors 13.5
Skating and Skateboarding 13.20
Finance and Audit Committee (Report and Board Action on Agenda Items 13 – 24):
13. Acknowledge Receipt of Audit Services Report
14. Adoption of Fiscal Year 2018-19 Summer Budget
15. Changes in Course Fees for FY 2019-20
16. Mobile Suite Units
17. Bookstore Contract Renewal
18. Contract Extension for Watermark Insight, LLC LiveText E-Portfolio Hosted Service
19. Contract for Watermark Insight, LLC Livetext Hosted Service
20. Student Printing Solution
21. University Band Storage and Transport Truck
22. Grant Awards
23. Approval of Financial Affairs Policy Revisions
Discretionary Use of University Funds 3.10
Distribution of Payroll 12.3
Gifts, Loans, Endowments and Bequests 3.17
Institutional Reserves Fund 3.19
Items Requiring Board of Regents Approval 1.4
Moving Expenses 3.23
Payment Card Acceptance and Security 14.8
24. Approval of the 2018-19 Marketing Campaign Contract
Presentation and Board Action on Agenda Item 25:
25. Adoption of Revisions to the Board Rules and Regulations
Reports:
Nacogdoches-SFA Joint Economic Development Committee
President
· Spring Update
· Upcoming Events and Dates
· Update on Legislative Session
· Capital Campaign
· SFA Envisioned Strategic Plan
Faculty Senate
· Faculty Senate Activities and Academic Year in Review
· Faculty Accomplishments
Student Government Association
· SGA Elections Results
· Introduction of President-Elect
· Spring Accomplishments
· Appreciation and Recognition
Appointment of Board of Regents Committees for 2019-2020
ESTIMATED ADJOURNMENT OF BOARD MEETING
(approximately 11 a.m.)
