OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
April 8, 2016
Meeting 302A
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a special called meeting according to the following agenda:
FRIDAY, APRIL 8
2:15 p.m.
CALL TO ORDER IN OPEN SESSION
Presentations for RFQ for Architectural Firms to Develop Programming for the Performing Arts Center
1. Kirksey Architecture
2. Page Sutherland Page Inc.
3. Studio Red Architects
Presentations for RFQ for Architectural Firms to Assess Institutional Space Requirements and Develop Programming for the Miller Science Building
1. Facility Programming and Consulting
2. VisSpiro Strategies, LLC
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 7:15 p.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
OPEN MEETING NOTICE
Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Nacogdoches, Texas
April 11 and 12, 2016
Meeting 302B
Austin Building 307
The Board of Regents of Stephen F. Austin State University will convene a two-day Board Meeting and Committee Meetings according to the following agenda:
MONDAY, APRIL 11
8:00 a.m.
CALL TO ORDER IN OPEN SESSION
MEETING OF THE BUILDING AND GROUNDS COMMITTEE (scheduled for 8:00 a.m.)
Presentation and Committee Action on Agenda Items 13 – 17:
13. Selection of Architectural Firm to Develop Programming for the Performing Arts Center
14. Selection of Architectural Firm to Assess Institutional Space Requirements and Develop Programming for the Miller Science Building
15. William R. Johnson Men’s Basketball Locker Room Renovations
16. Feazell Street Parking Lot Construction
17. Approval of Building and Grounds Policy Revisions
Building Design Standards 16.6
Campus Programs for Minors 13.5
Firearms, Explosives and Ammunition 13.9
Skating and Skateboarding 13.20
Report: Current Construction
MEETING OF THE FINANCE AND AUDIT COMMITTEE (This meeting will convene at approximately 9:00 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Items 18 – 29:
18. Acknowledge Receipt of Audit Services Report
19. Approval of Fiscal Year 2015-16 Summer Budget
20. Grant Awards
21. Aramark Agreement Amendment
22. AcademicWorks Financial Software Program
23. Secondary Education Leadership Scholarships
24. Educational Advisory Board Master Services Agreement
25. Unrestricted Gift from Sale of Irving Belz Property
26. Reaffirmation of Relationship between Stephen F. Austin State University and the Stephen F. Austin State University Foundation, Inc.
27. Amendment of the Stephen F. Austin State University and Texas A&M University Investment Agreement
28. Approval of Financial Affairs Policy Revisions
Discretionary Use of University Funds 3.10
Distribution of Payroll 12.3
Report: Bond Issues – Hilltop Securities
Report: Richards Carlberg Update
29. Approval of Marketing Campaign Budget
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(This meeting will convene at approximately 11:30 a.m. or following previous committee adjournment.)
Presentation and Committee Action on Agenda Item 10 – 12:
10. Curriculum Changes
11. Core Curriculum Revision
12. Approval of Academic and Student Affairs Policy Revisions
Academic and Professional Qualifications 7.1
Academic Freedom and Responsibility 7.3
Administrative Systems Software Changes 16.2
Advanced Placement Guidelines 6.5
Copyrighted Works Reproduction 9.2
Email for University Communication 15.1
Employee Enrolling for Courses 12.4
Family and Medical Leave 12.9
Grievance and Appeals 11.15
Guest Speaker 16.12
Military Service Activation 6.14
New Employee Orientation 11.17
News Releases 15.3
Parking and Traffic Regulations 13.14
Photographic Reprints 15.4
Recording of Broadcasts for Educational Use 7.23
University Letterhead 15.5
University Printing Services 15.7
University Publications 15.8
University Web Calendar 15.9
Report: Annual Racial Profiling Report
EXECUTIVE SESSION
At approximately 2:30 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
• Update from chief information officer
• Safety and Security Audit
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property. (Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to head men’s basketball coach, vice presidents and the president (Texas Government Code, Section 551.074)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to report complaints and claims, compliance, and Timothy Dugger v. SFASU. (Texas Government Code, Section 551.071)
Estimated adjournment: 4:00 p.m. The board will reconvene in open session and recess for the evening with no further action expected.
THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:
TUESDAY, APRIL 12
9:00 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order and Pledge to the Flags
Invocation
Special Recognitions
Board Action on Agenda Item 1:
1. Approval of Board Minutes from January 25 and 26, 2016
Presentation and Board Action on Personnel Items 2 – 9:
2. Approval of Faculty Appointments
3. Approval of Staff Appointments
4. Approval of Changes of Status
5. Promotions
6. Tenure
7. Faculty Development Leave
8. Regents Professorship for 2016-2017
9. Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee (Report and Board Action on Agenda Item 10 – 12):
10. Curriculum Changes
11. Core Curriculum Revision
12. Approval of Academic and Student Affairs Policy Revisions
Academic and Professional Qualifications 7.1
Academic Freedom and Responsibility 7.3
Administrative Systems Software Changes 16.2
Advanced Placement Guidelines 6.5
Copyrighted Works Reproduction 9.2
Email for University Communication 15.1
Employee Enrolling for Courses 12.4
Family and Medical Leave 12.9
Grievance and Appeals 11.15
Guest Speaker 16.12
Military Service Activation 6.14
New Employee Orientation 11.17
News Releases 15.3
Parking and Traffic Regulations 13.14
Photographic Reprints 15.4
Recording of Broadcasts for Educational Use 7.23
University Letterhead 15.5
University Printing Services 15.7
University Publications 15.8
University Web Calendar 15.9
Building and Grounds Committee (Report and Board Action on Agenda Items 13 – 17):
13. Selection of Architectural Firm to Develop Programming for the Performing Arts Center
14. Selection of Architectural Firm to Assess Institutional Space Requirements and Develop Programming for the Miller Science Building
15. William R. Johnson Men’s Basketball Locker Room Renovations
16. Feazell Street Parking Lot Construction
17. Approval of Building and Grounds Policy Revisions
Building Design Standards 16.6
Campus Programs for Minors 13.5
Firearms, Explosives and Ammunition 13.9
Skating and Skateboarding 13.20
Finance and Audit Committee (Report and Board Action on Agenda Items 18 – 29):
18. Acknowledge Receipt of Audit Services Report
19. Approval of Fiscal Year 2015-16 Summer Budget
20. Grant Awards
21. Aramark Agreement Amendment
22. AcademicWorks Financial Software Program
23. Secondary Education Leadership Scholarships
24. Educational Advisory Board Master Services Agreement
25. Unrestricted Gift from Sale of Irving Belz Property
26. Reaffirmation of Relationship between Stephen F. Austin State University and the Stephen F. Austin State University Foundation, Inc.
27. Amendment of the Stephen F. Austin State University and Texas A&M University Investment Agreement
28. Approval of Financial Affairs Policy Revisions Discretionary Use of University Funds 3.10
Distribution of Payroll 12.3
29. Approval of Marketing Campaign Budget
Reports:
President
· Upcoming Dates
· Big Dips
· Alumni Business Networking Breakfast at The Woodlands
· Ribbon Cutting at Lone Star College
· Change in Academic Calendar
· Commencement
· Student Regent
Faculty Senate
· Summary of Senate Activity 2015-2016
· Faculty Accomplishments
Student Government Association
· SGA Accomplishments and Goals
· SGA Elections
· Archie McDonald Speaker Series
· Special Presentation
ESTIMATED ADJOURNMENT OF BOARD MEETING (approximately 11:00 am)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.
