Media Advisory – SFA Regents to convene Monday

MEDIA ADVISORY
Stephen F. Austin State University Board of Regents
Board Meeting and Committee Meetings
July 27 and 28
Austin Building 307

The Board of Regents of Stephen F. Austin State University will convene a two-day meeting with committee meetings according to the following agenda:

MONDAY, JULY 27

8 a.m.

CALL TO ORDER IN OPEN SESSION

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

Presentation and Committee Action on Agenda Items 17 and 18, 20 – 22:

17. Approval to Construct a Science, Technology, Engineering and Mathematics (STEM) Building

18. Selection of an Architectural Firm to Design the STEM Building

20. Approval of the Fiscal Year 2015-2016 Capital Plan

21. Selection of an Architect to Design the Housing Operations Facility

22. Approval of Building and Grounds Policy Revisions

Building Design Standards 16.6

Energy Conservation 16.10

Fleet Management 16.11

Kennedy Auditorium 16.14

Lease, Rental or Use of Off-Campus Facilities 16.15

Naming Guidelines 1.5

Rental of University Vehicles 16.23

Report: Current Construction

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately noon or following the previous committee.)

Report: Richards/Carlberg Update

The board will recess for lunch at approximately 12:30 p.m. A quorum is expected to be present, but no action will be taken. The board meetings will resume at approximately 1:30 p.m.

MEETING OF THE BUILDING AND GROUNDS COMMITTEE

(scheduled for approximately 1:30 p.m.)

Presentation and Committee Action on Agenda Item 19:

19. Selection of a Construction Manager at Risk (CMR) for the STEM Building

MEETING OF THE FINANCE AND AUDIT COMMITTEE

(This meeting will convene at approximately 4:30 p.m. or following the previous committee.)

Presentation and Committee Action on Agenda Items 23 – 33:

23. Acknowledge Receipt of Audit Services Report

24. Adoption of the Fiscal Year 2015-2016 Capital Plan Budget

25. Approval of the Fiscal Year 2015-2016 Institutional Operating Budget

26. Adoption of the Expenditure Reimbursement Resolution for a STEM Building

27. Ad Astra Contract Expansion

28. Authority to Move Energy Project Phase III Capital Funds to Fund Balance

29. Additional Educational Advisory Board Student Success Collaborative Services

30. Purchase of Athletic Video Equipment

31. Late Payment Fee

32. Grant Awards

33. Approval of Financial Affairs Policy Revisions

Auditing a Course – Tuition and Fees 3.3

Best Value Procurement 17.1

Central Stores 17.3

Check Cashing 3.7

Contracting Authority 1.3

Delegated Purchasing Authority 17.5

Ethics 2.6

External Bank Accounts 3.14

Fixed Amount Awards 8.12 (NEW)

Indirect Cost Recovery, Distribution, and Use and Fixed-Price Agreements 8.5

Institutional Reserves Fund 3.19

Memberships 17.10

Payment Card Acceptance and Security 14.8

Physical Plant Charges 16.20

Procurement Training 17.25

Purchase Requisition 17.19

Purchase Voucher 17.20

Purchases from Employees 17.21

Purchasing Ethics and Confidentiality 17.22

Travel 3.29

Report: Texas A&M University System Investments

MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE

(This meeting will convene at approximately 5:30 p.m. or following the previous committee adjournment.)

Presentation and Committee Action on Agenda Items 12 – 15:

12. Intercollegiate Athletic Policies and Procedures Manual Revisions

13. Purple Pride Licensing

14. Core Curriculum Revision

15. Approval of Academic and Student Affairs Policy Revisions

Access to University Records 2.1

Compensation from Grants, Contracts and Other Sponsored Agreements 12.1

Computing Software Copyright 9.1

Course Add/Drop 6.10

Dead Week 7.8

Discrimination Complaints/Sexual Harassment 2.11

Effort Reporting and Certification for Sponsored Activities

Faculty Code of Conduct 7.11

Faculty Compensation 12.6

File Maintenance for Faculty Personnel Files 4.6

Financial Conflicts of Interest in Sponsored Activities 8.2

Grants and Contracts Administration 8.3

Illicit Drugs and Alcohol Abuse 13.11

Institutional Animal Care and Use Committee (IACUC) 8.6

Misconduct in Federally Funded Research 8.7

Nepotism 11.16

Payments to Human Research Subjects 8.8

Prohibition of Campus Violence 13.5 (TO BE DELETED)

Radioactive or Radiation-Producing Materials or Equipment 13.7

Research Development Program 8.10

Satisfactory Academic Progress for Financial Aid Recipients 6.16

Service Awards 12.7

Sexual Misconduct 2.13 (NEW)

Social Media 15.11 (NEW)

Student Code of Conduct 10.4

Wireless Networking 14.11

Report: Student Initiatives

• Enrollment

• Smith-Hutson Scholarship

Report: SFA Early College High School Initiatives

Report: Student Success/ EAB Initiatives

MEETING OF THE STRATEGIC PLANNING COMMITTEE

(This meeting will convene at approximately 6 p.m. or following the previous committee adjournment.)

Presentation and Committee Action on Agenda Item 16:

16. Adoption of Strategic Plan: SFA Envisioned

EXECUTIVE SESSION

At approximately 6:30 p.m. or immediately following the prior meeting, the board will move to executive session for consideration of the following items:

Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076)

• Update from chief information officer

• Electronic Transfers Audit

Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)

Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073)

Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the general counsel, the director of audit services, the coordinator of board affairs, the vice presidents and the president (Texas Government Code, Section 551.074)

Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints and claims; intellectual property; EEOC complaints; legislative update; Board Rules and Regulations; Joann Fields and Rose Trotty v. SFASU and Bob Coker; and USOR Site PRP Group v. SFASU (Texas Government Code, Section 551.071)

Estimated adjournment: 7:30 p.m. The board will reconvene in open session and recess for the evening with no further action expected.

THIS IS A CONTINUATION OF A TWO-DAY BOARD MEETING AND COMMITTEE MEETINGS AGENDA:

TUESDAY, JULY 28

9 a.m.

RECONVENE BOARD MEETING IN OPEN SESSION

Call to Order and Pledge to the Flags Invocation

Special Recognitions

Board Action on Agenda Item 1:

1. Approval of Minutes of April 13 and 14, 2015, and June 16, 2015, Board of Regents Meetings

Presentation and Board Action on Administrative Items 2 – 5:

2. Election of the President for 2015-2016

3. Election of the General Counsel for 2015-2016

4. Election of the Director of Audit Services for 2015-2016

5. Election of the Coordinator of Board Affairs for 2015-2016

Presentation and Board Action on Personnel Items 6 – 11:

6. Faculty Appointments

7. Staff Appointments

8. Changes of Status

9. Promotions

10. Retirements

11. Holiday Schedule for 2015-2016

Committee Reports and Board Action:

Academic and Student Affairs Committee (Report and Board Action on Agenda Items 12 – 15):

12. Intercollegiate Athletic Policies and Procedures Manual Revisions

13. Purple Pride Licensing

14. Core Curriculum Revision

15. Approval of Academic and Student Affairs Policy Revisions

Access to University Records 2.1

Compensation from Grants, Contracts and Other Sponsored Agreements 12.1

Computing Software Copyright 9.1

Course Add/Drop 6.10

Dead Week 7.8

Discrimination Complaints/Sexual Harassment 2.11

Effort Reporting and Certification for Sponsored Activities

Faculty Code of Conduct 7.11

Faculty Compensation 12.6

File Maintenance for Faculty Personnel Files 4.6

Financial Conflicts of Interest in Sponsored Activities 8.2

Grants and Contracts Administration 8.3

Illicit Drugs and Alcohol Abuse 13.11

Institutional Animal Care and Use Committee (IACUC) 8.6

Misconduct in Federally Funded Research 8.7

Nepotism 11.16

Payments to Human Research Subjects 8.8

Prohibition of Campus Violence 13.5 (TO BE DELETED)

Radioactive or Radiation-Producing Materials or Equipment 13.7

Research Development Program 8.10

Satisfactory Academic Progress for Financial Aid Recipients 6.16

Service Awards 12.7

Sexual Misconduct 2.13 (NEW)

Social Media 15.11 (NEW)

Student Code of Conduct 10.4

Wireless Networking 14.11

Building and Grounds Committee (Report and Board Action on Agenda Item 17 – 22):

17. Approval to Construct a Science, Technology, Engineering and Mathematics (STEM) Building

18. Selection of an Architectural Firm to Design the STEM Building

19. Selection of a Construction Manager at Risk (CMR) for the STEM Building

20. Approval of the Fiscal Year 2015-2016 Capital Plan

21. Selection of an Architect to Design the Housing Operations Facility

22. Approval of Building and Grounds Policy Revisions

Building Design Standards 16.6

Energy Conservation 16.10

Fleet Management 16.11

Kennedy Auditorium 16.14

Lease, Rental or Use of Off-Campus Facilities 16.15

Naming Guidelines 1.5

Rental of University Vehicles 16.23

Finance and Audit Committee (Report and Board Action on Agenda Items 23 – 33):

23. Acknowledge Receipt of Audit Services Report

24. Adoption of the Fiscal Year 2015-2016 Capital Plan Budget

25. Approval of the Fiscal Year 2015-2016 Institutional Operating Budget

26. Adoption of the Expenditure Reimbursement Resolution for a STEM Building

27. Ad Astra Contract Expansion

28. Authority to Move Energy Project Phase III Capital Funds to Fund Balance

29. Additional Educational Advisory Board Student Success Collaborative Services

30. Purchase of Athletic Video Equipment

31. Grant Awards

32. Late Payment Fee

33. Approval of Financial Affairs Policy Revisions

Auditing a Course – Tuition and Fees 3.3

Best Value Procurement 17.1

Central Stores 17.3

Check Cashing 3.7

Contracting Authority 1.3

Delegated Purchasing Authority 17.5

Ethics 2.6

External Bank Accounts 3.14

Fixed Amount Awards 8.12 (NEW)

Indirect Cost Recovery, Distribution, and Use and Fixed-Price Agreements 8.5

Institutional Reserves Fund 3.19

Memberships 17.10

Payment Card Acceptance and Security 14.8

Physical Plant Charges 16.20

Procurement Training 17.25

Purchase Requisition 17.19

Purchase Voucher 17.20

Purchases from Employees 17.21

Purchasing Ethics and Confidentiality 17.22

Travel 3.29

Presentation and Board Action on Agenda Items 16 and 34:

16. Adoption of Strategic Plan: SFA Envisioned

34. Consideration of Revisions to Board Rules and Regulations

Reports:

President

– Upcoming Dates

– Tobacco-Free Campus

– New ROTC Commanding Officer

– Band Trip to New York

– August Commencement

– Administrative Changes

– Legislative Follow Up

Faculty Senate

– Introductions

– Faculty Senate Update

– McGee Room 483

– Proposal for SFA Ombuds Position

– Newly Elected Senators

Student Government Association

– Smoke-Free Campus

– Watermelon Bash

– Weeks of Welcome

ESTIMATED ADJOURNMENT OF BOARD MEETING

(approximately 11 a.m.)

Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for public review in the Office of the Board of Regents, Austin Building 308, Telephone (936) 468-4048.

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One Response to Media Advisory – SFA Regents to convene Monday

  1. Williamsak says:

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